Archiving for E-Discovery and Retention Management Theodore S. Barassi, Esq. Group Product Manager E-Discovery and Information Risk

E-Discovery and Retention Management2 FRCP Changes and their Relevance to Archiving Areas Requiring Changes for E-Discovery –Early attention to issues relating to electronic discovery Rule 16(b); Rule 26(a) & (f); Form 35 –Treatment of discovery of information that is “not reasonably accessible” (Rule 26(b)) –Form(s) of production Rule 34 –Protection from judicial sanction of ESI lost as a result of “routine operation of a computer system” (Rule 37(f)) Suggested Protocol for Discovery of Electronically Stored Information (“ESI”).

E-Discovery and Retention Management3Presentation Identifier Goes Here3 E-Discovery Reference Model

E-Discovery and Retention Management4 Zagat’s Guide to E-Discovery $ Notification and manual holds Freeze tape recycling $ Notification and manual holds Freeze tape recycling $$ Tape restores, laptop imaging and manual collection $$ Tape restores, laptop imaging and manual collection $$$$ Document review ($300/hr!) $$$$ Document review ($300/hr!) $$$ De-duplication, imaging, password cracking $$$ De-duplication, imaging, password cracking

E-Discovery and Retention Management5 MANAGEDISCOVERSTORE Databases SAP Bloomberg Encrypted Mail API’s Enterprise Vault- Based Model for E-Discovery End-User Search Compliance Accelerator Discovery Accelerator Classification Archive Store Analytics / Disc. ECM / RM ExchangeExchange PSTs, AC Domino, SMTP Domino, SMTP SharePointSharePoint File Shares LCS, other IM

E-Discovery and Retention Management6 Archiving - Manage and Discover 6 Collect Process Review Retain Preserve

E-Discovery and Retention Management77 Typical Customer Timelines Integrated legal hold and search –Journaling for key custodians, mailbox archiving for all users –DA legal holds and searches “Legacy” discovery and storage savings –PST migration and disablement –Tape migration and cycle shortening Reduced retention –Short retention for “inbox” –(Retention folders or UCE) and ACE for records Proactive policy management –Active surveillance –Active enforcement Other content sources (files, IM, etc.)

E-Discovery and Retention Management88 Message Review Screen

E-Discovery and Retention Management99 Legal Hold