Managing Collections and Media in the EMu Catalogue Philip Edgar Museum of New Zealand Te Papa Tongarewa

Wellington Picture

The issues: how do we Manage collection items as collection items regardless of format appropriately manage media assets in a way that distinguishes them from collection records highlight the relationships that may exist between a media asset and a collection item

objects that have been collected by the Museum because of their historical, aesthetic, scientific or other significance and have been through a formal acquisition process (Analogue or digital) Collection Items

records (predominantly images) created or used by the museum to support collection documentation; access and preservation; and other museum activities (Analogue or digital) Media Assets

Digital Objects in Multimedia module Would have separated analogue collection items from digital collection items Media Assets (analogue or digital) in Multimedia Module Inadequate Cataloguing capabilities Lack of support modules Collection Items and Media Assets in the catalogue Options

Multimedia Media Asset Digital scan Digital Collection Item Painting Collectio n Media Asset Colour Transparency Analogue Media Assets Catalogue

Multimedia Collection Item TIFF File Digital Collectio n Media Assets Catalogue

Multimedia Media Asset Digital scan Digital Collectio n Media Asset Colour Transparency Analogue Media Assets Catalogue

Positives analogue and digital collection items managed together analogue and digital media assets managed together appropriate management modules available ability to relate media assets to collection items

Negatives separation based on a single field in the catalogue Complex security and access Duplicate info in multimedia module record Confusing relationship of media asset records to other modules

Conclusions – Our Ideal Record Level Security! Collapse multimedia functionality into the catalogue Create a Media Asset module also with collapsed multimedia

Media Asset Digital scan Digital Collection Item Painting Catalogue Media Asset Colour Transparency Analogue Media Asset Module Multimedia (functionalit y) Multimedia (functionalit y)