Spreadsheets 101 What is Excel?

Objectives 1. Identify the parts of the Excel Screen 2. Identify the functions of a spreadsheet 3. Identify how spreadsheets can be used 4. Explain the difference in columns and rows 5. Locate specific cell references 6. List the types of data that can be put into a spreadsheet

Microsoft Excel Many companies use a spreadsheet for numerical and financial data to analyze and evaluate information Microsoft Excel’s spreadsheets are called worksheets The difference between Worksheets and Workbook One makes up the other! Worksheets are the spreadsheets that combine to make the workbooks

What is a spreadsheet? A program that allows you to use data to forecast, manage, predict, and present information Spreadsheets allow users to input data into a table that is easy to read and analyze

Excel Spreadsheets An electronic document that stores data Formed by vertical columns and horizontal rows An intersection of a column and row is the cell

Understanding Excel Columns are the vertical boxes that permeate a worksheet. Columns are labeled with letters. Rows are the horizontal boxes throughout the worksheet. Rows are labeled with numbers Cells refer to the intersection of a column and a row Cell Reference is the name of the Column letter and the row number, such as A6, or F8

Columns and Rows! What does a column look like? Which way does it go? What does a row look like? Which way does it go? A column is vertical! Word association can help! Think of house or structure with columns! Can you think of a column on your own? A row is horizontal! Look around you, you may have rows of desks in your classroom!

Spreadsheets Excel spreadsheets can contain workbooks and worksheets The workbook holds the related worksheets Think of it like your binder, with all the pages of data!

File Tab File Functions Creating a new workbook Open an existing one Save Save as Print Send Close

The Ribbon Is the panel at the top of the document There are eight tabs across the panel File, Home, Insert, Page Layouts, Formulas, Data, Review, and View. The tabs are made up of groups Groups provide logical collections of features to perform different functions in developing and editing your spreadsheets!

The Ribbon Commonly used features are on the ribbon Click on the arrow, on the bottom right corner of each group, to find additional features

The Dialogue Box Launcher Dialogue Box Launchers are small icons that appear in some groups. Clicking a Dialog Box Launcher opens a related dialogue box or task pane, providing more options related to that group.

Groups Each tab has additional groups of information. Home: Clipboard, fonts, alignment, number, and styles Insert: Tables, Illustrations, Charts Page Layouts: Themes, Page Setup, Formulas: Function Library, Calculation Data: Sort & Filter, Data Tools Review: Proofing, Comments View: Workbook views, show/hide, zoom, window, macros

Quick Access Toolbar A customizable toolbar You can add items; just right click on any item in the file tab or on the ribbon; click “add to quick access toolbar-a shortcut will be added. You can move this toolbar above or below the ribbon; click Show Below the Ribbon

What’s that in the shadows? Mini Toolbar Displays when you highlight the text or highlight and right-click text It is a floating toolbar Displays common formatting tools, such as bold, italics, fonts, font size and font color

Moving around in Excel To move the insertion point here Press Down to the next cell Enter Up to the next cell Shift + enter Next cell Tab Previous cell Shift + tab Cell at beginning of row Home

Click on the Excel icon on your desktop!