FROM GAPS TO CAPS Risk Management Capability Based on Gaps Identification in the BSR Project Lead Partner: Fire and Rescue Department under the Ministry of the Interior of the Republic of Lithuania

OUTLINE FROM GAPS TO CAPS GENERAL OVERVIEW RESPONSIBILITIES WORK PLAN

FROM GAPS TO CAPS GENERAL OVERVIEW

SOURCE FROM GAPS TO CAPS 2014 Call for prevention and preparedness projects in civil protection and marine pollution Under the prevention priority: Actions on the governance of risk management practices, including the integration of disaster risk assessments into the planning process and cross- border and cross-sectorial risk management practices for sustainable development

OBJECTIVE FROM GAPS TO CAPS To facilitate future national assessments of risk management capability in accordance with the EU Decision on the Union Civil Protection Mechanism among the participating countries

FROM GAPS TO CAPS Production of publication on ideas Dissemination of findings on actual disaster risk management capability and ways forward Involvement of experts and key actors Methodology for future assessments of capability AIMS

FROM GAPS TO CAPS Enhanced capabilities for preparing and reviewing national capability assessments and risk assessments; Increased comparability between future national capability assessments; Enhanced awareness of cross-border hazards; Enhanced awareness and understanding for the cross- border needs; Enhanced preparedness. EXPECTED RESULTS

FROM GAPS TO CAPS Coordinator: Fire and Rescue Department under the Ministry of the Interior of the Republic of Lithuania (CO) Beneficiaries: Council of Baltic Sea States (CBSS) (AB1) Frederikssund-Halsnæs Brand- & Redningsberedskab (Denmark) (AB2) Estonian Rescue Board (AB3) Ministry of the Interior of Finland (AB4) Hamburg Fire and Rescue Service (Germany) (AB5) University of Iceland (AB6) State Fire and Rescue Service of Latvia (AB7) Norwegian Directorate for Civil Protection and Emergency Planning (DSB) (AB8) Main School of Fire Service in Warsaw (Poland) (AB9) Swedish Civil Contingencies Agency (MSB) (AB10) PARTNERS

FROM GAPS TO CAPS Project budget: ,55 EUR EC funding: EUR (75 %) Project budget: ,55 EUR EC funding: EUR (75 %) Duration of the project: 24 months Starting date: 1 January 2015 Ending date: 31 December 2016 Duration of the project: 24 months Starting date: 1 January 2015 Ending date: 31 December 2016 ADMINISTRATIVE OVERVIEW

FROM GAPS TO CAPS RESPONSIBILITIES

FROM GAPS TO CAPS PROJECT ORGANISATIONAL SCHEME CORE GROUP TASK A: Management and reporting to the Commission TASK B: Publicity TASK C: Risk Management Capability Assessment Methodology TASK D: Comparison of Evaluations of Emergencies and Exercises

TASK A: MANAGEMENT AND REPORTING TO THE COMMISSION FROM GAPS TO CAPS Responsible leader – Fire and Rescue Department under MoI of Lithuania (CO): Management structure; Reporting; Administrative-financial coordination.

TASK B: PUBLICTY FROM GAPS TO CAPS Responsible leader – CBSS Secretariat: Publicity strategy; Preparation of necessary communication tools; Online and in print publication; Cross-sectorial communication; Initial platform and an action plan for further dissemination of project results.

FROM GAPS TO CAPS TASK C: RISK MANAGEMENT CAPABILITY ASSESSMENT METHODOLOGY Responsible leader – University of Iceland: Methodology for risk management capability for BSR; Contribution to the ongoing process of methodology for risk management capability assessment at EU level.

FROM GAPS TO CAPS TASK D: COMPARISON OF EVALUATIONS OF EMERGENCIES AND EXERCISES Responsible leader – Hamburg Fire and Rescue Service: Comparison of evaluations of previous incidents/emergencies and exercises; Conclusions on differences and similarities; Listing of best practises and main gaps; Defining common criteria for comparing evaluation.

OBLIGATIONS OF PARTNERS FROM GAPS TO CAPS Inform CO immediately on any change that might affect the implementation of the action Inform CO immediately on any change in its legal, financial, technical, organisation or ownership situation Submit to CO data for reports, financial statements and other documents according to the Grant Agreement Submit to CO necessary documents in case of audits, checks or evaluation Preserve all original Project-related documents document through the duration of the Project and 5 years after the end of it

FROM GAPS TO CAPS WORK PLAN

PROJECT MEETINGS FROM GAPS TO CAPS Kick-off 20 Jan Brussels Kick-off 24–25 Mar Iceland Seminar No. 1 May Latvia First progress report 30 Sep (30 Oct) Seminar No. 2 Nov Estonia 2015 Second progress report 31 May (June 30) Seminar No. 3 Jun Germany Final Seminar Aug Lithuania Final Conference Oct Sweden Final report 1 Feb (27 Feb)

Progress and Final Reports FROM GAPS TO CAPS Include: Updated T1 and T2 forms (Annex I of Grant Agreement) Summary update of the project past, ongoing and planned activities and outputs Addresses of the websites of the project with links to the deliverables Relevant comments on project management and partnership management aspects Financial summary with project expenditure

FROM GAPS TO CAPS THANK YOU!