Lesson 5: Working with Tables

Learning Objectives After studying this lesson, you will be able to:  Insert a table in a document  Modify, sort, and format tables  Apply built-in table styles  Perform calculations in tables  Insert and size columns and rows 2

Introducing Tables Convenient way to lay out tabular data Perform simple calculations Great for resumes, letterhead, or presenting other data 3

Table Basics Tables are made up of cells in a grid Vertical columns Horizontal rows Select, edit, and navigate like other Word elements Use [Tab] to add a new row 4

Inserting Tables Tables appear where the insertion point is located Insert > Tables > Table Insert Table dialog box 5

Using Table Tools 6 Insert Merge and split Distribute columns Alignment and text direction Sort, calculate, and more

Converting Tables Insert text into a table Change table text into regular text Table Tools > Layout > Data 7

Selecting Data in a Table 8

Alignment, Direction, & Cell Margins Align data horizontally or vertically Text direction can be changed Table Tools > Layout > Alignment 9

Merging and Splitting Cells Merge (join) or split existing cells Table Tools > Layout > Merge 10

Borders, Shading, and Styles Borders and Shading dialog box Shading and Borders drop-down menus in the contextual Design tab 11

Using Table Styles to Format a Table Table Tools > Design > Tables Styles Choose from a variety of prepared formats Formats apply borders, shading, and more Apply to all or part of the table Scroll through styles Preview before applying 12

Sorting Data in a Table Sort by up to three levels  Choose columns  Choose sort order  Does the first row have heading names? 13 Important! Heading names will sort with the rest of the data if No Header Row is selected.

Inserting Rows and Columns Table Tools > Layout > Rows & Columns Insert columns to the left or right Insert rows above or below Select the same number of columns or rows you want to insert  To insert two rows, select two rows and then insert above or below 14

Performing Calculations in Tables Formula dialog box Formulas are constructed Choose a number format Paste common functions like SUM and AVERAGE 15

Constructing Formulas Arithmetic  +, -, /, * Cell addresses  Columns are labeled by letters; rows are labeled by numbers  Each cell has an address: A1, A2, B3, and so on 16

Constructing Formulas Functions  Calculations such as SUM and AVERAGE  A function is followed by a range of cell addresses joined by a colon  Select cells B2, B3, B4, B5, and B6 is the range B2:B6 Directions: ABOVE, BELOW, LEFT, and RIGHT  Functions can operate with directions instead of cell addresses 17

Sizing Rows and Columns Drag gridlines to adjust Drag column/row markers to adjust Table Tools > Layout > Cell Size > Distribute Rows / Distribute Columns 18 Gridline Column marker

Lesson 5: Working with Tables