Paperless Graduation Leana Wilson Assistant University Registrar The University of Alabama
Agenda UA Introduction Previous process overview Benefits of proposed solution Initial application process Award process Challenges/Successes
The University of Alabama Founded 1831 Alabama’s first public college Fall 2011: 31,747 students UG: 26,234 GR: 4,913 Professional: % of students come from states other than Alabama
Previous Process Paper applications 2011 UG = 5258 GR = 1986 LW = 269 Total = 7513
Previous Process Undergraduate vs. Graduate vs. Law Communication with students Manual data entry Proofing Final sign-off
Proposed Solution Online application Initial application approval workflow Final award workflow
Web Application Setup Term availability Student eligibility Student information Web text localization
Term Selection
Curriculum Selection
Ceremony Selection
Diploma Name Selection
Diploma Name Editing
Diploma Address Selection
Application Summary
Application Confirmation
Web Application Changes
Initial Workflow Overview
Approver Worklist
Approver Task View
Award Workflow
Batch kickoff Honors calculation Working concurrently
Challenges Testing, testing, testing Undergraduate Engineering Verbiage on forms/ s Maintaining departmental approvers Stalled applications/workflow tasks Baseline application curriculum selection Denied & cannot reapply
Successes 4 weeks extra application time 2 weeks less award time Easier on students/colleges/OUR Manual entry error elimination 100% attendance response Training materials
Questions? Leana Wilson Denny Savage registrar.ua.edu
When: February 3-6, 2013 How do I register and get information Conference Hotel Information Ya’ll come, YEEHAW!!!!