1. University of Idaho Mentoring students to graduation and beyond: a faculty perspective Frank Wilhelm (CNR) Larry Makus (CALS) 9 th Advising Symposium September 2012

2. University of Idaho Outline: Crossing the t’s and dotting the i’s Reaching out and connecting to form mentoring relationships Importance of mentoring Instilling the cumulative advantage Career Center Connecting the dots (Summary)

3. University of Idaho Crossing the t’s and dotting the i’s - are students on track to graduation?

4. University of Idaho

6. Crossing the t’s and dotting the i’s - are students on track to graduation? - is choice of courses appropriate to degree/chosen profession?

7. University of Idaho Crossing the t’s and dotting the i’s - are students on track to graduation? - is choice of courses appropriate to degree/chosen profession? - review with student

8. University of Idaho Crossing the t’s and dotting the i’s - are students on track to graduation? - is choice of courses appropriate to degree/chosen profession? - review with student - important dates

10.  Current application process is homegrown, requires extensive maintenance  PDF generation process cannot be maintained and will break down in future (6 mos? a year?)  Registrar’s Office began examining options in February to move away from paper-based process

12. CURRENT  Electronic data converted to paper for routing/approval, then manually updated back to electronic – creates data entry and duplication errors PAPERLESS  Electronic data stays electronic – more efficient, less prone to errors

13. CURRENT  Paper application can be printed multiple times, faxed, copied, etc. – results in duplication, out-of- date documents, and confusion PAPERLESS  Only one application exists – user confident in viewing the most up- to-date version and avoids time spent comparing documents for changes

14. CURRENT  Paper application routed to many people, easy to lose on a desk, student cannot be certain of current status or location of application PAPERLESS  Student notified as application moves through approval steps, can’t be “misplaced,” can easily locate and remind if a step gets delayed

15. CURRENT  In Registrar’s Office, paper form kept filed in drawer, handwritten notes used to track changes and unfulfilled requirements  In College Offices, more drawers of paper PAPERLESS  Application status codes used to track, sort, and quickly report types of requirements to be fulfilled  Degree Audit notes provide archived detail to student, advisor, College Rep, Registrar’s Office

16.  Banner/VandalWeb Baseline Graduation Application  replaces student application and PDF creation and print steps  Workflow Electronic Approval  replaces carrying/sending/faxing/etc. printed paper application around campus  Reporting and tracking solutions (Degree Audit and Argos?)  replaces paper sorting and error-checking, list/spreadsheet-keeping

17.  General theme: use “baseline” Banner products as much as possible, eliminate UI- coded “mods” that require extra maintenance  Maintenance/enhancements already paid for, UI technical staff already overburdened and not readily available for fixes  Benefit of shared experience and advice from peer institutions

18.  Electronic approval/error-checking process  Routed from student submission → college representative → Registrar’s Office  Email sent to advisor(s) when student submits application  Additional approval steps and methods will be at discretion of college reps and specific departments or advisors

19.  Two main reasons:  Difficult to determine correct recipient ▪ Advisor information not accurate for student ▪ Multiple majors/departments under one degree ▪ Different rules by college/department ▪ Identity management within Workflow  Approval vs. rubber-stamping ▪ College reps identifying many/most issues and resolving? ▪ Applications delayed in multiple routing steps without issues resolved ▪ Coded application process serves entire University, tailoring done at college/department level if necessary

20.  Workflow approval/Banner application status will enable detailed tracking and reporting abilities  Can better identify/create solutions for common delays  Sort to a common type of problem (substitution needed or transcript missing, for example) and resolve many at once

21.  Substitutions/Waivers  Curriculum changes  Advisor assignment  Ceremony attendance/walkthroughs  University electronic identity/role management

22.  To graduate in August or December, apply before end of prior Spring Semester to avoid late fee  To graduate in May, apply before end of prior Fall Semester to avoid late fee  This year’s deadlines:  For Spring 2013 graduation, apply by December 14, 2012  For Summer or Fall 2013 graduation, apply by May 10, 2013

23. University of Idaho Reaching out and connecting to form mentoring relationships

24. University of Idaho Reaching out and connecting to form mentoring relationships -Need solid relationship so students trust advice

25. University of Idaho Reaching out and connecting to form mentoring relationships -Need solid relationship so students trust advice -Demonstrate concern for students -Listen to them

26. University of Idaho Reaching out and connecting to form mentoring relationships -Need solid relationship so students trust advice -Demonstrate concern for students -Listen to them -Be competent

27. University of Idaho Reaching out and connecting to form mentoring relationships -Follow through

28. University of Idaho Reaching out and connecting to form mentoring relationships -Follow through -Ask squeamish questions

29. University of Idaho Reaching out and connecting to form mentoring relationships -Follow through -Ask squeamish questions -Be willing to open up to students – share some of yourself (hard)

30. University of Idaho Reaching out and connecting to form mentoring relationships -Be willing to open up to students – share some of yourself (hard)

31. University of Idaho Reaching out and connecting to form mentoring relationships -Be willing to open up to students – share some of yourself (hard) -Don’t tell them what to do directly (come of just like a parent/teacher)

32. University of Idaho Importance of mentoring

33. University of Idaho Importance of mentoring -provides anchor point to someone real at institution

34. University of Idaho Importance of mentoring -provides anchor point to someone real at institution -someone who has been around the block once or twice

35. University of Idaho Importance of mentoring -provides anchor point to someone real at institution -someone who has been around the block once or twice -resource

36. University of Idaho Instilling the cumulative advantage (a little begets more)

37. University of Idaho Instilling the cumulative advantage (a little begets more) -once students accumulate kudos/ experiences/accolades – it becomes easier to obtain others

38. University of Idaho The cumulative advantage -Scholarships (merit vs need$) -Internships / work experience -Research experience -Independent study course - study abroad (semester at sea) -Volunteerism -Student body activities (government, clubs)

39. University of Idaho The cumulative advantage -Scholarships (merit vs need$) -Internships / work experience -Research experience -Independent study course - study abroad (semester at sea) -Volunteerism -Student body activities (government, clubs)

40. University of Idaho The cumulative advantage -Scholarships (merit vs need$) -Internships / work experience -Research experience -Independent study course - study abroad (semester at sea) -Volunteerism -Student body activities (government, clubs)

41. University of Idaho The cumulative advantage -Scholarships (merit vs need$) -Internships / work experience -Research experience -Independent study course - study abroad (semester at sea) -Volunteerism -Student body activities (government, clubs)

42. University of Idaho The cumulative advantage -Professional conferences (discipline specific) - student travel - network - contacts

43. University of Idaho Career Center - fairs - job searches/banks - mock interviews - resume review - services for life to UI alumni

44. University of Idaho Connecting the dots (summary) -Mentoring ideally spans whole-life (duration at university) -Integrated (University requirements / profession requirements) -Throw switches early in student’s time at university for max impact

45. University of Idaho Connecting the dots (summary) -Mentoring ideally spans whole-life (duration at university) -Integrated (University requirements / profession requirements) -Throw switches early in student’s time at university for max impact

46. University of Idaho