By Vinod Kumar IAS Commissioner Land Records & Settlement, Madhya Pradesh December 15-17, 2009, New Delhi Enterprise WebGIS Solution for Managing Land Records

MP Land Records: Quick Facts  Area > 3 Lakh sqkms  Fifty Districts  Population > 6Cr  Population density 200 people per sqkm  No of parcels > 3.7 Cr

MP Land Records: Quick Facts  Broad Landuse

Major Activities of the Department  Nazul Land  Receive and Process applications  Premium and Rent Demand Generation Collection  Issue Copy of Land Records  Receive and Process Applications Khasra Map B1 Register  Mutation  Land Revenue  Rent Demand Generation Collection  Diversion of Land  Receive and Process applications  Premium and Rent Demand Generation Collection

Objectives of the Project  To have a centralized and highly secured storage of land records  To utilize latest advancements in Geospatial industry in preserving and using digital land records data  To link map data and attribute data  To have a controlled multi location data update facility  To have full function Audit Trails with drill down reporting facility  To develop an Enterprise Solution to Manage Land Records and to provide Citizen Services  To establish and Run Tehsil level IT Centres to provide better and quicker services to the public  Integration with other departments  Issue Smart cards for Land Owners

Scope of work to achieve objectives  Establishment and Running of Highly Secured State Data Centre and Disaster Recovery Site  Get ISO certification for Data Centre for Security  Develop an Enterprise WebGIS Solution to Manage Land Records (Text and Map) and to provide Citizen Services  To have role based editing facility with full function audit trails  Establishment and Running of Tehsil level IT Centres  Connectivity between State Data Centre and IT Centres  Data Porting (Existing Digital Data and Newly Surveyed Data)  Generate Periodic Reports and Statistics  Operations and Maintenance for 5 years

Conceptual Design State Data Centre DR Site Department Users Loc 1 IT Centre 1 Public Counters Data Update Users IT Centre n Public Counters Data Update Users Department Users Loc n Special Users (Other Departments) Public Users Internet Leased Line Broadband VPN

Land Records State Data Centre  Objective  Host Data and Application in a centralized manner  Scope of work  Design and Establishment of Data Centre  Get ISO Certification for Security  Running and Maintenance for 5 years  Highlights  High Data Security Features  High Capacity Design  High Availability Design  Disaster Recovery Data Centre  High band width VPN connectivity with DC  Synchronous Data Mirroring (SAN based)  In different Seismic Zone

Enterprise WebGIS Solution  Objective  Application to manage digital land records including editing  Application to provide citizen services  Scope of work  Design, Development and Implementation  Running and Maintenance for 5 years  Highlights  Centralized Web-based GIS Solution  Role based access control  High security features  Integrated Biometric Authentication  Faster citizen services through IT centres as well as through internet  Multi-user, multi location editing with audit trails

Tehsil level IT Centers (341 in Number)  Objective  Editing of data  Interface for citizen services  Scope  Design and Establishment  Running and Maintenance for 5 years  Highlights  Shorter service time  Biometric authentication while posting edits to the server  Single window for citizen services

Data Porting  Solution design ensures working with  Existing data being digitized after data porting exercise  New data to be surveyed  Scope includes:  Porting of data  Performing data quality checks of the data before posting the data to the live server

Tender for executing the work  Highlight  PPP BOOT model for managing land records  Two Step Vendor Selection Process  Technical Bid  Commercial Bid  Cost and Quality Based Selection Procedures

Technical Evaluation of Bids CriteriaMarks Experience in Executing GIS Projects10 Experience in Executing Web based Projects15 Experience in Cadastral Mapping Projects5 Certifications5  Bidder’s Competence  35 marks out of 100

Technical Evaluation of Bids CriteriaMarks Qualification and experience of GIS experts in the company 5 Qualification and experience of GIS experts proposed for the project 10 Specific experience in Cadastral Mapping within the proposed team 5  Key Resources  20 marks out of 100

Technical Evaluation of Bids CriteriaMarks Bidders Understanding level of scope of work5 Approach and Methodology5 Project Management Methodology5 Technical Presentation30  Quality of the proposed solution  45 marks out of 100

Steps involved in Execution: Data Centre  Delivery, Installation, Configuration and Testing Plans  Delivery of materials  Installation, Configuration and Testing  Pilot Run  Disaster Recovery Mock Run  Full Roll out  Training  Security Audit  Commissioning  Technical Committee  Reviews at each stage Adherence to Technical specifications Adherence to timelines Performance Review  Project Management  Monitoring and Control

Steps involved in Execution: GIS Application  Detailed Project Plan  Requirement Analysis  Design  Coding  Unit, Module, System and Integration Testing  User Acceptance Testing  Full Function Rollout – Pilot Locations  Training  Full Function Rollout – All locations  Technical Committee  Reviews at each stage Adherence to Technical specifications Adherence to timelines Performance Review  Project Management  Monitoring and Control

Steps involved in Execution: IT Centres  Delivery, Installation and Configuration Plans  Delivery of materials  Installation, Configuration and Testing  Training  Technical Committee  Reviews at each stage Adherence to Technical specifications Adherence to timelines Performance Review  Project Management  Monitoring and Control

Operations and Maintenance Period  Supply of required man power to operate the system for all functionalities  Bug fixing, error corrections  Periodic data validations  Enhancements to the application  Generate Reports and statistics

Highlights of PPP BOOT Model  All cost to be borne by the vendor  Vendor shall be paid fixed amounts (computed as per his winning bid amount) upon each service operation (Details of payments in next slide)  Vendor is responsible for maintenance

Payment model to the vendor DescriptionFunctionPayment Land Revenue (Agri. Land)Demand Note Generation0.5 x n Land Revenue (Agri. Land)Collection0.5 x n Diversion of LandDemand Note (Premium)0.5 x n Diversion of LandCollection (Premium)0.75 x n Diversion of LandDemand Note (Rent)0.5 x n Diversion of LandCollection (Rent)0.75 x n  Bidder has to bid value for “n”

Payment model to the vendor DescriptionFunctionPayment Nazul LandDemand Note (Premium)0.5 x n Nazul LandCollection (Premium)0.75 x n Nazul LandDemand Note (Rent)0.5 x n Nazul LandCollection (Rent)0.75 x n Payment Through Internet Any payment received through internet (using bidder’s solution) 0.25 x n  Bidder has to bid value for “n”

Payment model to the vendor DescriptionFunctionPayment Copy of Land Records A4Receive and process applications, Collect payment and issue LR Copy 1.0 x n Copy of Land Records A3Receive and process applications, Collect payment and issue LR Copy 1.5 x n Copy of Land Record through Internet Collect Payment and Generating Land Records Copy through internet 0.5 x n Smart card for land owned Receive application and payment, issue of smart card Rs 75/- (Fixed)  Bidder has to bid value for “n”

Indicative No. of transactions per year TransactionPresent Scenario Likely Scenario Demand Note (Agri. Land Revenue)25,00,00030,00,000 Collection (Agri. Land Revenue)20,00,00025,00,000 Demand Note (Diversion – Premium)10,00050,000 Collection (Diversion – Premium)10,00050,000 Demand Note (Diverted Land – Annual Rent)1,50,0005,00,000 Collection (Diverted Land – Annual Rent)1,50,0005,00,000  Guideline to investment recovery to bidders

Indicative No. of transactions per year TransactionPresent Scenario Likely Scenario Demand Note (Nazul – Premium)5001,000 Collection (Nazul – Premium)5001,000 Demand Note (Nazul Land – Annual Rent)50,0001,00,000 Collection (Nazul Land – Annual Rent)50,0001,00,000 Copy of Khasra/Map to Applicant1,20,00,0001,50,00,000 Copy of B-1 record to Applicant1,00,00,0001,20,00,000  Guideline to investment recovery to bidders

Expected Benefits to the Citizen  Tehsil level single window service counters  Internet services  File applications  Make payments  Take Land Records Copy (Map and Text)  SMS Services  Payment due date reminders and payment confirmation  Land record details by return SMS  Smart card for ownership  Overall quicker and better services, Transparent procedures

Expected Benefits to the department  Better Data Management  Better Data Handling  Ease in Processing Applications  Ease in Data Retrieval  No need to trace the map for taking copies  Uniformity in Procedures and Processes  Better Control over Data and Process  Easy Retrieval of Historical Transactions

Status of the Project Consultant Appointed Draft Tender Prepared Vetting by IT Dept. Over Suggestions by IT Dept. Incorporated Tender is ready to Publish

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