IST-2006-026409 www.eu-eela.org E-infrastructure shared between Europe and Latin America WP1 FINANCIAL PROCEDURES Raquel Muñoz Félix Barrio Tutorial Santiago.

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Presentation transcript:

IST E-infrastructure shared between Europe and Latin America WP1 FINANCIAL PROCEDURES Raquel Muñoz Félix Barrio Tutorial Santiago de Chile, 3/09/2006

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 2 COSTS MODELS

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 3 COSTS MODELS FINANCIAL STATEMENT (FORM C) + AUDIT CERTIFICATEFINANCIAL STATEMENT (FORM C) + AUDIT CERTIFICATE Purpose: to get reimbursement of the cost incurred by each partner Who: all contractors Tool: Form C Audit Certificate: ► produced by independent qualified external auditor or public officer (public bodies or international organizations) ► partners can use their usual external auditor – if independent and qualified, does not have to be EU accredited auditor Each partner should check the status of the auditor !! Audit Certificate Guidance notes (useful for content and presentation of audit certificate) ftp://ftp.cordis.lu/pub/documents_r5/natdir /s_ _ _150035_2521en.pdf Documents to be submitted to PO: 3 signed and stamped FORM Cs 3 signed, stamped and dated Audit Certificates

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 4 BUDGET ParticipantWP1WP2WP3WP4TOTAL #AcronymExpReqConExpReqConExpReqConExpReqConExpReqCon 1CIEMAT CSIC UFRJ UPV ULA INFN CUBAENER UTFSM CLARA UFF UNAM CEDERJ RNP CERN LIP SENAMHI UC REUNA UDEC RED.ES UNLP SUM

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 5 BUDGET Total AmountRequired AmountPayment Year 2006First Payment , ,50 1CIEMAT , , ,79 2CSIC , , ,92 3UFRJ , , ,88 4UPV , , ,29 5ULA , , ,71 6INFN , , ,04 7CUBAENERGIA , , ,25 8UTFSM , , ,58 9CLARA , , ,33 10UFF , , ,50 11UNAM , , ,33 12CEDERJ , , ,33 13RNPNot funded0,00 14CERN , , ,83 15LIP , , ,75 16SENAMHI , , ,29 17UC , , ,08 18REUNA , , ,50 19UDEC , , ,29 20REDES , , ,83 21UNLP , , ,29

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 6 ELIGIBLE COSTS

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 7 NON-ELIGIBLE COSTS

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 8 COST REIMBURSEMENT

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 9 TIME SHEET (I) TIMESHEETSTIMESHEETS Purpose: ► demonstrate all personnel costs are directly related to the project ► working time on each task must be recorded and validated by the individual supervisors of the partner ► people working on several EU projects cannot report more than 100% (no. of hours per month cannot exceed 200) ► effort monitoring in PM – quarterly Effort report submitted to EU by PO Who: all personnel working on the project, independent of cost model, funded/unfunded (matching) manpower MUST submit timesheets Tool: Deadline: submission to supervisors by M+2 days validation by supervisors by M+5 days

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 10 TIME SHEET (I)

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 11 TIME SHEET (II)

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 12 TIME SHEET (III)

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 13 REPORTS SUBMISSION

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 14 AUDIT CERTIFICATES

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 15 FINANCIAL SUBMISSION

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 16 FORM C

IST E-infrastructure shared between Europe and Latin America Itacuruçá, WP1, 24/06/2006 Location, Meeting, dd.mm.yyyy 17 FORM C