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Workshop Topics Eligibility for Funding Club Funding Procedures Requesting Club “6” Account Funds Requesting Co-Curricular Activities Funds Requesting Club Activities Point System Guidelines

Eligibility for Funding It’s as EASY as 1 … 2 … 3 1. Attend Club Funding Workshop 2. Turn in Annual Forms  Advisor Agreement  Officer List  Club Charter Renewal  Constitution Updates  Due by 4 pm, Friday, Oct. 16,  Bld. 130, Rm. 113, Inbox on back counter- 3. Earn Points and Submit All Requests on time.

Two Sources of Money  Club Funds (“6” Account)  Money raised through bake sales, car washes, donations, etc.  Co-Curricular Activities Funds  Money requested from the Co-Curricular Activities Department Co-Curricular Activities Department

Club Fund 6 Accounts  Making Purchases: Contact our office for vendor choices Contact our office for vendor choices Complete an All in One Request Form before purchase Complete an All in One Request Form before purchase Attach Minutes showing approval for purchase Attach Minutes showing approval for purchase Attach Price Quote Attach Price Quote Clubs NOT tax exempt Clubs NOT tax exempt  Getting Reimbursed for Purchases: Complete an All in One Request Form before purchase Complete an All in One Request Form before purchase Attach Minutes showing approval for reimbursement Attach Minutes showing approval for reimbursement Submit original receipt after purchase Submit original receipt after purchase Deposits: Deposits: Use Deposit form Use Deposit form Checks made out to Daytona State College Checks made out to Daytona State College  Driver’s License written on check

 Making Purchases: Contact our office for Vendor Choices Contact our office for Vendor Choices Complete All in One Request Form Complete All in One Request Form Attach invoice or price quote. Attach invoice or price quote. *College IS Tax Exempt *College IS Tax Exempt  Getting Reimbursed for Purchases: Prior to Purchase: Prior to Purchase: Complete All in One Request Form Complete All in One Request Form Return original sales receipt to our office Return original sales receipt to our office Co-Curricular Activities Funds

Set Up a Travel Authorization Meeting with the Co-Curricular Activities Staff Set Up a Travel Authorization Meeting with the Co-Curricular Activities Staff Request for Travel: Request for Travel: Complete All in One Request Form Complete All in One Request Form Attach necessary documentation Attach necessary documentation Hotel Stay: Hotel Stay:  Rooming list with Student Names and ID #s Conference: Conference:  Student List with ID #s  Registration Forms Complete Student Travel Agreement form Complete Student Travel Agreement form Include in packet Advisor’s Travel Information for pre-approval Include in packet Advisor’s Travel Information for pre-approval 30 days advance notice for in-state travel 30 days advance notice for in-state travel 60 days advance notice for out-of-state travel 60 days advance notice for out-of-state travel See Club Handbook for details See Club Handbook for details Student Travel

 Advance planning always pays off!  Break down event into smaller tasks  Assign people to each task  Complete All in One Request Form  At least 10 business days prior to event  Use form for on or off campus events Planning Events

Where Can You Find the Club Handbook & Forms?  Student Life  Co-Curricular Activities on the Portal- Co-Curricular Activities

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New student recruitment efforts Visible activities on campus Activities that support student success Opportunities for developing leadership/organizational skills Community service learning opportunities Goals of Points System To encourage club involvement with :

Points System Success Stories  41 Clubs Participated in  Community service hours –  1,970 hours  2,  Money raised for local organizations – approx.…. $33,500  22 clubs participated in both Spring and Fall Welcome Back events

How does the Points System Work?  Points Needed per Semester- 50  Earning 50 points in Spring = $ for Fall  After reaching 50 Points – May apply for more $  Newly Chartered Clubs= $ contingency until points reached for the next semester  May apply for more $ after reaching 50 points Points are awarded to clubs that engage in certain activities and report their participation to Co-Curricular Activities. Club Funding is tied to points…

{ Updates to Funding System Once per Semester Updated Report Form Flyer to Serve as Back Up- No Attendance Verification Needed

Point Categories

Locating Opportunities Schedules and Flyers posted on Campus Monthly Advisor Building 130: Hall Lobby: Set of Bulletin Boards on the right College Engagement Events Co-Curricular Activities Community Projects/ Events Up-and-Coming Volunteer Events/ Service Projects Chart of Club Point Standings

College Sponsored Opportunities Open Houses: 5-7pm Deland – Tuesday, October 20 New Smyrna Beach – Thursday, October 22 Flagler/ Palm Coast – Tuesday, October 27 Daytona Beach – Thursday, October 29 Deltona – Tuesday, November 3 Hispanic Heritage DayDaytona CampusOct pmStudent Landing Italian Heritage dayDaytona CampusOct pmStudent Landing Abilities AwarenessDaytona CampusWed. Oct pmCourtyard Collegiate Alcohol Awareness Day College Wide Wednesday, Oct 28N/A Native American Heritage Day Daytona CampusTues. Nov pmStudent Landing International Cultural Festival Daytona CampusWed. Nov pm ECHO Plaza/ Landing Veteran’s DayDaytona CampusWed., Nov pmStudent Landing Basket Brigade Collections College WideM-F Nov SGA Offices Basket Brigade Deliveries Daytona CampusSat Nov 21 st SGA Office Great American Smoke Out College Wide Nov. 19N/A Don’t Cram for the Exam Only 1 Region Left 11/4 Guatemala Reserve A Club Bulletin Board for a month October 15 th - Fall Festival 5-7PM

Report Guidelines Turned in reports will be reviewed on the last Friday of the month Inbox 130/154, Once the award is determined the Advisor will receive an with semester point totals. No Club Meetings or Fundraisers listed on reports Since December is a short month due to finals, end of classes, and the holiday break; all forms for events held during or after finals week in December must be included in the first January submission. As such, these events will count toward the Spring Semester totals.

After reaching 50 points for the semester Submit requests for funding for trips, activities, and events that are in excess of original funding amounts… Activity reports are reviewed to determine total hours for recognition at Annual Club Banquet Points in excess of the 50 will roll into next semester totals Deficits do not rollover. Clubs that did not get 50 points in previous semester must get 50 points in order to request funding.

CO-CURRICULAR CONTACTS  Assistant Dean of Co-Curricular Activities:  Bruce Cook  Senior Staff Assistant & Paperwork Guru:  Jennifer Thomas  Co-Curricular Activities & News4U In-house Broadcast System: In-house Broadcast System:  Steve Pruitt  Supervisor Co-Curricular Activities & Intramural Sports:  Lori Lemoine  DeLand, Deltona & NSB Co-Curricular Activities & Social Media:  Philip Rogers

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