Date:June 4, 2013 Time:11:00 AM – 1:00 PM Phone: Pass code: # Webinar:

1. Welcome and Introductions Staff Evaluation Rating Update Data Collection Requirements 4. Code Updates Timeline 6. Coming Attractions 7. SMS Certification Center 8. Reference Resources 9. Questions

 Staff Evaluation Rating template ◦ For Public School Districts, anticipate needing:  15 Local; 25 State subcomponent option (TBD), in addition to  20 Local; 20 State subcomponent option ◦ Charter Schools:  each staff person reported must have an Overall Composite record  no longer need to submit a score  Evaluation Criteria Codes (replace existing State/Local subcomponents) ◦ STATE20 - State subcomponent score (comparable measure) LOCAL20 - Local achievement subcomponent (comparable measure) ◦ STATE25 - State subcomponent score (value added) (TBD) ◦ LOCAL15 - Local achievement subcomponent (value added) (TBD)

 ◦ Student-level suspension (in-school/out-of-school) ◦ Day Calendar (for attendance rate) ◦ Cumulative Grade Point Average (GPA) ◦ Accumulated Credits ◦ New Measure Codes ◦ Enrollment Exit Codes (description change) ◦ New Credentials for:  Skills & Achievement  Career Readiness

 New data collection requirements for existing templates: ◦ Staff Snapshot Changes for Collection of Educator hire/tenure dates:  Principal Hire Date [field #106] (effective date of first board appointment as a principal)  Teacher Hire Date [field #33] (effective date of board appointment as a teacher)  Principal Tenure Date [field #107] (effective date first tenure as a principal is granted by the LEA)  Teacher Tenure Date [field #34] (effective date first tenure as a teacher is granted by the LEA) ◦ School Entry Exit  New descriptions for Enrollment Exit codes 085 and 629

 State Attendance Codes  Credit Codes and GPA  Day Type Codes  Measure Codes  Credential Codes  Reason for enrollment exit Code (description changes)

 New codes and fields in existing templates should be available in the SMS by September ◦ For All NYS eScholar Templates:  When eScholar adds fields in their annual release to templates that NYS already uses, vendors should make it a practice to add those additional fields (unpopulated) to their extracts, even if NYS does not require the fields  Both NYS Reporting and Regional Reporting fields are required.  Data extracts for the following new/updated templates should be made available to LEAs no later than: ◦ Student ContactFebruary 2013 ◦ ContactFebruary 2013 ______________________________________________________________ ◦ Staff Evaluation RatingAugust 2013 ◦ Day CalendarSeptember 2013 ◦ Student Credit GPASeptember 2013 ◦ Staff SnapshotSeptember 2013

 o Course codes for science labs (required in )  o Tenure denied due to evaluation o New Credential Codes for:  Foreign Language o Potential new way to report credentials

Homework for system vendors: Please with the date that your extract for the Student Credit GPA template will be available by the end of the week (June 7).

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 Ken Wagner memos ◦  SIRS Guidance ◦  Collection Requirements for ◦  Annotated Templates for Extracts ◦  NYS Teacher and Principal Evaluation (purple memo) ◦ purple-memo purple-memo  APPR guidance ◦  Comprehensive Course Catalog ◦

NYSED IRS Office (518)