{ MEMA Massachusetts Statewide Mass Care and Shelter Coordination Plan 1

MEMA Goals for Today Provide a brief overview of the MCS Coordination Plan strategy and concept of coordination. Collectively discuss the next steps for state and local jurisdictions. Utilize feedback to improve the existing plan and integrate that feedback into our ongoing evacuation and MCS planning efforts. Develop an Implementation Plan that will include identifying capabilities to utilize the plan: state initiated regional shelters, access and functional needs, staffing, facility needs, medical support, equipment issues, tracking, etc. June

MEMA MA Statewide Mass Care and Shelter Coordination Plan Outlines the Commonwealth’s MCS strategy Provides guidance for coordinating/maximizing resources to support MCS operations Ensures all populations receive adequate/appropriate MCS services Can be implemented during all types of incidents, regardless of size/scope June

MEMA Statewide MCS Strategy Ensures municipalities retain responsibilities/capabilities to shelter residents Assists local communities when they are overwhelmed Improves efficiency and sustainability of shelter operations Improves allocation of MCS resources Improves information sharing Enhances the common operating picture (COP) related to the activation/operation of shelters Meets the MCS needs of all residents, including those with access and functional needs June

MEMA June Key Terms and Definitions

MEMA Local MCS Services Personal Care Sites Single Community Local Shelters Multi-Community Local Shelters (locally managed) June

MEMA State MCS Services State-Initiated Regional Shelters (SIRS) June

MEMA June Concept of Operations

MEMA Concept of Operations Local shelters form the backbone of the statewide strategy. Local officials will determine the need to activate local shelter resources. Local communities retain the responsibility to operate local- initiated shelters and the authority to maintain these local shelters even when a SIRS opens. In the absence of a SIRS, local communities retain the responsibility to shelter their residents. June

MEMA Concept of Operations The Commonwealth will assist communities with local shelter operations or with opening multi-community local shelters when: Needs exceed available local resources or incident impacts and ongoing response operations impede a community’s ability to deliver MCS services. Coordination and facilitation will allow for the consolidation of MCS resources to increase operational efficiencies and cost effectiveness and/or allow communities to focus resources on recovery operations. June

MEMA Concept of Operations Local responsibilities: Preparedness – Identify and designate Personal Care Sites, Local Shelters, and potential Multi- Community Local Shelters. – Assist the Commonwealth in identifying facilities that may serve as SIRS. Response – Activate and manage local shelters. – Keep MEMA informed and coordinate with MEMA regarding status of shelter operations. June

MEMA Concept of Operations MEMA responsibilities Preparedness – Coordinate with local jurisdictions to identify and designate facilities that could serve as SIRS. Response – In coordination with communities, determine when local shelters are overwhelmed and state support is needed. – Coordinate resource requests, deployments, and missions in support of MCS operations. June

MEMA Concept of Operations - State MEMA responsibilities (continued): As requested, activate and manage SIRS. Maintain situational awareness and establish a COP for the State Emergency Operations Center (SEOC). June

MEMA June MCS Coordination Plan Next Steps

MEMA Next Steps Develop an Implementation Plan: Designate SIRS locations. Incorporate memoranda of understanding. Identify personnel and equipment to support SIRS operations. Address access and functional needs. June

MEMA June Questions & Comments

MEMA MEMA Planning Contacts Paul Holloway Planning Manager (508) Mike Russas Chief of Response and Field Services (508) June

MEMA BREAK 18 June 2015

MEMA Statewide Mass Evacuation: Concept of Operations 19

MEMA Goal for Today Present the Evacuation Concept of Operations for feedback. Utilize feedback to develop an Evacuation Coordination Plan. June

MEMA Planning Background In 2013, with the assistance of a PMT, MEMA hired a vendor to assist in the development of an Evacuation Concept of Operations based on best practices and stakeholder feedback. June

MEMA Integration of Evacuation and Shelter Critical to our planning efforts is building an Evacuation Concept of Operations consistent with and that integrates fully with the MCS Coordination Plan. June

MEMA Key Terms and Definitions June

MEMA Types of Evacuations Notice Incidents No-Notice Incidents June

MEMA Community Definitions Sending Community Pass-Through Community Host Community Supporting Community June

MEMA Community Definitions June Sending Pass-Through - Host Communities directly impacted by a hazard or impending hazard. Officials in each of these cities/towns have determined the need to evacuate all or a portion of the population and are “sending” these evacuees outside of the impacted area. Communities not evacuating their populations, but have evacuating populations from the Sending Communities traversing their jurisdiction en- route to final destinations away from the hazard. Pass-Through Communities may be called upon to assist in facilitating evacuation operations. Communities that host a Regional Reception Center, SIRS, or local shelter in support of evacuees arriving from Sending Communities.

MEMA Types of Evacuees Shadow Self Critical transportation need (CTN) Access and functional needs Evacuees with household pets and service animals June

MEMA Local Evacuation Facilities Evacuation Assembly Point (EAP) Transportation Hub (T-Hub) May be co-located with other evacuation facilities and serve as a PCS or local shelter June

MEMA State Evacuation Facilities Regional Reception Center (RRC) State-Initiated Regional Shelter (SIRS) June

MEMA General Concept of Operations June

MEMA Concept of Operations Local officials will make determinations about ordering, recommending, or supporting evacuations. The Commonwealth will assist in evacuation coordination when: – a community is sending residents outside of its jurisdiction, or – state resources are needed to support the evacuation. June

Sending JurisdictionHost Jurisdiction Pass-Thru Jurisdiction LOCAL EVACUATION ASSEMBLY POINTS LOCAL T-HUB REGIONAL RECEPTION CENTER STATE INITIATED REGIONAL SHELTER STATE INITIATED REGIONAL SHELTER Local ResponsibilityState Responsibility State Concept of Operations: Evacuees with Critical Transportation Needs

MEMA Concept of Operations EAPs are locations within a Sending Community to assemble evacuees without transportation (CTN) for onward movement to a local T-Hub. Local T-Hubs are locally operated facilities where large numbers of evacuees are collected and wait for transportation either to a RRC or a designated shelter in a host community. June

MEMA Concept of Operations RRCs will serve as a state supported centralized location for evacuee registration, evaluation, and assignment. Evacuees will be matched at the RRC with shelters. June

MEMA Concept of Operations The SEOC will coordinate with Sending Communities regarding the following: – State support for local evacuations – Timing of evacuations – Areas to be evacuated – Estimated number of evacuees – Resource needs to support the evacuation June

MEMA Concept of Operations Coordination between SEOC and Pass-Through Communities: – Situational awareness about pending and/or ongoing evacuations – Any additional support needed to facilitate movement of evacuees Vehicle movement Roadway conditions Fuel Disabled vehicles Signage/variable message boards June

MEMA Concept of Operations The SEOC will coordinate with Host Communities regarding the following: – Activation and management of RRCs/shelters June

MEMA Concept of Operations Local Responsibilities: Preparedness – Identify and designate EAPs and T-Hubs. – Assist MEMA in identifying facilities that could serve as RRCs and SIRS. Response – Provide transportation from EAPs to T-Hubs. – Manage T-Hubs. – Coordinate implementation with MEMA June

MEMA Concept of Operations State Responsibilities: Preparedness – Identify facilities to serve as RRCs and SIRS. Response – Transport evacuees from T-Hubs to RRCs. – Activate RRCs and SIRS. – Coordinate with host jurisdictions regarding shelter operations. – Provide transportation from RRCs to shelters. – Provide situational awareness information. June

MEMA Questions & Comments 40 June 2015

MEMA Takeaways Feedback Next Steps 41 Closing Discussion June 2015

MEMA MEMA Planning Contacts Paul Holloway Planning Manager (508) Mike Russas Chief of Response and Field Services (508) June