NHS Regional Roadshows Collaboration

Taran Sohal Business Development Manager ioko (Carelink) e: m: MOSS solutions – Intranet, Information Governance & E-Forms N3 Hosting – web, application, spine aggregation Sophy Tayler Senior Account Manager D2i e: m: Building Collaborative Solutions People * Knowledge * Technology

Topic The technology available to support Collaboration across the NHS - Exchange/ MOSS/ Groove / InfoPath to support improvements in staff productivity, patient safety, patient experience Customer Case reference on business issues addressed around collaboration and workflow Benefits realised from solution Plans moving forward

Why collaborate – the general picture Reduce silos organisational, departmental, discipline, location Join up teams Multidisciplinary, multi organisation Aid decision making Right decision Faster More informed Link persistent information vs live communication CommunicationInformation

Types of Collaboration Real Time In Person Telephone Presentations Meetings IM Availability Asynchronous Mail Texting File/Document stores Task lists Calendars Access Domain – team – organisation – location – connectivity - mobility Collaborate Mail SMS File/Docum ent stores Task listsCalendars Live People interactions Phone Instant messaging Meetings Presentatio ns People interactions Information interactions

Technologies for Collaboration Real Time Live Meeting Office Communications Server Instant Messaging Presence Asynchronous Outlook/Exchange SMS (Short Messaging Service) MOSS (SharePoint 2007) Groove Domain – team – organisation – location – connectivity - mobility Collaborate OutlookExchangeSMSMOSSGrooveWeb Live People interactions Phone Instant messaging Meetings Presentations Security | Rights Management Server | BizTalk

MOSS Microsoft Office SharePoint Server 2007

SharePoint 2007 Feature Areas Docs/tasks/calendars, blogs, wikis, Outlook integration, offline docs/lists Collaboration Business Intelligence Portal Personalisation, Security Rich advanced search, people and business data search Server-based Excel spreadsheets, BI Web Parts, KPIs/Dashboards Document / Web Content management, Workflow Business Forms Search Content Management NHS Enterprise Agreement Business benefits - Compliance, audit. Comprehensive management of electronic documents/policies Business benefits – improved document / project collaboration to drive business change Business benefits – speed up information access/retrieval improves employee efficiency Business benefits – Replace paper forms with electronic and speed up internal processes whilst reducing errors Business benefits – Single version of the truth, Track / drill down into KPIs from Excel / Data Warehouses Web forms, AD / LOB integration Business benefits – single point of access to information/applications single sign on

Example Projects Global Property Co. Intranets WSS RSS Feeds Search (GP, Ward, People) Information Governance DM add-ons Electronic Forms AD integration Business Intelligence Reporting Services, Mapping Groove

Search across 200 locations for available wards Search for GPs across the region

People search extended to include skills, all contact phone numbers

NHS Information Governance Solution IG Toolkit Litigation Authority Audits Standards For Better Health Doc Creation & Approval workflow Doc Re-approval Workflow Read Document Confirmation Workflow Unique Doc ID Generation Document Classification Document Conversion to PDF Document Expiry Notification Doc Archiving

ioko’s Document Creation and Approval Workflow

ioko’s Read Document Confirmation Workflow

Extranet SQL Reporting Services Reports

Extranet SQL Report Services Report

Extranet Virtual Earth Integration

Groove Relay Server Disconnected Employee Partner  Rich client designed from the ground up for working online, offline, and across network boundaries  Teams and data stay in sync automatically and effortlessly  SharePoint integration connects informal projects with structured workflows and applications  Scalable solution simplifies sharing information throughout and across organizations Sync

Taran Sohal Business Development Manager ioko (Carelink) e: m: MOSS solutions – Intranet, Information Governance & E-Forms N3 Hosting – web, application, spine aggregation Sophy Tayler Senior Account Manager D2i e: m: Building Collaborative Solutions People * Knowledge * Technology Steve Prokopiu Practice Manager IM Group e: m: Business Intelligence and Performance Management Consultancy Global MS Business Intelligence Partner of the Year – 3 years running Ongoing relationships with several NHS organisations including: - Bradford and Airedale PCT - Lincolnshire Teaching PCT - London Ambulance Service - Warwickshire PCT