1 FEDERAL UPDATES NIH OSP Roundtable March 24, 2011 DHMC

Letters of Reference: Ks & Fs  NIH will eliminate the 5-day grace period for receipt of letters for reference and they will now be due on the application due date  Effective April 8, 2011 for Fellowships (Fs) June 12, 2011 for Individual Career Development awards (Ks) 2

F31- Predoctoral Fellowship to Promote Diversity Certification Letter  Reminder of the requirement for the inclusion of a letter with the application certifying eligibility for this program (PA ).  No letter = application considered incomplete and not reviewed. 3

Bio Sketch CHANGES coming! Effective for applications due May 25,2011 Instructions include a modification of the personal statement section – applicants can now provide a description of personal issues that may have reduced productivity. This is OPTIONAL 4

Bio Sketch/Fellowship Changes  Effective for applications due August 8, 2011  Instructions include a modification of the personal statement section – Permit Fellows to describe circumstances that may have resulted in a hiatus in training or reduced scientific productivity.  This is OPTIONAL 5

~Electronic ~ Single Research Cooperative Agreements Applications Going ~Electronic ~  Issued by NIH & AHRQ  Effective on May 25, 2011 and thereafter  ONLY activity code U01 must submit electronically – Multi-Research project cooperative agreements will continue to use paper submission. 6

New Forms - Again? *NIH, AHRQ, CDC, FDA & NIOSH*  ADOBE-FORMS-B1 are required for deadlines after May 7, NOT  Submissions using the ADOBE-FORMS-B application forms after May 7, 2011 will NOT be accepted. 7

Reminder:Time Limit for NIH Resubmission Applications  NIH will not accept a Resubmission that is submitted later than thirty-seven months after the date of receipt ("receipt date") of the initial New, Renewal, or Revision application.  This policy went into effect for Resubmissions intended for the January 25, 2011 receipt date and thereafter 8

NCI Competing Renewals  NCI has strict 10% budget cap for competing renewal applications.  PI cannot ask for more than 110% of the amount you received in DIRECT costs for the last non- competing year.  IF application is submitted exceeding the cap, and selected for funding, NCI will reduce the amount of the award to comply with policy. 9

10 Non-Competing Grant Awards under the Current Continuing Resolution “Under the continuing resolution (currently through March 4, 2011) NIH will issue non- competing research grant awards at a level below that indicated on the most recent Notice of Award (generally up to 90% of the previously committed level).”  NIH will consider upward adjustments to these levels after the final appropriation is enacted.

Federal Update National Science Foundation 11

Grant Proposal Guide  NSF 11-1 January 2011 Significant Changes to the GPG uide/nsf11001/gpg_sigchanges.jsp 12

Data Management Plan Beginning January 18, 2011, proposals submitted to NSF must include a supplementary document of no more than two pages labeled “Data Management Plan”. 13

Data Management Plan NSF has posted information, FAQs and other guidance at Additional guidance is available on the OSP website at: data_management_planning/ 14

Cost Sharing  Cost sharing change: “inclusion of voluntary committed cost sharing is prohibited”  Cost sharing may be included only in programs asking for mandatory cost sharing. 15

Primary Place of Performance  In addition to the awardee organization’s name, the cover page now includes the Project/Performance Site Primary Location. Don’t forget the 9 digit zip code!! 16