March 2003 Focused Workshop on the Informal Draft Revised Disposal Reporting System Regulations Session #2: Transfer Station Issues

2 Workshop Agenda Introduction Weighing loads at transfer stations Tracking origin information at transfer stations Reporting allocation information to other disposal facilities Other transfer station issues

3 Workshop Purpose Gather information on current transfer station practices Gain a better understanding of how transfer stations will operate under revised regulations given the increasing amount of waste going through transfer stations for delivery to regional landfills Obtain input on specific sub-topics of the DRS regulations as they relate to transfer stations: Focus on solutions Consider alternatives to implement Board-approved SB 2202 recommendations

4 Brief Overview of Current DRS Regulations Station operators are required to maintain DRS records for three years and allow affected parties to audit records Operators must conduct jurisdiction of origin surveys for every load during a minimum one-week per quarter period Station operators determine allocations for each jurisdiction and provide receiving facility operators with this information

5 Brief Overview of Current DRS Regulations Station operators provide receiving operators with the jurisdiction of origin and material types for materials identified as potential ADC or AIC Operators send agencies reports on amounts of waste exported out of state, allocated to each jurisdiction

6 Weighing Loads at Transfer Stations

7 Weighing Incoming/Outgoing Loads Concerns with existing system: Tonnage data may not be accurate, since many facilities do not have scales and many use different conversion factors to estimate weight Transfer truck weights determined at transfer stations differ from weights obtained at the landfill, often resulting in allocation difficulties SB 2202 recommendation to address the concerns: Require scales and weighing of all loads at facilities above a certain tonnage per day. Allow exemptions for rural facilities The Board should require standards for collecting tonnage information

8 Weighing Incoming/Outgoing Loads 1 st informal draft regulations Stations with scales must weigh all loads A station is required to have scales if accepting >100 tons per day (based on an annual average) Station operators are required to report “initial estimated tons of waste sent to each facility” in quarterly notifications to other facility operators Alternative methods?

9 Tracking Origin Information at Transfer Stations

10 Origin Survey Frequency Concern with existing system: Extrapolating tonnage allocations using one week of origin survey data per quarter reduces accuracy of quarterly tonnage allocations, particularly for smaller jurisdictions SB 2202 recommendation to address the concern: Require daily surveys Exempt self-haul loads delivered in cars and pickup trucks from daily surveys because the amount of waste is relatively small (Self-haul waste delivered to disposal facilities in these vehicle types was estimated at only 3% of statewide disposal in 1999)

11 Origin Survey Frequency 1st informal draft regulations Daily surveys of all loads with the following possible exceptions: One week per quarter surveys of some self-haul loads Assign all waste to host jurisdiction if authorized by the host jurisdiction Rural facilities may conduct one week surveys for all waste Alternative methods?

12 Collecting Origin Data from Haulers Concerns with existing system: Drivers are typically the ones responsible for providing gate attendants with origin information Due a variety of factors, driver reported information may be inaccurate Self-haul allocations are difficult to verify SB 2202 recommendation to address the concerns: Require commercial haulers to provide origin data based on dispatch records Require new, standardized information to be collected from self-haul customers

13 Collecting Origin Data from Haulers 1 st informal draft regulations Commercial haulers: Obtain origin allocations based on dispatcher reported information Commercial self-haulers: Obtain waste origin information, including jurisdiction and address from which waste was collected from driver Record origin information on forms Residential self-haulers: Obtain jurisdiction of origin information from driver at gate house Alternative methods?

14 Determining Origin of Mixed Loads Sent From Stations Concern with existing system: Jurisdiction allocations within mixed transfer truck loads are difficult to determine Allocations based on amounts accepted at the gate may not fairly reflect a jurisdiction’s recycling efforts SB 2202 recommendation to address the concern: Require statewide standards for collecting origin and disposal tonnage information

15 Determining Origin of Mixed Loads Sent From Stations 1 st informal draft regulations Disposal: Allocate to jurisdictions based on total tons received from each jurisdiction, or Allocate based on total tons from each jurisdiction after adjusting for diversion at the station Diversion: Inform a receiving operator of jurisdictions of origin for materials identified as potential ADC, AIC, and beneficial use material on a daily basis Alternative methods?

16 Reporting Allocation Information to Other Stations, Landfills, and Transformation Facilities

17 Frequency and Timing of Reporting Allocations 1 st informal draft regulations Provide ADC, AIC, and beneficial use allocation information daily, and Provide disposal allocation information daily or quarterly, but no later than two weeks* after the end of the quarter Alternative methods? * This time frame will be changed back to four weeks in the next draft regulations to allow two weeks for haulers to provide information to the station.

18 Notification to Facilities 1 st informal draft regulations Quarterly notification to be sent to all facilities, agencies, and jurisdictions* including: Information on amounts sent to each facility, and Jurisdiction allocations for the quarter No specified format for notification--electronic or paper files Alternative methods? * The next draft regulations will likely make the reports to jurisdictions “upon jurisdiction request” rather than mandatory for all.

19 Other Transfer Station Issues Tracking and reporting of waste that overlaps two quarters (i.e., waste leftover on tipping room floor at the end of the day on the last day of the quarter) Potential effect of rail haul on station operations Other???

20 Next Steps in Regulations Process Revise first informal draft regulations based on written comments and input from the December and March workshops Second informal draft regulations will be sent out for review and comment Schedule workshops on second informal draft regulations

21 Contact Information Diane Shimizu 1001 I Street, P.O. Box 4025 Sacramento, CA tel: (916) fax: (916)