SSDT/EMIS Updates May 2008

‘08 Year-end Updates Student Course (GN) Records – High School Credit Earned (GN150) New option “P” Only use when partial credit applies Use “Y” when credit equals what is on the course master record “*” ‘Course does not earn credit’ no longer valid – Instead use “Y” and 0.00 in the High School Credit element on the Course Master – When “Y” and not = 0.00, error 467 is generated by aggs 2

‘08 Year-end Updates – Partial Credit allowed (GN152) Must be numeric Only valid when Credit Earned field = “P” Overrides the credit value found on the Course Master All credit earned may be included on this element – If utilizing this option, Credit Earned value must = “P” – The default credit amount must still be on the Course Master even if using this option – Both changes announced in October 31, ‘07 Newsflash – Completer flag was removed from record 3

‘08 Year-end Updates EMSTCN/EMSSUB 4

‘08 Year-end Updates EMIS Web Application 5

‘08 Year-end Updates New Industry Assessment Test Record (GU) reported – Current students taking the Industry Assessment Test must be reported in period “N” – Included in year-end aggs – First reported in March Follow-Up for prior year concentrators 6

‘08 Year-end Updates EMIS Web Application 7

‘08 Year-end Updates Graduation Only Test (GP) – Previously called Ohio Proficiency Only – Used to report a student met classroom requirements in a district not matching the one where they took the OGT – District administering the OGT for this student reports the Graduation Only record – Test scores are reported for the student SSID included in aggregation record 8

‘08 Year-end Updates OTELA record (GF) changes – Removed element GF290 Composite scaled score achieved by student – Added element GF300 Composite performance level Values – “*” = Not applicable – “1-5” Performance level – “I” = Invalidated score Included in the year-end aggregations 9

‘08 Year-end Updates EMSMGF 10

‘08 Year-end Updates EMIS Web Application 11

‘08 Year-end Updates Early Childhood Outcome (ECO) – First year-end reporting requiring this record type – Included in year-end aggs – Reported in October also 12

’08 Year-end Updates Special Ed Element Change (GE) – Non-Compliance ID (GE130) Added option ‘09’ – Should be used when the record for this student was not reported in a prior reporting period » Incorrect data » Missing » December 6, 2007 Newsflash 13

‘08 Year-end Updates Changes in special education reporting – Special Ed exit date is critical Found on the GI student demographic record Only students with a special ed exit date in the current school year are processed by the aggs – Prior disability condition no longer used Was found on the GI student demographic record – IEP records from prior years will not be included in a current aggregation unless the student is newly enrolled at the district 14

‘08 Year-end Updates Autism students should be reported the same for year-end as they were in February and October – Status = “Z” – Not program code ‘212100’ 15

‘08 Year-end Updates EMSRDET – If the Industry Assessment (GU) records are selected for processing, only records with valid SSIDs are included Must enter GU as a selection or processing for the March reporting cycle in order for the GU records to be included and validated – GU would not normally be selected for reporting in “N” GU records not included when using option “N” Fatal error 361 is issued, student not on demo 16

‘08 Year-end Updates EMSVLD – Student ID is verified to exist on the student demographics file (GI) or the CTE workforce development follow-up (GV) If not found error 361 is issued, student not on demo 17

‘08 Year-end Updates Enhanced CSV reports – District of residence added to STUDENT_MISSING MISSING_KRAL MISSING_PS_ASQSE PS_ECO_MISSING – Withdraw date STUDENT_MISSING 18

‘08 Year-end Updates Default for blank Spring Administration IRN – Previously default was “******” – Default now will be building IRN from student demographic record – Affects Assessment/EMSTCN/Web application OGT/EMSLDOGT/EMSTCN/Web application Achievement/EMSLDACHV/EMSTCN/Web application OTELA/EMSLDOTL/EMSTCN/Web application 19

‘08 Year-end Update Definition of date for early aggregation processing is changed – For attendance checking No longer the last day of school Calculated value – Last day of school + 4 days – HQPD requirement checks now uses early flag – No changes in methodology for the dates used in course or testing records June 15 th 20

‘08 Year-end Update Aggregations were modified to check program codes as they apply to the reporting period. Only the program codes required for the current reporting period will be included in the agg validation process. This will limit the errors to only relevant programs codes. 21

‘08 Year-end Updates Date checks are all incremented by 1 year Maximum number of allowed days increased for community schools – Value was 250 days – Value now is

’08 Year-end Updates Missing reports – ODE will generate missing reports as was the case for October – Some missing staff issues occurred due to incorrect location of EMSLID.IDX File is no longer recreated each reporting year; local IDs are permanent per district Must have OECN$EMIS$COMMON point to location of EMSLID.IDX for each district 23

‘08 Year-end Updates – Missing Staff Issues (con’t) OECN$EMIS$COMMON should not be pointed to OECN$EMIS$DTA ITCs should not copy the EMSLID.IDX file to each fiscal year Updates from ODE for reporting period “N” – Options file – Valid test combinations – Program codes 24

‘08 Year-end Updates New DTR domain – SUBMITTED_GE_RECS Domain to allow ITCs to create reports showing the Special Education (GE) records submitted to ODE as included in the EMSAGG.SEQ file Spring 08 testing related updates – EMSLDACHV, EMSLDOGT, EMSLDOTL Test file from vendor is larger in size New fields not used in EMIS – VENDOR_TEST_RESULTS 25

‘08 Year-end Updates Criminal offense removed from general building record Course Master (CN) – Intent to become properly certified is no longer valid 26

‘08 Year-end Updates Obsolete programs – EMSFLM/SM1LM EMSFCN – Removed spending plan option – EMSFLM/SM2Lm – EMS_PSUNIT/EMS_SEUNIT Reminder for year-end – District & Building records – Both must be built for aggregations to process correctly 27

‘08 Year-end Updates 28