Microsoft Project – Tutorial 4 Work, Duration and Units work = duration * units units are Resources open LAN-4-2 save it with your initials as usual click the Assign Resources button change Your Name to your name notice how the tasks are updated

Microsoft Project – Tutorial 4 Work, Duration and Units click task 3 and add the Receptionist to this task Project assumes that work is evenly distributed among units notice that the duration is halved to 0.5 weeks change the task duration back to 1 week click task 2 and add yourself and Emily King as Resources change Emily King’s work hours to 8 notice that the overall task duration does not change as it is driven by your 32 hours of work

Microsoft Project – Tutorial 4 Work, Duration and Units click task 11 add 200 units of General Labour to this task click okay 32 hours of work are created change the units to 400 (%) notice that the duration is halved

Microsoft Project – Tutorial 4 Effort-Driven Scheduling as seen in the previous example in effort-driven scheduling, duration usually changes when resources are added beyond the initial resource allocation however, in some cases, you will want to turn off effort driven scheduling and assign fixed duration tasks some tasks, such as meetings and seminars, should have fixed durations

Microsoft Project – Tutorial 4 Fixed Duration Tasks tasks can be changed to fixed duration click task 22 uncheck the Effort Driven checkbox in the Resource Work form in the lower window add your name as the initial resource your initial work calculation is 16 hours type the name Gabriel Mitchell as the second Resource Assignment and click okay notice that the duration does not change now 32 hours of work are assigned to this task type Maureen Hill as the third assignment again duration does not change

Microsoft Project – Tutorial 4 Fixed Duration Tasks go to the Resource Sheet on the View Bar give both Gabriel and Maureen initials, add them to the Project Management group and standard and overtime rates of $40/hour

Microsoft Project – Tutorial 4 Resource Usage View and Resource Information open LAN-4-2B save it with your initials as usual click the Resource Usage button change Your Name to your name and initials notice that you can expand and collapse Resource Information as usual click Install Cabling and click the Go to Selected Task button now you can see the resources attached to this task

Microsoft Project – Tutorial 4 Resource Usage View and Resource Information click the Select All button and the Hide Subtasks button (on the left of the Formatting Toolbar) click Project > Sort> by cost now sort by name filter your resources click All Resources and choose Overallocated Resources click the Go to Selected Task button notice that the overallocated resources are in red expand Gabrielle Mitchell and notice where the overallocations occur

Microsoft Project – Tutorial 4 Resource Usage View and Resource Information return to All Resources group resources by Resource Group Project > Group By: Resource Group > Customize Group by click the Group Assignments, not Resources checkbox change the field type to Assignments change the Cell background to Aqua and click okay save and close your file