HS System 9.1 Upgrade Update Go Live October 1, 2012.

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Presentation transcript:

HS System 9.1 Upgrade Update Go Live October 1, 2012

Start Employment tool –For all Hires, Rehires and Additional Jobs –Walks users through requisite panels –Panels presented will change based on the Employee class HR System 9.1 Upgrade Update

Start Employment tool – Cont’d –4 Main panels Start Employment/Identify Transaction Basic Person Information Job Data Distribution Set-Up HR System 9.1 Upgrade Update

Start Employment Tool Cont’d –Provides automatic notifications –HRIM must approve all new employment for SPA, EPA classes and Unpaid (does not include Access Only) HR System 9.1 Upgrade Update

Revised Employee classes EPA has been divided into… EPA Faculty EPA Non-Faculty EPA SAAO Tier1 EPA SAAO Tier2 HR System 9.1 Upgrade Update

Revised Employee Classes – cont’d –Post Docs now Post Docs CVM House Officers –Temporary Temporary Staff Temporary Professional HR System 9.1 Upgrade Update

Revised Employee Classes – cont’d –Student Workers –Unpaid Unpaid Faculty Unpaid Staff –Access Only (Visitor No-Pay) HR System 9.1 Upgrade Update

Changes to Action / Reason –Will enhance reporting –Better describe what is occurring –Reflect those performed on Position that feed to job –Specific ones for specific employee classes –Have developed new ones to replace Data Change/Data Change HR System 9.1 Upgrade Update

Changes to Action / Reasons – cont’d Complete list of Action/Reasons can be found at … df/actionreasoncodes.pdf HR System 9.1 Upgrade Update

Changes to Earnings Codes/TRCs Weeded out those no longer used Added new more descriptive Replaced 990 with more specific for EPA Leveraging Description 1 & Description 2 field on the time sheet HR System 9.1 Upgrade Update

Changes to Earnings Codes/TRCs – Cont’d Leveraging Description1 & Description2 field – on timesheet Eg. 610 Overload Instruction Description1 Description2 Credit Academic Year 8/16-5/15 Non-Credit Summer 1 Summer 2 Summer 10wk HR System 9.1 Upgrade Update

Changes to Earnings Codes/TRCs – Cont’d Consistent w/ commitment account changes Account defaults - eliminate need to specify Account Eg 177 SPA Bonus Leave Payout EPA Non-Teaching Bonus Leave Payout EPA Teaching Bonus Leave Payout HR System 9.1 Upgrade Update

Changes to Earnings Codes/TRCs – Cont’d Added Earnings codes for Overdrawn Leave –No longer send a memo to Payroll –Entered through Time & Labor HR System 9.1 Upgrade Update

Changes to Earnings Codes/TRCs – Overdrawn Leave (cont’d) Account 175 SPA Overdrawn Leave LEORS Overdrawn Leave EPA Faculty Overdrawn Leave EPA Non-Faculty Overdrawn Leave51119 HR System 9.1 Upgrade Update

Tracking Campus Building & Room **for all employees and student workers** Capture Off Campus address for those off campus Tracking supervisor for all Empl Classes Including Temps, Student Workers and Grads HR System 9.1 Upgrade Update

Major Job Information Panel Changes –Addition of NCSU Additional Data Contains Contract Info –Addition of NCSU EPA Data ContainsTenure & Faculty Data HR System 9.1 Upgrade Update

Dates to remember… 9/11 Deadline 1R03 9/20 Deadline 2R07 9/26 Ver. 8.9 Decommissioned 10/1 HR System 9.1 Go-Live HR System 9.1 Upgrade Update

Where to get more Info Forthcoming Special Edition HR News and Helpful Hints HR System 9.1 Upgrade Update

Questions HR System 9.1 Upgrade Update