1. Financial Management System Payroll Reports
Discoverer Viewer
Financial Management System
Payroll Reports

2. Welcome! Course Objective
This course includes instructions on how to run various reports in Discoverer Viewer.

3. Course Overview Quick tips and helpful hints
FMS Appointment Level Charging Instructions
FMS Department Default ECI
FMS Employee Status Report
FMS Payroll Distribution Report (PD) – Financial Management
Questions?
New Features in PeopleSoft
Department Default Pagelet
Department Suspense Pagelet
Action Required – Empl Chrg Inst
Combo Code Lookup
RU Extensions CA Combo Code Lookup

4. Quick Tip and Helpful Hints
HR Department vs. UDO
HR Department is from Job Data
It is Alphanumeric
UDO is the Chart of Account String
The full COA Segment Values can be found on the University Controllers website
Pay Components
This comes from Job Data and roll up to the R01 Salary Regular for benefit purposes
Annual Salary
Faculty Practice
Patient Services
Earnings Codes and the Natural Account
Certain Earnings Code will determine the Natural Account

5. Quick Tips & Helpful Hints
Pay Components
The example show an employee with;
NAANNL – Annual Salary
FACPRA – Faculty Practice
PATSVC – Patient Services
Pay Components will roll up into the Regular Salary
The roll up is necessary for Health and Pension Benefits
This is the compensation screen from Job Data

6. Quick Tips & Helpful Hints
Earning Codes and Natural Account
The Earnings Account Mapping Table seen here shows which Earning Codes will roll up into Natural Account 50010
This is a SetUp screen not accessible outside of Payroll and is for demonstration purposes only

7. Quick Tip and Helpful Hints
Transaction Type – ‘E’, ‘F’, & ‘T’
E – Earnings
F – Fringe
T – Tax
PD Type Codes – ‘O’, ‘D’ & ‘R’
O – Original, never redistributed (Current Account)
D – Reversal of amount distributed (Removes it previous charged account)
R – Amount redistributed from (Previously charged account)
‘%’ – Wildcard
The “%” is the wildcard
If a field is not going to be entered leave the “%” in the field
It can also be used with a partial name
Example: “Walk%”

8. FMS Department Default ECI
This report is designed to allow users, who may not have access to PeopleSoft, to view a Department’s Default Chart of Account String.

9. Department Default ECI
Department ID
This is the HR Department ID and not the UDO
The Department Default will be used in Oracle for Expense Reporting unless changed.

10. FMS Appointment Level Charging Instructions
This report is designed to allow users, who may not have access to PeopleSoft, to view how an employee’s wages are being distributed.

11. Appointment Level Charging Instructions
AS OF Date
This date will return the most recent approved ECI as of the date entered
The report can then be run
By entering a UDO or,
By entering a Project or,
By Employee
Pct/Amt/Both
This should be left as the defaulted ‘B’
Pct – Percentage
Amt – Amount
Questions

12. Employee Charging Instructions (ECI) In PeopleSoft
When entering Justification involving Sponsored Projects please refer to GCA policy and provide the adequate explanation required

13. Appointment Level Charging Instructions

14. FMS Employee Status Report
By Fund Type Business Line
By Employee
Export List

15. FMS Employee Status Report By Fund Type Business Line
Enter Date for Report
This date will return the most recent approved ECI as of the date entered
If an employee is terminated as of the date selected the report will not produce results
COA String Fields
The fields indicated below the date are all the fields from the COA string and can be either be entered or left as the “%”

16. FMS Employee Status Report By Fund Type Business Line
Once the Parameters have been specified and the results are being displayed, Page Items can then be used to narrow or broaden the search

18. After clicking “Export” as shown above

19. FMS Employee Status Report By Fund Type Business Line
Excel export

20. FMS Employee Status Report By Employee
Employees that do not have access to PeopleSoft and therefore cannot look at the ECI directly, can run this report to see how the payroll for an individual is being charged.
Enter Date for Report
This will return the most recent instructions for the date entered
Enter Employee ID
Remove the % and enter the Employee ID or;
Employee Name
Enter Employee’s Last name with the % after the name
Example: Smith%

21. FMS Employee Status Report
By Employee
Left most screen

22. (continued from Calculated Empl FTE column)
FMS Employee Status Report
By Employee
(continued from Calculated Empl FTE column)

23. Index Employee Class Description 1 -Regular Faculty -Staff
FMS Employee Status Report
By Employee
Index
Employee Class
Description 1
-Regular Faculty
-Staff
-Postdoc Associates 2
Trades People 3
Temporary Assignments 4
Hourly Casuals 5
Student Hourly 6
Teaching\Graduate Assistants 7
Part Time Lecturers 8
Coadjutant (incl. Faculty Summer Research) 9
Post Doc Fellows (stipend Pay) Non-Resident Alien

24. FMS Payroll Distribution Report (PD) – Financial Management
By COA String – FY by GL Posting Date
By COA String – Pay Period
By Empl & DateRange (Detail)
By EE & Pay Prd End Date Range

25. FMS Payroll Distribution Report (PD) ByEmpl & DateRange (Detail)
Selecting the Employee
Employee Name
Last Name (ex. Smith%)
Employee ID
Employee’s 8 Digit ID
Data Type
This is defaulted to ‘1’
‘1’ – GL Posting Date
‘2’ – Payroll period end date
‘3’ – Check date
‘4’ – Redistribution date
From Date
Enter the beginning date for the time period for analysis
To Date
Enter the end date for the time period for analysis
Please note to see a redistribution of a prior pay period the ‘To Date’ must be at least through the redistribution date in the ‘Redistribution Date’ Column

26. FMS Payroll Distribution Report (PD) ByEmpl & DateRange (Detail)
The description columns are hidden to allow the COA and Pay Period Amount to fit

27. New Features in PeopleSoft

28. PeopleSoft Home Screen
New Features in PeopleSoft Department Default ChartString
PeopleSoft Home Screen
This new pagelet displays 2 columns
Department
This is the HR Department
ChartString
This is the corresponding GL or Project Chart of Account segments identified as the Departments Default

29. PeopleSoft Home Screen
New Features in PeopleSoft Department Suspense Counts
PeopleSoft Home Screen
DeptID – HR Department
Description – Name of Dept.
Fiscal Year
Year in which the employees hit suspense
No. Of Employees
Clicking on a DeptID will display the list of employees in detail for that specific Department.

30. New Features in PeopleSoft Action Required-Empl Chrg Inst
There are 3 tabs in this report.
Funding Dates End in 90 Days
Employees that have a Project that end within 90 days
Empls Expired Funding End Dates
Employees with Projects that have already expired.
ECI Inactive CC
Employees that have bad combo codes due to cross validation rules

31. PeopleSoft
New Features in PeopleSoft Combocode Lookup
Commitment Accounting Preparers and Approvers can now search for valid combo codes without the need to go into Employee Charging Instructions (ECI)
This new feature was added as Approvers were not previously able to search them