U.S. Department of Agriculture eGovernment Program eGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive October 1, 2003

U.S. Department of Agriculture eGovernment Program 2  Welcome  Paperwork Reduction Act (PRA) Update  Records Management  Enablers Update  E-Board Update  Q&A/Next Steps Agenda

U.S. Department of Agriculture eGovernment Program 3 Paperwork Reduction Act (PRA) Update  Welcome Marty Mitchell, Departmental PRA Coordinator (Phone: ,  OMB Compliance Requirements  Significant improvements in PRA compliance Department-wide in FY 2003  Thirteen USDA Agencies currently rated green for information collection portfolio management  USDA has moved away from “expiration” violations, but still has “unapproved” or “extension” violations  Please work with your Agency PRA contacts to address any violations and encourage full compliance

U.S. Department of Agriculture eGovernment Program 4  Welcome  Paperwork Reduction Act (PRA) Update  Records Management  Enablers Update  E-Board Update  Q&A/Next Steps Agenda

U.S. Department of Agriculture eGovernment Program 5 Web Site Records Management Issues  Web sites are official USDA publications  Agency Webmasters and Program Managers need to know: - Contents and presentation of a Web site are official records - Web site content should be current - Out of date material should not be shown on a Web site  Please share this information with your Webmasters and Program Managers  Contact Bette Fugitt with OCIO with any questions -

U.S. Department of Agriculture eGovernment Program 6  Welcome  Paperwork Reduction Act (PRA) Update  Records Management  Enablers Update  E-Board Update  Q&A/Next Steps Agenda

U.S. Department of Agriculture eGovernment Program 7 eAuthentication Update  Completed Agency design meetings  Continued installation and testing in the Pre-Production Environment  Completed Local Registration Authority (LRA) Training materials  USDA eAuthentication Solution to be operational on October 19

U.S. Department of Agriculture eGovernment Program 8 eLearning Update  GoLearn Update – Almost 40,000 employees have activated their accounts  USDA Learning Management System Status – Signed Agreement with GoLearn to begin Release 1 of LMS Implementation – Confirming/Preparing Phase 1 participants  Collaboration Tool Evaluations and Selection – Continuing to evaluate products and services available through GoLearn

U.S. Department of Agriculture eGovernment Program 9 eDeployment Update  Distributed product questionnaires to identified companies  Finalized product evaluation scorecards  Completed Live Test Demonstration (LTD) scripts  Product Selection team meeting schedules are posted on Intranet area of the eGovernment Web site (

U.S. Department of Agriculture eGovernment Program 10  Welcome  Paperwork Reduction Act (PRA) Update  Records Management  Enablers Update  E-Board Update  Q&A/Next Steps Agenda

U.S. Department of Agriculture eGovernment Program 11 E-Board Update  Continued to endorse the USDA Enterprise Architecture (v.1.04) and “Transformation Path” -Established 11 lines of business, 8 of which were derived directly from the USDA eGovernment Strategic Plan FY Support for Presidential Initiatives  Restated its support for the approach to enterprise-wide initiatives identified in April: -Web-based Supply Chain moved to Control -Reaffirmed commitment to Enablers which were already in Control  67 “major” investments approved. E-Board accountable not just for decision but also for leadership in implementation At its September 11 meeting, the E-Board:

U.S. Department of Agriculture eGovernment Program 12  Welcome  Paperwork Reduction Act (PRA) Update  Records Management  Enablers Update  E-Board Update  Q&A/Next Steps Agenda

U.S. Department of Agriculture eGovernment Program 13 Questions and Answers

U.S. Department of Agriculture eGovernment Program 14 Next Steps  Upcoming eGovernment Communications: - Enabler Postcards to be released the first week of October - September eGovernment Newsletter forthcoming eGovernment Team welcomes ideas for additional articles Future newsletters to feature interviews with Agency CIOs and EGWG members  Upcoming EGWG Topics: -Demonstration of Prototype -Update on USDA Smart Choice Strategic Initiatives -Information on USDA activity in support of the Presidential Initiatives and eGovernment Act of  eGovernment Act of 2002 regulations published -Department must report to OMB on progress by December 15, More guidance from OMB and other Agencies still pending.