The Evolving Role of Conservation in Digital Partnership Projects at the National Archives Amy Lubick Paper Conservator.

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Presentation transcript:

The Evolving Role of Conservation in Digital Partnership Projects at the National Archives Amy Lubick Paper Conservator

Record review

Conservation Assessment Condition of records Estimate of time required for treatment Document size and format Items that may require special handling

Collaborate with Custodial Archivist Discuss and determine treatment options Removal and replacement of fasteners Approach to ribbons and seals Attachments

Training for Record Processing Volunteers and/or Staff General Handling Guidelines Project Specific Instruction

Processing Technician Sleeving documents and photos Removing and replacing fasteners Flagging items for conservation treatment Torn documents Documents with glued attachments Embedded fasteners Flagging oversize items

Oversize documents Physical oversize (exceeds size of scanning platen) Digital oversize (document size exceeds what the camera is able to capture at 300 ppi)

Conservation Treatment

Conservation Project Manager Performs Conservation Assessment Drafts guidelines for treatment Reviews guidelines with conservators and technicians assigned to the project Assigns boxes of records to staff for treatment Collects completed boxes Compiles project data

Data Collection Box number Treatment performed Total number of items requiring conservation intervention Total time spent on box Special notes

Southern Claims Project Statistics 220 boxes of records 6362 documents treated 493 total hours Approximately 2 ¼ hours per box Average 5 minutes per document needing treatment

Equipment Review Overall soundness of set-up Needed components present Size of the scanning platen

Equipment Review Materials used to construct, cover or extend the platen Lighting System Adequate space for handling records

Scanning Technician Training

Fasteners Removal Replacement Use of labels Gloves for photos Flagging records Conservation Oversize Use of soft weights

As scanning moves forward…. Check in on scanning technicians Replenish needed supplies Answer questions Determine any further records handling needs Monitor equipment and work flow on behalf of records needs

Conservation Goals for Digital Partnership Projects Identify risks and needs for records during digitization process Prepare records so they can be handled safely Provide training in records handling

Conservation Goals for Digital Partnership Projects Identify options for digitization efficiency and process improvements Collaborate with other NARA units and the partner Support digitization process overall and support project goals

Thank you Doris Hamburg Mary Lynn Ritzenthaler Catherine Nicholson NARA Conservation Staff (301)