Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–1 Chapter 3 Business equipment and the Internet
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–2 Health and safety issues Incorrect use of machines Bad workplace design Chairs and desks Use of computer screens Chemical solvents Noise and lighting
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–3 Business equipment Figure 3.1 The more commonly used items of business equipment
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–4 Safety awareness Adequate space Correct connections Cords out of the way Level surfaces Position
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–5 Safe shutdown procedures Turn off the power Thunderstorm protection End of each day Power surges
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–6 Selecting equipment Green technology Analyse your situation Specifications Cost analysis
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–7 Renting/leasing Obsolete technology On-site repairs After-installation support No capital outlay Tax deductions
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–8 Supplier analysis Reliability Training Service maintenance Supplies Warranties
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–9 Selecting resources Sufficient training Availability Stocks of supplies Manufacturer’s guidelines Online help
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–10 Maintaining serviceability Replace toner Replace operating parts Replace paper Clear jams Routine checks
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–11 Equipment faults report Figure 3.2Equipment faults report sheet
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–12 Equipment control card Figure 3.3 Equipment control card
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–13 Controlling equipment Date of purchase or lease Cost at time of purchase/lease Current book value Costs for service and repair Serial numbers Number of copies made Dates and times of service
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–14 Components of a computer Motherboard CPU RAM ROM ROMbios Hard disk drive Floppy drive CD/DVD-ROM Zip and Jaz Video card
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–15 Up-to-date packages Figure 3.5 Up-to-date computer packages
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–16 Speech recognition Continuous-speech recognition Discrete-speech recognition Create documents Navigate your desktop Talk online
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–17 Continuous system Figure 3.6 Dragon continuous-speech recognition dictating hardware and procedures
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–18 Computer software Organising files Application software Operating system Licence for use Office “suites”
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–19 Software products and prices
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–20 Understanding the web Web browsers Search engines Usenet Internet relay chat Downloading
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–21 World Wide Web Figure 3.8 Understanding the World Wide Web and the Internet Source: adapted from Mark Neely, 1997, The Internet guide for teachers, students and parents, 4 th edn, MaxiBooks, Kiama, NSW.
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–22 Security on the Internet Credit card use Backup files Power surge protector Disaster recovery software Virus scanner Pirated software
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–23 Computer maintenance Static electricity Excessive heat Moisture Dust Correct start-up and shutdown procedures
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–24 Printer considerations Dual high speed modes Ultra small ink drops Separate ink tanks Thermal printer Laser printer
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–25 Different types of printers
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–26 Keyboards MS ergonomic keyboard Belkin SnapNType Targus Stowaway iPAQ foldable Wireless keyboard Spill-proof keyboard
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–27 Monitors Size of the screen Resolution Refresh rate
Copyright © 2004 McGraw-Hill Australia Pty Ltd PPT Slides t/a Office Skills: A Practical Approach 3e by Horsfall & Cairns Slides prepared by June Breheny 3–28 Photocopiers Routine maintenance Toner cartridge Adding paper Clearing paper jams