1 Spring Team Meeting Summary

TM Trieste Summary, March 2007, J. Poole 2 Organisational Issues Agreed to new terms of reference – needs rewrite Send proposals for changes by to conference chairs Volker Schaa nominated as Chairman Ivan Andrian appointed deputy chairman Training needed for new repository content manager Budget line in conference programme request to SC –Needs proposal of structure at PAC SC meeting J. Poole needs to follow up the activities for JACoW website and SPMS for succession Agree to push for regional support centres –North America is OK –Europe needs further negotiation – J. Poole –Asia in the hands of S. Kurakawa –Task needs quantifying and clarification – J. Poole

TM Trieste Summary, March 2007, J. Poole 3 Conference Reports Editors can use laptop plus a fixed 19” screen Plone was OK for a short-lived website, but not for perpetual sites How long should a conference database be left active and should it be maintained Repatriation needs following up – LINAC is the prototype Change SPMS screen text to refer to Operating System rather than platform (i.e. windows, mac, Linux etc. Can we force authors to send a PostScript ? Only need.dot template for WORD

TM Trieste Summary, March 2007, J. Poole 4 Editing Editor manual to be written up from presentation but with many more screen shots. JACoW keywords need updating Agree to prototype InDiCo – JPSP prototype with ERL –J. Poole and V. Schaa to follow up Some suggestions for enhancements in the feedback from FEL’06, APAC’07 and Cyclotrons Use PitStop pre-flight to check when processing ? New package for credit card payment developed –Will be written up by Ivan Andrian

TM Trieste Summary, March 2007, J. Poole 5 Scripts Some modifications agreed – suppress pdfopt, etc. Minimal XML set is defined Speedcommander recommended Integrate new keywords list in download Update version on GPL site Change label on GPL site

TM Trieste Summary, March 2007, J. Poole 6 SPMS Documentation: –Ivan Andrian to set up a WIKI –Recent experience reported here should be added (setting up Oracle etc.) –C. Petit-Jean-Genaz to send her tutorial writeup –General (JACoW_DB mailings) enquiries to be added Documentation workshop needs planning Launch project to interface to a package for printing badges etc. ?

TM Trieste Summary, March 2007, J. Poole 7 Templates Only.dot One version of WORD for PC One version of Word for Mac (2004) Content changes: –Title to change to JACoW Conferences LaTeX to force upper case title with mixed case in ‘JACoW’ –Explicit style details –Techniques for inserting figures –More reference examples –Ensure that there is a multi-line caption

TM Trieste Summary, March 2007, J. Poole 8 Template Actions John to update text and send it to Martin, Cathy and Christine Martin to modify the LaTeX templates Cathy to modify the word templates Christine to modify the Mac templates

TM Trieste Summary, March 2007, J. Poole 9 Final Sessions Clean up documentation on JACoW site Nothing really new in Acrobat 8 but it should work as specified Perhaps we move to Acrobat 8 in 2008, but stay at PDF1.4 ? Open Office – its is coming, but nothing dramatic in store for us.