Government Recordkeeping Update June 2008 Greg Goulding, Group Manager, Government Recordkeeping Group, Archives New Zealand

04/06/2008 Update on Current Developments2 Overview Standards Update Government Recordkeeping Survey Interim Digital Repository Digital Sustainability Strategy Recordkeeping Audits Changing Faces at Archives New Zealand

04/06/2008 Update on Current Developments3 Public Records Act Standards Update Electronic Recordkeeping Metadata Standard and Create and Maintain Recordkeeping Standard Advisory groups met in May to recommend final drafts to Chief Archivist Chief Archivist sign off due 30 th June Standards published and launched in August (available on website from July)

04/06/2008 Update on Current Developments Government Recordkeeping Survey The project to undertake the 2008 Government Recordkeeping Survey is now underway Letters to CEOs will be sent out in early June asking them to nominate a staff member to complete the survey The survey will run, online, from the 16 th of June to the 11 th of July This year we will also be surveying local authorities We look forward to receiving your responses! For more information on the 2008 Government Recordkeeping survey contact the Project Manager:

04/06/2008 Update on Current Developments5 Interim Digital Repository Work is progressing on the interim digital repository Due to go live in July and will start taking limited transfers of digital records System built on open source systems Fedora and Fez Will house born digital records and digitised records from Archives NZ’s existing holdings If you want to partner with us on trial transfers contact Gillian Oliver:

04/06/2008 Update on Current Developments6 Digital Sustainability Strategy Digital sustainability is ensuring digital information remains available and useable for as long as it is needed External advisory group formed Draft strategy prepared Strategy due with cabinet in July and then will go to wider consultation

04/06/2008 Update on Current Developments7 Recordkeeping Audits Received funding in Budget 2008/9 Recruiting PRA audit strategy Project Manager Developing draft audit framework and tools Recruiting Audit Manager (end of 2008) Pilot audits due to begin 2009/10 For more information see the Continuum website at:

04/06/2008 Update on Current Developments8 Changing Faces at Archives New Zealand Evelyn Wareham: Programme Manager, Digital Sustainability Stephen Clarke: Acting Manager, Government Recordkeeping Programme

Further Information Continuum Website: Telephone: (04)