Establishing an Institutional Repository- (conclusion) LITA Regional Institute Susan Gibbons Asst. Dean, Public Services & Collection Development River Campus Libraries University of Rochester August 5, 2005

Part 4 Content Recruitment Faculty Work Practice Grant General Findings Recruitment Strategies

Current State  If you build it… they might not come!  Example of MIT National and international press for DSpace $285,000 annual Approx. 4,000 items $71 per item, per year Professional marketing assistance

Work-Practice Study  IMLS, National Leadership Grant  Understanding work practices of faculty– specifically digital scholarly communication  Better alignment of IR  Observation and analysis

Project Team Anthropologist Computer scientist Graphic designer Programmer Catalogers Librarians

Methodology Interviews focused on research Videotaped observations Attention to desktop, office, computer Transcripts Analysis Confirmation

Disciplines Studied  Physics  Economics  Political Science  Linguistics  Visual & Cultural Studies  All others through bibliographer grey lit interviews (see handout)

Findings- Authoring Tools Versioning and co-authors Back-ups Always accessible Control access Finished works? Is IR an author tool?

Response- Authoring Tools  Be aware of the confusion Try to avoid an initial let down  Collaborate to expand purchase to include authoring tools (i.e. Documentum and DocuShare)  If have authoring tools, try to integrate with IR  Ideal is to map to desktop

Findings- Copyright  Most err on the side of caution  Very confusing legal language  Aren’t exercising self-archiving rights

Response- Copyright  Targeted education from trusted source (i.e. library)  Proactive self-archiving projects Romeo/SHERPA Publisher Copyright Policy database Romeo/SHERPA Publisher Copyright Policy database Zip code affiliation searches CVs Annual academic reviews

Finding- Self-interest  All about me and my research  Not enough time!  Personal/Organic organizational schemas  Institution is secondary to colleagues within discipline  What do Anglo-Saxon women have to do with post-Soviet Kazakhstan?  “Institutional repository?”

Response- Copyright  Create database of locally authored publications  Contact faculty through subject bibliographers  Invite them to deposit or provide us with item to deposit on their behalf

Response- Self-interest  Self-archiving vs. time  Persuasive statistics  What are peers doing?  Leverage research interests  Rethink departmental hierarchy of IR  Put IR in personal context University of Rochester’s Researcher Pages

Finding- Language  Tower of Babylon  Not speaking language of faculty

Features As Stated in Promotional Literature Degree to Which Faculty Understand the Feature and Perceive Its Benefit Institutional repository 0% Support for a variety of formats 25% Digital preservation 25% Access control 100% Metadata 0% Open-source software 0%

Response- Language  Lingua Franca for each discipline Google No broken URLs Maintain ownership No back-up worries Easier than maintaining a website WordStar files

Strategies  Personalized sales pitch Homework on individual and discipline Open access in discipline  Aim for a critical mass Meaningful statistics Be ready to lend a helping hand Incentives for early participation  Make it prestigious- Netherlands’ Cream of ScienceCream of Science

Strategies  Low-hanging fruits Collections on institutional website Search on terms from grey lit table Paper distributed at departmental level Conference held on campus On-campus journals/publications Student undergraduate research On-line journals Princeton University

Strategies  Most attentive to message Involved in open access Search OAIster by affiliationOAIster Retiring faculty Publications on personal website Graduating students Grant recipients (NIH) Editors of open access journals

Strategies  Don’t call it an “institutional repository”  Faculty ownership Hold off on library materials Faculty advisory board Customization  Ensure in-house understanding and appreciation first

Support Systems  ALA (  ARL (  CNI (  SPARC (  EDUCAUSE (

Support Systems  Open access movement  IR system list serves & conferences  Everyone in the room!

THE END!!! Susan Gibbons All documentation found at: View/Collection-2193