Confidential ACL Functions Corporate Audit Services Technology Solutions Team Charlene Vallandingham and Jack Hauschild September 29, 2008

2 Confidential Agenda Introductions Objective of Training – ACL Functions –Classify –Cross-Tabulate –Stratify –Combinations of Functions Wrap Up & Questions

3 Confidential Perform ACL Functions Open New or Existing Project. Open Table for Testing.

4 Confidential Running the Classify Command Classify Command Creates a profile of your table based on unique character field values The Classify command allows you to: –Specify the character field upon which you want to base your analysis –Specify the fields to subtotal –Output to screen, graph, print or file

5 Confidential Classify Command - Variables Select “Analyze > Classify” – Click on “Classify On”

6 Confidential Classify Command - Variables Use Drop Down List & Select Variables

7 Confidential Classify Command - Variables Select Fields to Subtotal – Make Output Choice

8 Confidential Classify Command - Results to Screen Review distributions by count or amount Drill down into details

9 Confidential Classify Command - Results to Screen Drill down to details where Dept = “None”

10 Confidential Classify Command - Help Screen Use Help Screens!!

11 Confidential Running the Cross-Tabulate Command NOTE: Rows and columns must be character fields while subtotals can only be numeric. Displays the distribution of two or more character fields in a matrix format The Cross-Tabulate command allows you to: –Specify rows upon which the analysis of the columns is based. The row is usually a key field such as a unique account description –Specify a column that is cross-tabulated with the row you specified –Specify subtotal fields for each intersection of each row and column –Output to screen, graph, print or file

12 Confidential Cross-Tabulate Command - Variables Select “Analyze > Cross-tabulate” Select Rows, Columns & Subtotals – Make Output Choice

13 Confidential Cross-Tabulate Command – Results to Screen Examine results for inconsistencies Drill down into details

14 Confidential Cross-Tabulate Command – Help Screen Use Help Screens!!

15 Confidential Running the Stratify Command NOTE: Statistics command can generate the minimum and maximum values to populate fields within Stratify command. Creates a profile of your table based on numeric field ranges The Stratify command allows you to: –Specify the numeric field or expression that you want to stratify –Select the minimum and maximum values of the range upon which the command will be executed –Specify how many intervals into which you want to divide the data –Specify which fields to subtotal –Output to screen, graph, print or file

16 Confidential Stratify Command - Variables Open table for testing – Select “Analyze > Stratify”

17 Confidential Stratify Command - Variables Stratify on Debit Amount Conditional “If” on Account Create User-Defined Intervals

18 Confidential Stratify Command - Variables Select “More” Tab - Break out Results by Deptid

19 Confidential Stratify Command – Results to Screen Click on range to view only the detailed data of that range Log File Shown on Left

20 Confidential Stratify Command – Results to Screen Specific Range Displayed

21 Confidential Stratify Command – Help Screen Use Help Screens!!

22 Confidential Column dept_desc contains 5 character deptid at end of variable-length string Combine Functions Example – Needed Department ID

23 Confidential Combine Functions SUBSTRING, LENGTH, and TRIM to extract a Department Number from a Description Literal. Use “Edit > Table Layout” to create combined function by adding a new expression.

24 Confidential Combine Functions Example Column DeptID created using combined function from dept_desc above

25 Confidential Column DeptID created using SUBSTR((dept_desc),length(trim(dept_desc)) -4, 5) Combine Functions Example

26 Confidential Length function – Help Screen Combination of Length & Trim Functions – Use Help Screens!!

27 Confidential Substring function – Help Screen Use Help Screens!!

28 Confidential Wrap Up & Questions With ACL, there are many ways to perform a task Recommend ACL 303 – Functions & Scripts class Questions??