Middlebury College FY16 Budget Process Overview . . Middlebury College FY16 Budget Process Overview

FY16 Budget Process – Overview

FY16 Budget Process Overview FY16 Budget Reallocations & Requests for Additional Funding can occur between Monday, January 19 through Friday, February 6, 2015. This includes the following: Reallocations between existing budget accounts Shifting funding to new account codes Submitting requests for additional funding (via a separate webform) Please be in discussion with your area’s VP so that they are aware of any potential requests for additional funding. You will be asked on the additional funding request form to confirm that you have informed your VP Please use this time to review all of your budgets in detail. Please be aware that we will strictly adhere to the timeline. The system will close to changes on Friday, February 6, 2015 at 5:00 pm EST

FY16 Budget Process Overview There is no automatic increase for the non-compensation portion of a budget. This means that the total submitted FY16 non-compensation expense must be less than or equal to the FY15 budget for non-compensation expense Please note that FY15 one-time approvals will not carry-forward into the FY16 budget. The one-time approvals have been removed from the FY16 base budget If you are considering moving budget dollars from one Org to another Org, please contact your area’s Budget Analyst and he or she will assist you with this transition. If the move impacts another budget administrator’s group of Orgs, please be sure to discuss with that budget administrator the implications of such a move If you have already received VP approval for an increase to the budget, please forward the documentation to your Budget Analyst For those areas that receive Endowments & Gifts, please include expected gift receipts and a spending plan

FY16 Budget Process Overview: Compensation All compensation including over-time, shift pay, and student workers will be reviewed at the VP level Over-time, shift pay, and student workers budgets will be available to the Budget Administrators in Banner Web and Excel workbooks As a change from the past, the student workers budgets will not be pre-populated for a rate increase. Please review these compensation budgets to ensure that they accurately reflect expected hours to be worked. Later in the budget process, the Budget Office will update the compensation budgets for the approved rate increase Reallocations between non-compensation expense and compensation expense will not be allowed; however, additional funding requests will be considered

FY16 Budget Process Overview: Additional Funding Requests There is one access point via the additional funding request form for capital equipment, incremental computers and software, and additional funding. This is a separate webform from Banner Web All requests must be submitted by Friday, February 6, 2015 at 5:00 pm EST Please be sure to discuss anticipated funding requests with the VP for your area prior to submitting the additional funding request form Important note: Please be aware that there are limited resources to fund additional requests. You will be notified after the May Board of Trustees meeting as to whether or not the request has been approved Please note: the Budget Office will send an email notification in January 2015 as soon as the link to the additional funding request form becomes available

FY16 Budget Process Overview: Important Notes Important note to Academic Departments: Information on requesting capital equipment (over $1,000) for academic departments and programs was sent from Suzanne Gurland, Dean of Curriculum, on December 5, 2014. For requests less than $1,000, please use the Budget Office’s additional funding request form Important note to MIIS: Capital equipment at MIIS is centrally managed.   Please contact Amy McGill with any questions on MIIS capital equipment Any questions? Please check in with the Budget Office, Dean of Curriculum, or Amy McGill

FY16 Budget Process Overview: Budget Sign Off Once the budget reallocation is complete for an area, please email your area’s Budget Analyst to let him or her know that the budgets are ready for review by the Budget Office New this year, in March 2015, the Budget Office expects to have a new budget reporting tool available that will give the Budget Administrators the opportunity to review the budget as it exists in the system. Please note: the Budget Office will send an email notification in March 2015 as soon as the budget report tool becomes available If there are any issues or concerns with your submitted budget, please notify the Budget Office as soon as possible

FY16 Budget Process Overview: Budget Analysts Questions? Please contact the Budget Office – we are happy to assist you! Elissa Morton: Those budgets that fall under Ron Liebowitz or Patrick Norton (with the exception of Drew Macan, Tom Corbin, and Norm Cushman) Sue Lalumiere: Those budgets that fall under Tom Corbin, Bill Burger, Michael Geisler, or Jim Keyes Sarah Larocque: Those budgets that fall under Katy Smith Abbott, Drew Macan, or Norm Cushman Chris West: Those budgets that fall under Susan Baldridge, Andi Lloyd, and Tim Spears Sonja Aldisert: Those budgets that fall under MIIS

Thank you!