Changing Late Registration Proposal to Change Current Process

Why Now? O From Strategic Priorities: O Strategic Priority 1 (SP1): Increase Retention and Persistence O Institutional Activity (IA): Make student entry, enrollment, and enrollment support processes more robust, user friendly and supportive of student success. O Targeted Task: Implement researched, vetted, and approved recommendations regarding late registration and instructor consent policies. O Second College Council visit

Current Practice O Registration is required prior to start of course. Except: O 11 week courses offer one week grace period (through 5pm Sunday of week 1) O Some non-credit and weekend courses in which registration can occur on the first day

Proposed Practice O Require instructor consent once course begins O Continue current practice of requiring registration prior to course start for other courses O Continue current practice of allowing late registration for courses with instructor consent O Remember: Students can register for a course any time before the course begins (e.g. late starting classes) unless the course is full

Making the Case for Change: Pros: O Strengthen student engagement (talking w/instructors) O Reduced missed instruction O Supports academic and financial responsibility O Strengthens academic preparedness Cons O Restricting access (enrollment concerns) O Possible reduced FTE O Increased workload impact on faculty and staff

Involvement (task force, discussion, comments, research) O Matthew Altman (ARCC) O Dustin Bare (ARCC) O Jennifer Bown O Nora Brodnicki O Larry Cheyne (ARCC) O Mary Collins O Eden Francis O Darlene Geiger (ARCC) O Jillian Girard O Elizabeth Howley (retired) O Robert Keeler O Phillip King O Alice Lewis O Kara Leonard (ARCC) O Brenda Marks O Jim Martineau (ARCC) O Suzanne Munro O BJ Nicoletti (ARCC) O Lisa Nielsen O Sharon Parker O Casey Sims O Tara Sprehe (ARCC) O Tawnya Stauffer-Dexter (ARCC) O Chris Sweet (ARCC)

National Research Several national studies reach the same conclusions: O Late registrants are less likely to continue to the next term/semester O Late registrants have lower GPA’s O Late registrants are less likely to successfully complete their courses O Late registrants are more likely to withdraw from their classes

National Experts Say End or Reduce Late Registration Practices: O McClenney, Bryron & Mathis, Margaretta (2011). Making Good on the Promise of the Open Door. Association of Community College Trustees O Center for Community College Student Engagement (CCCSE) (2014). A Matter of Degrees O Community College Forum (2012). Meeting the Completion Challenge. Education Advisory Board O The Community College Leadership Program at the University of Texas, Austin And many more.

CCC Students O 87% of full-time students registered for ALL courses (85.6% part-time) O 9% of full-time students registered for MOST courses (5.1% part-time) O 2.7% of full-time students registered for SOME courses (5.1% part-time) O 1.3% of full-time students registered for zero courses (5.1% part-time) (SENSE Promising Practices, 2012, entering students) Before class began :

CCC Students O 81.9% of full-time students registered for ALL courses (85.7% part-time) O 15.1% of full-time students registered for MOST courses (9% part-time) O 2.6% of full-time students registered for SOME courses (2.5% part-time) O 0.5% of full-time students registered for Zero courses (2.6% part-time) (CCSSE Promising Practices, 2014, all students) Before class began:

So… O The majority of CCC students register prior to the beginning of class starting. O But for those students that registered late: O GPA is lower O A six-term range revealed 20-27% of the students who registered late did not complete the course ( )

And CCC faculty say: O “To have new students simply appear in class after the course has begun creates more work for faculty and puts these students at a disadvantage” O If students are permitted to register too late, after a course begins, they are already behind in terms of reading, completing assignments, connecting with work groups, and sometimes even obtaining books” O “Requiring a faculty signature gives an opportunity to meet with the student and make sure they understand what work has been missed”

Other College Policies: O Those requiring instructor consent once course begins: O Chemeketa O Columbia Gorge O Klamath O Linn-Benton O Mt. Hood O PCC O Tillamook Bay O Those with other options: O Blue Mountain (end of second day of term) O Clatsop (end of first week) O Oregon Coast (end of first week) O Rogue (end of first week) O Southwestern (end of third day of term) O Treasure Valley (end of second day of term)

Reminder of Proposal and Next Steps O Require instructor consent once course begins for all courses Discussion, Questions and Decision O Next steps: O Implement for Spring 2015 O Implement extensive communication plan to faculty and students regarding change O ARCC will identify success indicators and plan for evaluating impact of change on faculty and students