Qualities of Good Writing

Short Paragraphs In English class, you may have been encouraged to write long paragraphs for your essay. In many kinds of writing, including technical writing, writing for the web and news writing, your paragraphs are kept short..

Traits of Good Writing Take charge and develop your own ideas Develop strong leads Examine the story from all angles Revise and rewrite Do a grammar, spell and APA check

Principles of Clear Writing K.I.S.S. Avoid tangled sentences Don’t show off with “big words” Use active voice not passive voice

Active Voice Active voice uses a subject-verb-object structure ACTIVE: Joe Smith wrote the book. PASSIVE: The book was written by Joe Smith.

Spelchek Yer Werk Everyone makes spelling mistakes…so use computer spellcheck technologies to your advantage

Proper Nouns In reporting, it is critical that you get the name correct of the individual or business Many well-known businesses are commonly misspelled

Common Mistakes J.C. Penney – not Penny Marriott: hotel chain Men’s Wearhouse: not warehouse Procter & Gamble Berkeley, Calif. Columbia – University or Washington, D.C. Colombia – South American country

Commas Use commas to separate items in a series, except just before “and” (example: Red, white and blue) Use comma with semicolons when dividing complicated materials, such as names and titles – Example: – “Alexis Lew, president; Stephen Ro, vice president; Cathy Smith, treasurer, and Natalie Hack, secretary.” – Note that you switched from the semicolon to a comma before the “and”

Beware! Exclamation Point! Use exclamation points sparingly Usually a period or question mark will be sufficient

Hyphen Use hyphen as follows: 13-year-old girl 30-second commercial One-minute break 15-page paper Three-day cruise 24-hour hotline Queen-size bed

Quotes When quoting a source, make sure that the quotation marks are placed outside the other punctuation. – Example: “I enjoy teaching,” she said. “I created this guide to help you.”

Writing Tight Sentences Do not repeat key words in the same sentence Example: – “The University of Hawaii students have been attending University events…”

Numbers & Things Spell out single-digit numbers (nine and below) Use figures for numbers 10 and above unless: – the sentence begins with a number – You are expressing money, age, dates, etc.

Writing Tips When writing about the current date, do not use the year. It’s obvious. When dealing with money, omit the decimal point when the amount is even – $25 not $25.00 In writing amounts with many zeros, use the word “million,” “billion,” etc.

Said vs. Says Use “said,” NOT “says” in interviews and quotes Use “says” when referring to a printed document or sign

Other common mistakes “In regard to…” NOT “In regards to…” “Toward” NOT “Towards” “Often…” NOT “Often times…” “Try to…” NOT “Try and…”