Presentation on theme: "Chapter 5 Mechanics of Writing"— Presentation transcript:
1 Chapter 5 Mechanics of Writing Business CommunicationChapter 5Mechanics of WritingCopyright South-Western Cengage Learning
2 Chapter 5.1 External Marks and the Comma SWBAT:Use external punctuation marks correctly in sentencesUse commas correctly in sentencesEssential Question – what is the importance of proper use of periods and commas?
4 The PeriodPeriod- a punctuation mark used to signal the end of a sentence or an abbreviationAt the end of sentencesWith abbreviationsIn lists – the period is only placed after the letter or number…example:Take car to the shopPick up dry cleaningTake dog to vet5.1 External Marks and the Comma
5 The Question MarkQuestion mark- a punctuation mark used after a direct question and after each part in a series of questionsAfter direct questionsIn a series5.1 External Marks and the Comma
6 The Exclamation PointExclamation point- a punctuation mark that shows strong emotionMay follow a word, a group of words, or a sentenceShould be used sparingly in business documents5.1 External Marks and the Comma
7 The CommaComma- an internal punctuation mark used to separate items in a sentenceWith introductory elementsIn compound sentencesWith interrupting elementsNonrestrictive- a phrase or clause that gives information that is not essential to the meaning of the sentenceRestrictive elements- a phrase or clause that gives information that is essential to the meaning of a sentenceAppositives- a noun or phrase that renames and refers to a preceding noun
8 The CommaDirect address- speaking directly to someone, usually calling the person by nameIn a seriesBetween adjectivesWith omission of wordsIn numbers and datesWith abbreviations5.1 External Marks and the Comma
9 5.2 Other Internal Marks SWBAT: Use internal punctuation marks correctly in sentencesUse internal punctuation marks correctly in letters, dates, numbers and time.Essential Question: What is the importance of using punctuation marks correctly in sentences?
10 The Semicolon Semicolon- a punctuation mark used to denote a pause They are stronger than commas but weaker than periods.Between clausesIn a series or list5.2 Other Internal Marks
11 The ColonColon- a punctuation mark that directs the reader’s attention to the material that follows itBefore a series or listBefore a long quotationBetween independent clausesAfter a salutationIn expressions of time5.2 Other Internal Marks
12 The DashDash- a punctuation mark used to show a sudden change of thoughtWith a sudden change of thoughtFor emphasis5.2 Other Internal Marks
13 The HyphenHyphen- a punctuation mark used after some prefixes and in forming some compound wordsAfter prefixesIn compound words5.2 Other Internal Marks
14 Quotation MarksQuotation marks- indicate a direct quotation, a definition, nonstandard English, or a title.Punctuation marks that set off words from the other textWith quotationsWith definitions and nonstandard EnglishWith titlesWith other punctuation marks5.2 Other Internal Marks
15 ParenthesesParentheses- punctuation marks that set off nonessential words, phrases, or clausesWith nonessential elementsWith numbers and abbreviationsWith references and directionsWith a list5.2 Other Internal Marks
16 The ApostropheApostrophe- a punctuation mark used to indicate the omission of characters or possessionIn contractionsIn possessive wordsIn plurals5.2 Other Internal Marks
17 5.3 Abbreviations, Capitalization, and Number Expression SWBAT:Use abbreviations correctly in documentsUse correct capitalization in documentsExpress numbers correctly in sentences and other formatsEssential Question – Why is it important to use abbreviations, capitalization and numbers correctly in business documents?
18 AbbreviationsAbbreviation- a shortened form of a word or a group of wordsTitles and degreesAddressesCompanies, organizations, and departmentsExpressions of timeMiscellaneous abbreviations5.3 Abbreviations, Capitalization, and Number Expression
19 Capitalization Capitalization- using uppercase letters in writing The first letter in a sentence or direct quoteNames of specific people, places, and thingsTitles used as proper nounsProfessional titlesCompass pointsNouns that precede numbersNames of nationalities5.3 Abbreviations, Capitalization, and Number Expression
20 Number ExpressionNumber expression- the way numbers are written (as words or numerals)Numbers ten and lowerIndefinite or approximate numbersTwo related numbers appearing next to each otherA number at the beginning of a sentenceNumerals and ordinals5.3 Abbreviations, Capitalization, and Number Expression
21 Number Expression House and building numbers Dollar amounts PercentagesDecimals in numeralsMixed numbersExpressions of time5.3 Abbreviations, Capitalization, and Number Expression