MyFloridaMarketPlace Public Purchasing in Florida MyFloridaMarketPlace Brief June 4, 2008

Page - 2 Background of the Initiative MyFloridaMarketPlace…Connecting Buyers and Vendors… Expanding Opportunities.  Governor’s initiative to implement a single, statewide eProcurement solution enabling electronic buying, selling and payments of invoices  Aggregate all Government spending into an efficient buying channel  Leverage new technology and capitalize on best practices  Generate savings through Strategic Sourcing and process efficiencies  All costs associated with the project are paid through the 1% transaction fee

Page - 3 Role of MFMP  MyFloridaMarketPlace (MFMP) is the state’s “one-stop shop” for buyers and vendors of the State of Florida  Provides the full life cycle of purchasing (requisition to payment of goods and services)  Connects buyers and vendors through electronic exchange of catalogs, quotes, contracts, purchase orders, invoices, etc.  Integrated with the State of Florida’s financial system (FLAIR)  Supports efficient government by focusing on best practices  Maximizes the state’s buying power by getting the best value  Connects agencies with 99,000 + vendors  Buyers and vendors have access to MFMP 24 hours a day, seven days a week

Page - 4 Buyer Benefits of MFMP  Better availability of purchasing information  Reduced cost of goods and services  Reduced paperwork through the approval process  Reduced overhead and processing costs  Faster order processing time  Improved consistency of operations  Improved quality of interactions  Online history for every purchasing and payment transaction

Page - 5 Vendor Benefits of MFMP  Reduced marketing costs  24/7 access to more bid opportunities and information  Equal access for small and minority businesses  Less paperwork and processing time  Improved quality of interactions  Faster payments

Page - 6 Procure to Pay Process  Create purchase order  Select a vendor from the registered vendor list  Choose items from online catalogs  Approve requisitions based on agency and State Purchasing rules  Issue Purchase Order  Confirm availability of funds for making particular types of purchases by interfacing with FLAIR, the state of Florida accounting system  Vendor receives electronic purchase order  Agency receives good online directly against the original purchase order  Electronic invoices create an easy to use payment process  Enter invoice information  Approve invoice and submit to FLAIR, which issues the final payments to the vendors Request Approval Order Receive Pay FLAIR

Page - 7 MFMP Contact Information  For additional information, please navigate to the MyFloridaMarketPlace site via the DMS website:   Click on the ‘MyFloridaMarketPlace’ link on the shortcut menu  For Buyer assistance, please:  Contact (866) or 

Page - 8 Historical Perspective We tend to focus on what is before us, our goals and objectives. Sometimes, it is important to take a look back and see how far we have come. Examples of Progress  2004 Report to Legislature  33,000 vendors  15,700 CMBE/MBE  2,800 users  10,800 POs  0 invoices  0 catalogs loaded  9 agencies  Many items planned $7 MM revenue  2008 Report to Legislature  99,000 vendors  32,000 CMBE/MBE (32%)  13,700 users  561,000 POs  823,000 invoices  875 catalogs loaded  31 agencies w/ Leg. coming  Many items still planned but many items implemented MM revenue