1. Hospital Office Depot E-Catalog
An Equal Opportunity University

2. Hospital Office Depot E-Catalog
Office Depot E-catalog Opportunity
Hospital departments have the opportunity to place electronic orders for office supplies
Office Depot provides an e-catalog within myUK for electronic shopping and ordering of office supplies
This utilizes the Supplier Relationship Management (SRM) system within myUK
SRM is well tested – 35,000+ Shopping Carts for OfficeMax/Office Depot have been placed for campus departments since 2011
Hospital Office Depot E-Catalog
An Equal Opportunity University

3. Hospital Office Depot E-Catalog
Features And Benefits
Office Depot shopping environment mirrors current site used for p-card ordering. Navigation, visuals, and products are identical to current Office Depot hospital website.
Order placement and invoicing are all electronic data. Shopper places their cost center directly onto the Shopping Cart during order creation.
Electronic invoices post directly in SRM/SAP; there are no paper or .pdf invoices
Hospital Office Depot E-Catalog
An Equal Opportunity University

4. Savings & Efficiencies
Procurement cards are not used, thus eliminating need for procurement card edits and generate efficiencies (3000+ p-card orders per year within hospital areas)
P-card Edit Component
Number Office Depot P-Card Edits per year for hospital areas
Time (10 mins)
~500 hrs
Paper (5 sheets)
~15,000 sheets
Ink signatures (2+)
6,000+
Hospital Office Depot E-Catalog
An Equal Opportunity University

5. Hospital Office Depot E-Catalog
Shopper Tab First Look
Upon completing online training, you receive the Shopper tab in myUK to create Shopping Carts
A dashboard is also included that lists all Shopping Carts you create, order status, line items, etc.
Hospital Office Depot E-Catalog
An Equal Opportunity University

6. Hospital Office Depot E-Catalog
Create Shopping Cart
Shoppers only have to fill in their cost center and delivery address information on the cart. Then select the Office Depot – Healthcare e-catalog to shop.
Hospital Office Depot E-Catalog
An Equal Opportunity University

7. Hospital Office Depot E-Catalog
Navigate and Shop From Office Depot
While on the Office Depot Healthcare catalog, Shoppers search and place items into their cart and checkout identical to the web-based site currently used for ordering.
Hospital Office Depot E-Catalog
An Equal Opportunity University

8. Hospital Office Depot E-Catalog
Return Items To SRM Shopping Cart
The selected items return to SRM where the Shopper simply clicks Order to submit to Office Depot. Vendor entry, GL account, etc. automatically fill-in on the cart.
Hospital Office Depot E-Catalog
An Equal Opportunity University

9. Hospital Office Depot E-Catalog
What Happens After Order Placement?
Orders totaling $5000 or less from Office Depot do not require pre-approval. SRM automatically transmits purchase order to Office Depot once a cart is ordered.
Shoppers will receive acknowledgements and shipping notifications directly from Office Depot
Upon shipment and invoicing of goods, the Shopper and their supervisor receive an confirmation of the order. The contains instructions in the event of discrepancies, damaged goods, etc.
Hospital Office Depot E-Catalog
An Equal Opportunity University

10. Hospital Office Depot E-Catalog
In-House Reporting Capabilities
Shoppers and Business Officers have access to enhanced line item reporting of office supplies purchases by shopper ID, timeframe, cost center, etc.
Hospital Office Depot E-Catalog
An Equal Opportunity University

11. Hospital Office Depot E-Catalog
How To Get Shopper Role
Two requirements to receive Shopper tab:
1. Complete online Training Request Form for Shopper
2. Complete the Shopper course module through myUK Training online. Can be completed in one sitting.
Shopper tab will appear in myUK within 24 to 48 hours
All info and links on Purchasing website
Hospital Office Depot E-Catalog
An Equal Opportunity University

12. Hospital Office Depot E-Catalog
Purchasing Website
SRM Step-by-Step training guides, help materials, assistance , newsletters, etc.
Hospital Office Depot E-Catalog
An Equal Opportunity University

13. Hospital Office Depot E-Catalog
Help Resources
SRM Resource Page on Purchasing web site:
UK Office Supply Assistance
SRM Assistance
Hospital Office Depot E-Catalog
An Equal Opportunity University

14. Questions?
An Equal Opportunity University