1 Portal Groups Studio Mohammed Firasat Ali

2 Agenda Group Studio Overview Requesting a group Create and manage Group Announcements Create and manage Group News articles Create and manage Group Photos Create and manage Group Links Create and manage Group Files Create and manage Group Calendar items Create and manage Group messages Create and manage Group Message Board items Question and Answer

3 Group Studio Overview It allows users to create and manage group home pages for Projects, Departments, Clubs and Committees or other interests. Groups fall into four possible categories: –Restricted Groups subject to certain membership criteria –Public Open for anyone to join –Hidden* –Admin-Blocked* * (Not available to users with student role)

4 The Groups application is accessed by clicking the Groups icon located in the toolbar. When you access the Group Studio application you see three tabs: My Groups, Group Index, and Request Groups, as illustrated below. Group Studio Overview

5 My Groups –Displays the groups the user belongs to Groups Index –Displays any public or restricted groups, but will not display “hidden” or “Admin Blocked” groups.

6 Group Studio Overview Requesting a Group –Any user can request a group –Requester fills out the fields required to create a group, such as category, group name, whether it is to be public or restricted, etc. –Once group has been requested, it is sent to the Group Request Queue for someone with Groups Studio administrative privileges to approve or deny.

7 Group Studio Overview Group Studio tools include: –Link posting capabilities –Photo posting capabilities –File uploading capabilities –Group –Group calendar –Chat tools, message boards –Targeted announcement. Group leaders can add their own members manually if they wish, or members can instantly join public groups or submit a request to join a restricted group. Members can also be added from an imported segment.

8 Group Announcements Announcements: Allows you to compose and to post announcements to the group homepage as well as the personal announcements channel for group members.

9 Group News articles From the Content Tools menu, locate and click News. You’ll see a list of News Articles page similar to the following: Click the “Submit an Article” link that appears within the Active Articles list. Note: Title/Subject field is required and supports 60 characters. Article field is required. It supports 25,000 characters. It supports basic HTML formatting.

10 Group Photos Members can submit photos that they think should be posted. To maintain the photo album, The group leader will review the photos that have been submitted, post those that you think are valuable, and if necessary inactivate or delete pictures that are currently in the album. Note: JPG and GIF format are only Supported

11 Group Links The system allows you to create and maintain a list of Internet links that provide resources for the group. For example, a Project RAED might want to add its implementors and vendors link. When you add links to the homepage, you must include a title for the link, the URL (Web address), and a link description. The title provides the actual link that members will click to access the URL. The description should provide some indication to users of the contents of the page that they will be accessing. Any number of Internet links can be posted.

12 Group Files

13 Group Calendar items

14 Group messages

15 Group Message Board items

16 Question and Answers

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