HATHITRUST A Shared Digital Repository The HathiTrust Print Monograph Archive Planning Task Force Print Archive Network Forum ALA 2015 Annual Meeting June 26, 2015 Thomas H. Teper AUL for Collections & Technical Services University of Illinois at Urbana-Champaign

Hathi’s Mission & Goals Mission: To contribute to the common good by collecting, organizing, preserving, communicating, and sharing the record of human knowledge Goals: To stimulate redoubled efforts to coordinate shared storage strategies among libraries, thus reducing long-term capital and operating costs of libraries associated with the storage and care of print collections. (one of seven)

The Print Monographs Archive Planning Task Force Ballot Initiative passed at the 2011 HT Constitutional Convention – “To develop a print monographs archive corresponding to volumes represented within the HathiTrust” HathiTrust Board of Governors approved appointment of a PSC-designed task force to begin planning in June 2014 – Conference calls and face-to-face meetings from June 2014 – March 2015.

Ballot Initiative Called For…. A print archive founded on formal agreements… Agreements that would establish retention commitments… Provision of financial support to the designated repositories… The initiation of a formal planning process…

Among the issues we examined… Exploration of the model needed to identify and preserve print resources Qualifications of participating repositories Analysis and identification of appropriate content for inclusion in the archive Additional criteria for participation, such as geography, repository type, breadth of contribution, institutional commitment… Retention periods Discovery, access policies, and service models Business and financial models Roles and relationships among HT and other libraries and organizations engaged in collaborative management of print collections.

Task Force’s Founding Assumptions The archive will mirror the monographic holdings of the HT digital archive…; The archive will be distributed for security purposes…; The archive will be persistent and preserve the print record…; The archive will be governed, managed, further developed, and financially supported by the Trust, not by a subset of members; The archive’s existence represents a “new paradigm by which research libraries and other academic libraries can develop shared reliance on a scholarly print record that is collaboratively stewarded and supported as a public good.”

Highlights from our proposal… Defines the character of the repository as… – A collection that mirrors HT’s monographic holdings, is distributed and “light” – A repository that is governed, managed, and supported by the HT as a whole, not a subset of members – A repository that is relatively lightweight and focused on lowering barriers for early participation

Highlights from our proposal… Defines the development of the repository as… – A phased process that seeks, in phases one and two, to launch the repository and match commitments for 50% of the titles – A process that, in phase three, will build out the infrastructure, including more advanced access services – A process that, in phase four, will seek to operationalize services to support continued growth.

Highlights from our proposal… Defines the national role of the repository as… – Providing leadership in the area of monographic, print retention. – Supporting the development of the technical infrastructure necessary to disclose commitments and discover content. – Providing services to members that support their efforts to make local collection management decisions

Goals of Our Proposal The repository will convey our collective intent to preserve our published monographic heritage. The repository will serve as the foundation for making local retention/withdrawal decisions. The program will provide members with tools to support collection management/development decisions. The program will provide transformative services to users. The program will provide the means to establish prospective retention and digitization commitments for newly published literature.

Highlights of the Thirteen Recommendations… Establish a Shared Print Monographs Program. Seek retention commitments for at least 50% of the monographs in the HathiTrust corpus within one year after completing the setup phase for the program. Hire a Shared Print Program Manager (SPPM) to convene a Shared Print Operating Committee (SPOC) and establish appropriate reporting relationships for said individual and committee. Develop the repository in a series of phases over the next five years: – A preliminary startup phase for hiring the program manager and establishing the SPOC as well as the policies, governance, and financial structures to support implementation. – A first year of making key technical decisions around repository analysis, retention commitments, and disclosure techniques with a goal of supporting a 50% retention level. – A subsequent three or four years to expand repository commitments and enhance resource sharing and access services

PSC Response 1)Seek community input 2) Establish a Shared Print Operating Committee (SPOC). 3) Initiate discussions with potential Archive Holders. 4) Assess the probable scale of retention commitments. 5) Initiate discussions with OCLC.

Conclusion Our proposal is grounded in a set of assumptions: – We believe that collaborative management of print is important – We believe that libraries need to preserve ongoing access to the print record – We believe in sharing and providing enhanced access. By working together, the Task Force members believe that Hathi’s nation-wide organization can reshape the collections landscape, redefine how libraries manage collections, and support member institutions as they seek to meet the changing needs of the readers and scholars they serve.

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