Meeting 3 Northern Ontario Safety Group

Agenda  2016 Safety Group Program Update  Step 4: Evaluation (Measuring your Progress)  Safety Group Advantage Firm Check-in  Sharing of Best Practices  2nd Progress Report  2014 Validation Audit Results  Question and Answer Workshop 2 Safety Groups 2015 Meeting 3

WSIB Board of Directors have confirmed that the Safety Group program will continue in Specific information available to date includes:  Safety Group firms currently at or exceeding five years of participation will be extended one year  Program requirements are currently under review, however no significant changes are anticipated to the program requirements. (Further information will be available on the Safety Groups web site and at our next Safety Group meeting) Safety Group Program Update

Let’s review and discuss Step 4: Evaluation 4

Evaluation: 1-5 year members Evaluation is a systematic step for management to:  Confirm if the company is carrying out the written standards  Document program effectiveness and if standards are working as planned  Examine strengths and weaknesses of program/procedures  Don’t be afraid of negative results-credit is still granted provided you have taken action to improve weaknesses 5

What needs to be evaluated? Evaluation must include: Step 1: Standard Step 2: Communication Step 3: Training All Action Plan elements in the working year and all past elements 6

How can program components be evaluated? Evaluation of program requirements can include:  Analysis of observations/inspections or job-site audits  Meeting minutes that document the evaluation of your elements  Survey of employees/supervisors – interviews or questionnaire with summarized results  Quizzes of employees/supervisors – summarized results and action planning  Statistical review and analysis (i.e. WSIB Information)  Review and analysis by JHSC (minutes) or H&S representative  Management review and analysis  Third party assessment and analysis 7

How do you evaluate? cont’d Information analysis: Does the information meet the requirements noted in the Employer Guidelines 4 th Edition and as defined in the firm’s standard? Be sure to document the analysis. 8

Let’s discuss evaluating our common element (Workshop Activity) Break into Groups to discuss “Joint Health & Safety Committee or Health & Safety Representative” 2.B Does your evaluation include the following?  An annual Joint Health & Safety Committee or Health & Safety Representative policy review?  Evaluation of your:  Standard, communication and training  Implementation of each program step for effectiveness  Confirm compliance noting deficiencies 9

Management – provide report, meeting, formal/informal presentation JHSC/Rep – send report, present, include in JHSC meeting minutes Workers – post, tool box talk Communication of Results 10

Safety Group Advantage Firm Check-in Program Requirements Check-in: 1. Written Company Standard 2. Qualified Auditors in place 3. Review of 2014 HSMS Audit and Continuous Improvement Plan 4. Complete your 2015 HSMS Audit (Remember RTW Standards are measured against the six Work Reintegration policies as part of your HSMS audit) *Hint Work Reintegration Policy Review checklist posted on the Resource section of the NOSG web site. 5. Develop and implement a written 2015 HSMS Audit Continuous Improvement Plan 11

Safety Group Advantage Firm Workshop Based on Progress Report 1 submission most SGAP firms are currently working on Program Requirement 4. In groups, review and discuss best practices in using the HSMS Audit document and the Return to Work (RTW) checklist in the auditing process. 4. Complete your 2015 HSMS Audit (Remember RTW Standards are measured against the six Work Reintegration policies as part of your HSMS audit) ** Reference the “5 Program Requirements” section of the 2015 Advantage Program Employer Requirements to confirm program requirements are met. 12

Best Practices Workshop What health and safety related Best Practices can you share? 13

Questions or comments on the completion of the upcoming Progress Report #2? Progress Report templates can be found under the Resources tab on the Northern Ontario Safety Groups web site ( Submission of second Progress Report is required by October 9, 2015 (Please forward completed reports to your Consultant) Progress Report # 2 14

 Overall audit results:  6 firms had less that a 60% score resulting in them not being available for a 2014 rebate(Two firms declined the audit resulting in scores of 0%)  10 firms had scores above 60% ranging from 60% to 100%  Overall average of the audit scores was 54.02% which will be factored into the full Safety Group rebate calculation for our group  Common Validation audit weaknesses:  Unable to provide written standard or standard did not meet requirements from the Employer Guidelines  Training outlined in the standard not completed in program year to meet Employer Guidelines  Evaluation step not completed or did not meet Employer Guidelines Validation Audit Results

If you require any help with the implementation of program requirements, please do not hesitate to ask – Your Safety Group consultant COME ON, ASK US! 16 Need Help