Local/State Data Partnerships Providing Services to Citizens

The Problems All government processes require geospatial data, and yet…All government processes require geospatial data, and yet… –Data is not managed as a strategic, enterprise asset –Opportunity to lower costs not taken –Not meeting citizen’s expectations –State government funding unfocused and insufficient –Unmitigated risks with data sharing –Local government management structures are not well understood by state government…and vice versa

The Vision Partnerships to Provide Services to Citizens Enable All Government-wide InitiativesEnable All Government-wide Initiatives Optimize Government ServicesOptimize Government Services Improve Government InteractionsImprove Government Interactions Provide New Strategic CapabilitiesProvide New Strategic Capabilities

Partnership Objectives Consistent Statewide Capabilities Wildfire Response and PlanningWildfire Response and Planning Police and Fire ResponsePolice and Fire Response Disaster Response and Mutual AidDisaster Response and Mutual Aid Methamphetamine MitigationMethamphetamine Mitigation Permit StreamliningPermit Streamlining Transportation Planning and Bridge RepairTransportation Planning and Bridge Repair Economic DevelopmentEconomic Development Many other public services that involve multiple jurisdictions and levels of governmentMany other public services that involve multiple jurisdictions and levels of government

Partnership Characteristics Identify and document partnership roles and responsibilities collaborativelyIdentify and document partnership roles and responsibilities collaboratively Identify and document the responsibilities of State, County, City, and Regional agencies in the sharing of data to support provision of public servicesIdentify and document the responsibilities of State, County, City, and Regional agencies in the sharing of data to support provision of public services Complementary to Existing Local CapabilitiesComplementary to Existing Local Capabilities

State Government Contributions Financial ResourcesFinancial Resources –ORMAP, E911, Assessor Grants, TGM Grants, etc. Products/ServicesProducts/Services –Standardized Emergency Management Maps & Applications –Secure off-site storage/service provision for geospatial data –Statewide wireless interoperability for public safety –Web-based GIS applications for use by jurisdictions that do not maintain their own interactive applications ImageryImagery –Half meter color imagery statewide, every three years –One foot or better resolution for urban areas –No cost to local governments

State Government Contributions DataData –Road data including bridges, traffic counts, accident data, etc. –Hazardous materials locations and data –Streams, rivers, lakes, wetlands, watersheds mapping and data –Public drinking water sources locations and data –Elevation contours and models –State-owned and federally managed lands and data StandardsStandards –Coordinate the development of data standards at the grass roots level –Provide an approval path and incentives to ensure use of the standards Federal CoordinationFederal Coordination –Ensure integration of local data in Census 2010 and FEMA flood maps –Coordinate with federal agencies to integrate local data and make sure federal programs are useful for local purposes

GIS FilesGIS Files –Tax lots –Streets/Roads –Tax code boundaries –Taxing district boundaries –Elevation data –Survey control/PLSS –Utility features –Urban Growth Boundary –Other base data Data –Addresses –Address ranges –Assessor’s Real Property Table –Etc. Local Government Contributions

Partnership Governance Structure Oregon Geographic Information Council restructured with statutory authority and equitable membership from state, local, federal, regional, tribal partnersOregon Geographic Information Council restructured with statutory authority and equitable membership from state, local, federal, regional, tribal partners Statutory mandate for OGIC to coordinate geospatial activities supporting provision of services to citizensStatutory mandate for OGIC to coordinate geospatial activities supporting provision of services to citizens Statutory authority for OGIC to collaboratively develop OARS for data sharing and standards to:Statutory authority for OGIC to collaboratively develop OARS for data sharing and standards to: –Define details of state/local data partnerships –Solve data liability issues –Establish guidelines for data usage by partners –Enable revenue sharing mechanism for value-added services

Partnership Governance Structure Data Partnerships Coordinating Committee of Oregon Geographic Information CouncilData Partnerships Coordinating Committee of Oregon Geographic Information Council –Members from State agencies, County, City, and Regional governments –Chair rotates annually between Local Govt. & State –Committee business focuses only on partnership- related activities Web-based Conferences Semi-annually for all partnersWeb-based Conferences Semi-annually for all partners

Data Usage Guiding Principles Initial Partnership Agreement – Valid 3 YearsInitial Partnership Agreement – Valid 3 Years –Unlimited use of local data within State agencies –Unlimited use of local data during catastrophic emergencies –Limited use of local data on public websites –Redistribution of selected data to: U.S. Census for Census 2010U.S. Census for Census 2010 FEMA for use during emergencies and flood & insurance mapsFEMA for use during emergencies and flood & insurance maps Future Considerations: To be worked out by Data Partnerships Coordinating CommitteeFuture Considerations: To be worked out by Data Partnerships Coordinating Committee

Phasing Plan Phase 1: Development of Partnership Concepts and Administrative MechanismsPhase 1: Development of Partnership Concepts and Administrative Mechanisms Phase 2:Initial Commitment to Partnership by Early Adopters and Delivery of High Priority Products and ServicesPhase 2:Initial Commitment to Partnership by Early Adopters and Delivery of High Priority Products and Services Phase 3:Continued Efforts to Add Jurisdictions to the Partnership and to Evolve Products and ServicesPhase 3:Continued Efforts to Add Jurisdictions to the Partnership and to Evolve Products and Services

Results New CapabilitiesNew Capabilities –Consistent Statewide Support for Services –Standard Emergency Maps –Wireless Interoperability –Digital Government –Meth Mitigation –Permit Streamlining High Quality DataHigh Quality Data –Built Once, Maintained Well, Used Many Times Better, Faster, Cheaper Decisions –Consistent data supports better decisions –Well-maintained data does not have to be rebuilt again and again –Productivity gains, cost avoidance = $1.2 billion over ten years for State and Local govt. combined Greater Trust Between Government Agencies