Copyright 2010, The World Bank Group. All Rights Reserved. Probation Statistics Part 2 Crime, Justice & Security Statistics Produced in Collaboration between World Bank Institute and the Development Data Group (DECDG)

Copyright 2010, The World Bank Group. All Rights Reserved. Probation Staff numbers – general To work out the efficiency of the probation service it is important to know the number of staff employed, by type: Probation Officers, assistants, ancillary staff, etc Staff numbers need only be collected once a year. eg see the next slide, with staff numbers collected in broad categories for each probation office Senior Probation Staff at national HQ need to know how well their resources are spread throughout the country They also need to know how many vacancies there are This form will also enable senior staff to answer UN queries about the number of probation staff and show how their country compares with others Other forms could be devised on an annual basis, to record the amount of resources in each probation offices: eg computers 2

Copyright 2010, The World Bank Group. All Rights Reserved. Probation Staff data collection Name of Court ………… Numbers recruited in year Numbers left in year Number in post at end of year Vacancies at end of year Probation Officers Assistants Ancillary staff Total staff 3

Copyright 2010, The World Bank Group. All Rights Reserved. Manpower Trends National Court Numbers Total employed Workload per staff member Recruited during year Left during year Vacancies % Vacancies 4

Copyright 2010, The World Bank Group. All Rights Reserved. Summary and individual returns Up to now we have discussed summary data sent in by the probation offices monthly. However, more detail would be available if an individual form could be set up to capture data from each completed supervision. This would be more efficient if computers were available but it is possible to do it manually It could be carried out for all cases or for only a sample. 5

Copyright 2010, The World Bank Group. All Rights Reserved. Example of individual form – supervisions of theft cases Survey of all Theft supervisions concluded in……. Probation Office during ……….. Ref \No.…….Type of programme attended……. Name of Probation officer …..Did supervision end satisfactorily?……. Type of supervision …….Reason(s) for un satisfactory end of supervision ……… Length of supervision ……Race/tribe of offender……… What was stolen?……..Age/sex of offender……… Date of Theft…….Date supervision ended………. Date of sentence……..Value stolen in Theft………. 6

Copyright 2010, The World Bank Group. All Rights Reserved. Use of Information Technology Good computer equipment will enhance the statistics that can be collected and analyzed about the Probation Service. The small numbers involved in the probation area mean that a small IT application only is needed However, statistics development should not wait on good IT Statistics collection, as described in this Module can be carried out with existing technology, using manual returns PCs, with WORD, EXCEL, Internet explorer and OUTLOOK are perfectly adequate for the majority of probation statistics that developing countries will need for the next decade. 7

Copyright 2010, The World Bank Group. All Rights Reserved. Introducing Good IT systems IT training for statistics should consist of basic understanding of EXCEL, ACCESS and WORD, rather than more complex packages such as SPSS The first priority is to record basic registers on EXCEL Training is then needed in the use of the Internet Finally ACCESS could be used for new collection instruments Although statistics can be produced without IT systems, eventually all probation offices will introduce IT systems to improve their general management. The system will seek to record case papers and decisions, schedule cases, deal with management information When this happens it is important that the need for statistics is fed in, at an early stage, to the user requirement for such a management system. 8

Copyright 2010, The World Bank Group. All Rights Reserved. Those starting Court Orders and release supervision by the Probation Service, England Change Court orders46,01245,9800% Community sentences 34,90733,816-3% Community Orders % Pre-2008 orders1,4931,236-17% Deferred sentences % Suspended sentences 11,08312,036+9% All pre-post supervision 11,72211,879+1% 9

Copyright 2010, The World Bank Group. All Rights Reserved. Terminations of Court orders by reason, 2009 (percentages), England Q4 2008Q1 2009Q2 2009Q3 2009Q Ran full course50%51%52% 53% Terminated for good progress 12%11%12% 13% Terminated for failure to comply 17%16% 15% Re-offended11% 10% Other terminations 10% Total (Number)29,87631,87432,18933,81332,362 10

Copyright 2010, The World Bank Group. All Rights Reserved. Court reports written by the probation service, England, 2009 Q4 2008Q4 2009Change (%) Standard PSR32,18225,147-22% Fast delivery PSR (written) 13,69018,417+33% Fast delivery PSR (oral) 6,2759,451+51% Deferred sentence % PSR breach2,5033,321+33% Court review % Total reports55,10156,602+3% 11

Copyright 2010, The World Bank Group. All Rights Reserved. Summary of Probation Statistics Statistics should be collected at probation office level Statistics should be collected on each area of work: and include workload, outcome and resources statistics First priority should be given to Monthly summaries Statistics can be produced without computers and should not wait for IT developments or investment When computers are introduced for management purposes, statistics should be recorded for each offender and analysed via Access databases Regular publication of statistics should take place. Classifications should be the same as for police, courts, etc 12