INSPECTION OF SCHEMES

PROCESS OF EARLIER INSPECTIONS INSPECTION TEAM VISITS GRAM PANCHAYATS. ASKS FOR SCHEMATIC DOCUMENTS. FILLS THE INSPECTION FORMAT & INSPECTS THE DOCUMENTS. TAKES SAMPLE FROM MUSTER ROLLS. VISITS THE FIELD AND VERIFIES THE SAMPLE. SUBMITS THE FILLED FORMAT TO DISTRICT.

WHY NEW PROCESS NO IDEA REGARDING THE SCHEME TO BE INSPECTED. DATA COLLECTION A TIME CONSUMING PROCESS. TIME CONSTRAINT FOR FIELD INSPECTION. AMBIGUITY IN DATA VERIFICATION. ABSENCE OF KEY INFORMATIONS. NON – AVAILABILITY OF KEY DATA IN THE FIELD.

KEY FEATURES OF NEW PROCESS CONVERGENCE WITH MIS.

WHAT WE WILL HAVE? PRIOR INFORMATION ABOUT SCHEME TO BE INSPECTED. COPY OF ALL DOCUMENTS PRIOR TO INSPECTION. CHANCES OF PRIOR ANALYSIS OF THE SCHEME TO BE INSPECTED. PRIOR SELECTION OF KEY PROCESS TO BE INSPECTED. A COORDINATED WELL – PLANNED INSPECTION.

HOW TO PREPARE? 1.Get the Asset Register of the Gram Panchayat to be inspected through MGNREGA website. 2.Select completed schemes to be inspected. 3.Get copy of Muster Rolls used in the scheme. 4.Get details of the Material procured for the scheme. 5.Get any other details / reports appear to be important for smooth & fruitful inspection.

Data Collection through MGNREGA website

During inspection, document generated through MIS is to be used for sample checking. Sample is to be taken from every Muster Roll to ensure 100 % Muster Roll verification. Sample is to be taken from the details of Material procured and verified with stock register. After collection of data in the prescribed format proper compilation is to be done. Finally report is to be prepared covering all major issues followed by corrective measures. Copy of the Asset Register (generated through MIS), filled Inspection Format, Inspection Report (prepared by inspecting team) & Corrective Measures taken, if any, by the PO & BDO is to be forwarded to the District Cell in due time. Details regarding on – going work may also be generated from MGNREGA website.

COLLECTION OF DATA (ON – GOING WORKS) FROM OTHER SOURCES

COLLECTION OF DATA OF LINE DEPARTMENT

AGAINST SCHEME VISITED PLEASE INSPECT –Annual Action Plan / Supplementary AAP –Sanction orders –Fund requisition –Work order / Tender Notice –4 A & 4 B –Measurement sheet / Measurement Book –Display Board –Worksite facility –Job detail entry in Muster Rolls & Job Cards –Scroll for Postal / Bank payment –Entry in 3 No. Register, Sub – Cash Book, Asset Register –Stock Register –3 – stage photography –Work completion certificate

KEY AREAS TO BE COVERED WHILE SUBMISSION OF INSPECTION REPORT FOR A GRAM PANCHAYAT AS A WHOLE Observation noted against schemes Non – operationalisation of MIS Non - adherence of Wage – Material Ratio Delay in work completion Non – adherence of time schedule for payment of wages Absence of Grievance Redressal Mechanism (Complaint Box / Complaint Register / Non – disposal of complaints)

MGNREGS INSPECTION FORMAT Sheet No. 1 (Following to be filled during office visit) Date of visit: …………………………………..Block……………… Gram Panchayat/ Line Dept. ………………………………... Whether asset register found updated ……………………………………………………………..…………………………………...……… Sub – Cash Book updated till which date……………………………………………………………………………..…………………… Whether Complaint Register found? …………………………………..…………………………………………………………..…………… If yes, Complaint Received……………………………………………. Complaint Disposed ………………..……………………………... Name of the scheme inspected ……………………………………………………………………… ……………….…………………………. Action Plan No. ………………………………………MIS generated Scheme No. …………… ……………… Whether 4 A & 4 B found for the scheme …………………………..… Whether filled properly …………………………………………. Method used for intimating job provision against work 4 A………………………………………………………………………………… Whether job detail properly entered in the 3 No. Register ……………………………………………………..…………………………… Was measurement done in due time?………………………………………………………………………….……………………………….. Whether three – stage photography done …………………………………………………………………………………………………… Was Muster Rolls deposited in due time by Supervisor? …………..……………………………………………………………………… Are the Muster Rolls completely filled in ……………………..……Whether passed for payment ……………………………………... Are there any cutting / over-writing / use of whitener in the Muster Rolls? ………………………………………………….………….. Is there any disparity in the job details of the original Muster Rolls with that generated through MIS ……………………………

Sheet No. 2 (Following details to be filled during field visit) Whether Display Board found at worksite during field visit: ……………..…………. Details of Muster Rolls against which labours were contacted……………………… Whether job cards found with the labour ……………………………………………….. Whether job details entered properly in the job cards ………………………………... Whether pass – book found with the labour ……………………………………………. Were villagers satisfied with the work …………………….……………………………... Whether dated receipts issued on demand of work …………………………………... Whether complete worksite facility provided during work? ………………………… Observation during physical verification ……………………………………………….. Signature of the Inspecting Officials with date: ………………………………………...