CFIA Plant Health E-Cert Project Client To Government (C2G) 11th UN/CEFACT FORUM in Stockholm! September 2007

Phytosanitary Certification Issue Phyto Application for export inspection Contact RPO or International Phyto. Issue Section (IPIS) - PPD in Ottawa Consult PQIR Electronic Data Is all information present? Yes Can requirements be met? Arrange inspection Can product be certified? Obtain information from appropriate source Are there contradictions between sources of info? No In from exporter and the appropriate IPIS officer in Ottawa No Inform Exporter and do not issue phyto. cert. Inform RPO Determine missing information Request missing info. from exporter No Yes Additional Information Required? Yes No Is Foreign PQIR available? Yes IPIS = International Phytosanitary Issue Section PPD = Plant Protection Division RPO = Regional Program Officer Yes Can IPPS negotiate new import requirement Yes RPO - inform IPIS in Ottawa No

E-Cert C2G main modules

Inspection requests; Phyto requests; Inspection and Phyto requests FPQIR requests Client Registration requests ; Application

Inspection Commodity inspection; Report Commodity re-inspection; Report Facility inspection; Report Treatment inspection; Report Requests laboratory testing on commodity from Inspection screen.

Request lab tests Main internal CFIA laboratories External lab (accredited); Enter external lab results; Local lab; Maintain local lab results Receive lab test results; Authorize Phyto issuance Lab test

Certificate issuance (Paper and Electronic) Issue Phytosanitary Certificate; Issue Third party Certificate; Issue Re-export Phytosanitary Certificate; Issue Domestic Certificate

Add Clients Update Clients Etc. CID project (Client Identity Data) Client Core Requirements Client Management System

The Client Identity Data project The purpose of this project is to solve CFIA client identity definition, management and maintenance issues in the short, medium and long term, through the gathering and validation of business requirements, development of functional requirements and the design and development of a solution.

Vision of client identity data management for the future … Lab Sampling (STS) Inspection (MCAP) Registration/ Licensing (CMS) Domestic Consistent Unique Reliable Accurate Export Financial (SAP) Consolidated Reporting Client Data One record per client Share data Between systems

What is a client? An entity that CFIA interacts with for the purpose of carrying out activities related to the Acts and regulations under CFIA’s responsibility. Where is financial/legal responsibility assigned? The entity that is responsible for the Plant, Animal, Food Product, at the time that a payment is due or a situation occurs that requires CFIA interaction.

Client Data Requirements Clients must be identified as businesses, individuals or governments. Clients must be identified to eliminate possibility of duplicates. Clients must be identified as domestic or foreign. Clients must be identified as engaging in domestic/import and/or export activities.

Domestic business clients must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA. Foreign business clients must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA. Domestic clients (individuals) must be identified using a unique numeric identifier that is legally accepted, within and outside of CFIA.

CORE DATA Client Management Business Number Registration Licensing REPORTING SYSTEM INTERFACE Manage Client Data PLANNING For: Sampling Projects & Work Planning MAPPING GIS Locations: Buildings, Land Masses, Forests, Aquatic Sites Contacts By Program: Fish By Function: import By process: Ready to Eat By Org.; Area, Region Consultation Groups National / International Lists Program Data SPRINT / LSTS IMS / ICTS Analysis Client Identity Data ….. Future Use

Plant health Export programs Plant health Programs Canadian Nursery Certification Program (CNCP); Peat bog; Export Grain Elevators Etc. Enrol Client in Program; Maintain Client in Program ;

Maintain Foreign Requirements as: Web links External documents Direct databases information Add / update Foreign requirements; Add/ update Treatment manual; Add/ update Lab testing requirements; Receive / answer requests for Foreign legislations requirements from field offices. Link Country / Continent to requirements. Foreign Plant Quarantine Import Requirements;

Report FPQIR General requirements List of regulated pests Point of entry; Etc.. Report on Clients By offices; By commodities; By program; Etc. Report on certificates Report on inspections Report on tasks; Report on programs. Report capacity

Task management; Maintains tasks; Assign task to employee; Manage tasks; Authorized Certification Officials (ACO) task; CFIA Lab task; Client task; External Lab task; Foreign Legislation Unit task; Inspector task; Etc.

Maintain Science and Finance data Finance; Connect E-Cert system to Finance module. Maintain Science data; Plants names; Pests names; Foreign pest lists; Pests hosts lists; Presence / absence of pests in Canada.

E-Cert G2G main modules System data; (common data) System functions Common functions Exit Add Etc. Administration functions Stand alone data; Electronic exchange (G2G)

Thank you Contact Information: Patrice Sinave - Business Manager, Plant Health Information Systems; Canadian Food Inspection Agency