1. © 2007 Her Majesty the Queen in Right of Canada (Canadian Food Inspection Agency), all rights reserved. Use without permission is prohibited. Summary of Ottawa Meeting Working Group Results Sheryn Kirkpatrick-Papineau OEWG IPPC Workshop, Seoul, Korea, June 7, 2011

2. 2 Overview Summary of the objectives and focus of the Ottawa Workshop Summary of the Workshop outcomes and follow-up actions Update on progress

3. 3 The objectives of the Ottawa workshop: 1.Review of electronic certification approaches under development in different countries and regions; 2.Establishment of an international forum for information sharing and harmonization of approaches; 3.Development of a strategic plan leading to standardized electronic certification under the International Plant Protection Convention (IPPC).

4. 4 Who participated in the workshop? Over 60 individuals representing 14 countries Plant protection officials Industry stakeholders Information technology specialists International trade and customs organizations

5. 5 Ottawa E-Cert workshop Day 1 - Familiarization with e-Cert efforts already underway Representatives from the Netherlands, China, New Zealand, USA, and Canada spoke on their experiences, current and future plans for their efforts to develop and implement e-cert systems. Day 2 - e-Cert in the international context Representatives from the World Customs Organization, Canada Border Services Agency, and the NAPPO Electronic Certification Panel and Technical Advisory Group were the key speakers. Day 3 - Group Work and Collaboration Participants engaged in discussions and decisions that resulted in Agreed Principles and Recommendations for International Electronic Phytosanitary Certification Data Exchange and a number of follow- up action items.

6. 6 Agreed Principles and Recommendations for International Electronic Phytosanitary Certification Data Exchange: 1.Definition of Electronic Phytosanitary Certification; “Electronic phytosanitary certification is the authenticated and secure electronic transmission of phytosanitary certification data, including the certifying statement, from the National Plant Protection Organization (NPPO) of the exporting country to the NPPO of the importing country.” 2.All elements for electronic Phytosanitary certification exchange mechanism will be derived from ISPM-12; 3.Universally accepted standards for secure certificate exchange, message format, and implementation of procedures for exchange will be used;

7. 7 4.UN/CEFACT Schema (data elements, core components) must be reviewed to ensure consistency with ISPM-12 requirements and a user guide developed to include an 'ISPM-12 Overlay for the UN/CEFACT Schema' (an ISPM-12 specific schema imposing business restrictions on the UN/CEFACT Schema); 5. During transition periods in implementation, current hard-copy practices would still apply; 6. Rely on IT experts to provide advice on methods for flexible and secure electronic transfer; C2G Agreed Principles and Recommendations for International Electronic Phytosanitary Certification Data Exchange:

8. 8 7. Initiate a multilateral standardization approach rather than a bilateral approach with respect to country-to- country negotiations for exchange; 8. Engage developing countries through regional cooperation and pilot projects and use IPPC for outreach activities; and 9. Develop simple-to-understand communication pieces such as a background paper and “myth-busting” Questions and Answers. C2G Agreed Principles and Recommendations for International Electronic Phytosanitary Certification Data Exchange:

9. 9 1. Raise e-Cert as a priority item for agenda and workplan of the next Commission on Phytosanitary Measures meeting (CPM-5); 2. Establish/host a bulletin board on IPPC Website for idea exchange; 3. Establish a forum for ongoing communication and international working group on electronic phytosanitary certification; 4. Establish a working group for external validation of NZ draft of ISPM-12 Data Map; 5. Establish an IT/business working group to review the business rules, and select a security transfer protocol; 6. Establish a working group to develop a master list of botanical names; 7. Post presentations and workshop reports on the NAPPO website. Follow-up Actions Identified

10. 10 Current status of the work achieved by the 3 WGs established at the Ottawa workshop: 1.Reviewing/Validating NZ ISPM12 data map and developing/comparing an ISPM12 consistent schema with the UN/CEFACT schema: Dependent on information about the business rules (task of WG2) to ensure that the data map matches the requirements. 2.Review the business rules and select a security transfer tool: An initial document describing the business rules and suggesting a security tool was drafted and sent for comments to members of the working group. 3.To develop a master list of botanical names: The goal needs to be redefined - should an international list be developed or should existing lists be shared with other countries?

11. 11 Considerations There is a need for an international forum with experts in Phytosanitary issues as well as experts in electronic certification The electronic format of a Phytosanitary certificate should not prevent efficient exchange of other electronic information required by the International Plant business (e.g. trade information). The electronic solution must be open in order to align properly with other World Trade Organization initiatives.