ASA Board Membership Board Members: (vote) Four Paraguayan Citizens Four U.S. Citizens One Third-country National Ex-Officio Members: (voice but no vote) Representative of the U.S. Ambassador Trustee (official oversight of legal/financial issues) Sub-Trustee

ASA Board Committees FINANCE: The Board Treasurer and the Finance Committee safeguard the sound financial condition of the school. Their work involves approval of the Director General’s proposed budget before it is presented to the Board for discussion and approval; recommendation for tuitions, salaries, and benefits; review of the monthly comparisons of the schools’ budget and expenditures as prepared by the Business Manager; review of the annual audit; periodic reviews of the schools’ insurance policies; and oversight of school investments. BUILDING AND GROUNDS: This committee ensures that the existing physical plant conforms to all codes, meets safety standards, and provides for the needs of the school. This committee works with the Director General and Business Manager to determine priorities for new construction, routine maintenance and repair, and the renovation of the campus. FINANCIAL AID & SCHOLARSHIP: The Board Treasurer is the head of this committee charged with providing financial scholarship and support to those families who request assistance and qualify for it. The school budget includes a fund for financial aid and scholarships, and the committee makes recommendations to the Board of Directors for approval. Membership on this committee is kept confidential as are the names of all families receiving assistance. POLICY REVIEW: This committee ensures the periodic review of the Board Policy manual. The group makes recommendations to the full Board regarding the update or modification of policies, identifies areas for new policy development, and makes proposals to the Board.

ASA Board Committees DEVELOPMENT AND FUNDRASING COMMITTEE: This committee makes recommendations and suggestions to the administration and full board in regard potential long and short term events and opportunities to raise funds for current and future ASA related projects (e.i. mew construction).

The ‘MAIN Roles & Functions  Policymaker: Maintaining clear governing policies which guide the organization.  Trustee: Protecting the long-term viability of the organization for its members.

Main Responsibilities 1.Determine the school’s mission and purpose 2.Communicate and reaffirm this mission to the community 3.Select the Director General 4.Support the Director General 5.Ensure effective organizational planning 6.Ensure effective management of resources Financial…..Facilities…..Human…..Time 7.Determine, monitor, & strengthen programs and services 8.The Board supports the school’s continued accreditation and emphasizes its importance to the school community. 9.Recruit and orient new board members.

Key Board Functions to Support the Director and Assess Performance  To articulate a common set of goals and vision for the school’s future and define strategies to realize that vision.  To avoid any public display of discord with the school Director General.  To review the Director General’s performance.

Effective Executive Functioning: Clear Roles and Responsibilities  The Board is responsible for making policy and the school head is responsible for administering it.  Typically the school administration may recommend a particular policy to the Board for consideration. The Board then accepts, modifies, or rejects it.  Once the Board adopts a policy, the Director General is responsible for its implementation.

Ensuring Adequate Resources  The Board ensures sufficient financial resources to offer and maintain a high-quality educational program.  The Board enacts personnel policies that establish the best possible conditions to attract and retain a high-caliber staff dedicated to the education and welfare of the students.  The Board provides oversight of the operations and maintenance of the school plant, materials, and equipment in order to ensure academic and safety standards.

Attendance Requirements 1.Prepare for all Board meetings by reading the agenda, checking previous board minutes, and reviewing any relevant materials prior to the beginning of any meeting. 2.Regularly attend all scheduled Board meetings. Board meetings take place on a monthly basis, and a quorum of five is required for legal board functioning. 3.Arrive promptly for the meeting. Board meetings are generally held in the evening from 6:00 – 8:30 p.m., in the Library. 4.Participate fully in all matters under Board review and discussion.