Contracting Emergency Response Services True North Emergency Management Neel-Schaffer, Inc. Nelson Lucius, PE

Emergency Response Services  Disaster Debris Removal  Disaster Debris Monitoring  Bridge Safety Inspections

Types of Disasters  Hurricanes  Terrorism  Tornadoes  Winter Storms  Floods

In House vs. Contracting for Emergency Response Services  Size of Disaster  Demands on DOT Staff  Staffing Levels  Normal Job Functions

Contracting Pre-Event vs. Post-Event  Quick Response  Thorough Evaluation of Proposers  Better Prices  Qualified Vendors

Emergency Response Services  Disaster Debris Removal  Disaster Debris Monitoring  Bridge Safety Inspections

Methods of Contracting for Emergency Response Services  Specific Service Pre-Event RFPs  Post-Event Contracting  Utilization of Existing Master Agreements

Basis of Payment  Cubic Yard of Debris Removal  Tonnage of Debris Monitoring  Hourly Debris Monitoring  Hourly Bridge Safety Inspections  Unit Bridge Safety Inspections

Selection Criteria  Price  Qualifications  Emergency Response Experience  Broad Based Experience  Capacity  Response Time

Advantages of Pre-Event Contracting  Selection of Most Qualified Providers  Quick Response  Pre-Mobilization  Continuity of Normal Job Functions  Maximum Reimbursement  Best Prices

Mobilization – Pre-Landfall  Mobilize Strike Team – PM, Data Manager, etc.  Establish communication w/client & contractor  Key Supervisors on “stand-by”  Logistics – supplies, equipment, lodging, etc.  Planning – review DMP, DMS sites, maps, etc.

Mobilization – Post-Landfall  Initial Damage Assessment  Establish Local Command Post  Mobilize Key Managers and Supervisors  Verify Equipment, Supplies, Mgmt Team On-Site  Meet w/DOT & Contractor to Finalize Project Approach – DMS Sites, Certification Process, Number of Crews, Start Date, etc.

Recordkeeping Equipment certification process Equipment certification process 5-part load ticket/Electronic load ticket system 5-part load ticket/Electronic load ticket system Daily logs/Incident Reports Daily logs/Incident Reports Data reconciliation Data reconciliation Invoice review and recommendation Invoice review and recommendation

Contracting Emergency Response Services True North Emergency Management Neel-Schaffer, Inc. Nelson Lucius, PE