OECD’s approach to Manage, Publish, and Cite data 16 May-2011

Major objectives for data management 16 May-2011 Ability to be cited – thereby generating incoming links via CrossRef Integration with other publication types to create an integrated information service Pushing metadata to information/knowledge management channels (e.g. MARC) Pushing metadata to discovery channels (e.g. RePEc, econlit et al)

OECD Publishing’s approach  A two-steps approach:  from standards implementation  to online publishing and citing  Consolidating the foundations:  Continuing process of linking data with publications  Next challenges to increase discovery and use … 16 May-2011

A two-steps approach From Standards implementation In : Aggregation of datasets & data tables in a central bibliographic database including OECD books and papers development of standards for bibliographic management and citing of datasets and data tables 16 May-2011 Green, T (2009), “We Need Publishing Standards for Datasets and Data Tables”, OECD Publishing White Paper, OECD Publishing. doi: / ,

DB DPP DB DS Collection of datasets Collection of collection of datasets Collection of datasets datasets DOI ISSN Two concepts are required for datasets’ management  dataset (being part of collection/stand-alone serial  collection (of datasets/ of collection of datasets) Stand-alone Dataset – subject to subscription ISSN DS DOI DB DPP DB DS Data Concepts 16 May-2011

Collection of more than one datasets of collection of datasets Has an ISSN Has a DOI Is subject to subscription Collection of datasets belongs to a Top Collection Has a DOI Does not have ISSN Dataset: a content type (group of related data such as a OECD.stat cube) published: as part of a collection stand-alone (in this case it can be subject to subscription and has an ISSN) Has a DOI Agreed definitions 16 May-2011

Collection (of collection of datasets) DOI suffix = -data- e.g. agr-data-fr Dataset (including stand-alone dataset managed as serial) DOI suffix = data- - e.g. data en Agreed DOI syntax 16 May-2011

Only Dataset are cited What do we cite ? Citation of a DYNAMIC DATASET belonging to a collection of datasets ( ), " : : ", (database). doi: / (Accessed on dd month yyyy) e.g. (dataset subtitle and joint copyright OECD and FAO) OECD/FAO (2008), "OECD-FAO Agricultural Outlook: World prices", OECD Agriculture Statistics (database). doi: /data en (Accessed on 21 December 2008) 16 May-2011

Citation of KEY TABLE EDITION (Yearly edition of a key table, belonging to a key table collection ) OECD is the author and publisher. The table belongs to a key table collection of type “Theme” ( ), “ ”,, No.. doi: / key table edition doisuffix> e.g. table belonging to OECD Key Tables on Taxation: OECD (2009), “Income tax plus employee social security contributions", OECD Key Tables on Taxation, No.1. doi: / table1 (Accessed on 02 February 2009) Same standardization is made for data tables

A two-steps approach … To online publishing and citing In 2010 launch of OECD iLibrary portal aggregating books, papers and statistics: thanks to metadata standards datasets and data tables are published online together with e books, journals and working papersOECD iLibrary Each dataset language version is assigned a unique and persistent DOI referenced in CrossRef database, allowing Cross-referencing between datasets and published articles, books, chapters, etc. 16 May-2011

A continuing Process of Linking data with publications Cross-referencing but also…. Internal linking within OECD publications catalogue 16 May-2011 Consolidating the foundations

Serial Main Eco. Indicators Statistical Collection Related database Related periodical Statistical Periodical or Annual Is Source/Method of Business Tendency Surveys: A Handbook Chapter/article Has Source/Method Is Source/Method of Has Source/Method Is Source/Method of Has Source/Method Quarterly unit labour cost Key table Datasource IMF Data Mapper External Resource External link: Related Website Publicat° compo- nent External Overview of links management in KAPPA between books, papers and statistical content Book Table/Graph Datasource Legend: One way link Bidirectional link: must be entered in a given direction in KAPPA (the full arrow represents the link that will be entered, and the dotted arrow represents the reciprocal link which will automatically be created) N1N1 1N1N Statistical Periodical or Annual Related database Related periodical N1N1 1N1N Dataset Datasource Publication Datasource Statistical Collection Related database Related periodical N1N1 1N1N Datasource Serial Publica -tion 16 May-2011

Display of cross-references on OECD iLibrary dataset homepage

Provision of MARC records for datasets The MARC records are provided in MARCXML for –dataset (within collection, or stand- alone) –statistical collection –key table –key table collection MARC records are generated in English only, and describe the online version of a publication/serial. TagFieldBook articleKey table & collect° Statistical collection dataset 020 ISBNxx 022 ISSNxxx 024 Other ident. (DOI) xxxxx 040 Cataloguerxxxxx 100 Author Main (ind) xx 110 Author Main (org) xx 245 Titlexxxxx 246 Title, varying form xxxxx 250 Editionxx 260 Publisherxxxxx 300 Physical Desc.xx 310 Publication Freq. xxx 362 Start/Endxxx 490 Seriesxx 505 Contentsxx 520 Abstractxxxxx 650 Themexxxxx 651 Countryxxxxx 700 Author 2nd. (ind) xx 710 Author2nd. (org) xxxxx 760 Main seriesxx 762 SubSeriesxx 773 Host Itemxxx 774 Constituent Item x 775 Other Lang.xxxxx 780 Continuesx 785 Continued byx 830 Seriesxx 856 URLxxxxx 16 May-2011 Next challenges to increase discovery & use

Expand the definition of dynamic datasets: – updating « datasets » which are continously updated in a dynamic way –Regular datasets’ editions: datasets which are not updating resources but are published in separate editions rather than as an integrating resource which is continuously updated and adapt citing/bibliographic standards Manage online archived datasets Disseminate datasets records on RePEc the world’s largest collection of papers in economicsRePEc 16 May-2011