Maximizing the City of San Antonio’s Small Business Program 1 Society of American Military Engineers San Antonio Post - Small Business Conference July 26, 2011

Agenda Small Business Economic Development Advocacy Program SBEDA Background Affirmative Procurement Initiatives (APIs) Central Vendor Registry (CVR) Solicitation Response Tips Upcoming City of San Antonio Opportunities Animal Care Facility Project Mission Drive-In Outdoor Plaza Environmental Remediation Services Blanco Road Improvements Planned 2012 Bond Program Update Q & A Carson Street – SAWS Water Line Westwood Village Drainage Fire Station No. 28 Medical Center Intersection Improvements Phase VIII 2

3 City Council approved Ordinance revising City’s current SBEDA Program June 2010 Effective January 1, 2011 Affirmative Procurement Initiatives (APIs) Customizable tools available to promote the participation of S/M/WBEs on City contracts Vary by industry and application restrictions Applied by Goal Setting Committee San Antonio e-Procurement System (SAePS) Certified Vendor Registry System SBEDA Background SAePS

4 Small Business Enterprise (SBE) Prime Contractor Program SBE Subcontracting Program Emerging SBE Prime Contractor Program M/WBE Prime Contracting Program Mentor-Protégé Program (under development) Affirmative Procurement Initiatives API Applicability Chart – ARCHITECTURE and ENGINEERING Solicitation TypeRequest for Qualifications Estimated Contract Value Less than $250,000$250,000 or Greater APIs Available SBE Subcontracting Program SBE Prime Contractor Program M/WBE Prime Contractor Program ESBE Prime Contracting Program

5 Certification SBE and SBE/MWBE through the South Central Texas Regional Certification Agency (SCTRCA) Headquartered or demonstrate “significant business presence” in the San Antonio Metropolitan Statistical Area (SAMSA) Maintain an office within the SAMSA for at least one year from which 20% of its total employees are regularly based Counties include Atascosa, Bandera, Bexar, Comal, Guadalupe, Kendall, Medina, and Wilson Priority Certification Process SBEDA staff can assist with priority certification while solicitation is open SBE Eligibility Criteria

6 Race-Neutral & Race-Conscious Up to 20% of evaluation criteria may be awarded to prime Respondent certified as SBE eligible firm Must also be certified M/WBE when applied race-consciously Prohibits SBE and S/M/WBE Respondents from subcontracting more than 49% of the contract to firms not similarly certified Affirmative Procurement Tools (APIs) SBE Prime Contractor Program

7 Race-neutral tool Percentage of contract (up to 40%) must be subcontracted to SBE eligible firm(s) Respondents must demonstrate their intent to accomplish this requirement by submitting the appropriate documentation with response Respondent’s failure to demonstrate commitment to meet the subcontracting goal will deem its response non-responsive Full or partial waivers to subcontracting requirements may be requested under particular circumstances and must be secured prior to submission of response Affirmative Procurement Tools (APIs) SBE Subcontractor Program SBE Subcontractor Program

8 Component of the Purchasing Department’s new procurement system (SAePS) Vendors/Suppliers wishing to take advantage of the features and benefits of the City of San Antonio procurement system are required to complete the electronic registration process CIMS will be utilizing the full functionality of new procurement system later this year Central Vendor Registry (CVR)

9 Internet Access Adobe Acrobat Reader address NIGP Codes For registration assistance, call Vendor Support at Getting Started…

10 CVR Registration

Responding to Solicitations 11

12 Based on the type of solicitation, instructions for responding may differ Read and understand the requirements If a question is posed, answer it directly Ensure your submittal is organized and professional Attend pre-submittal meetings/site visits Allow enough time to review your submittal General Tips for All Solicitations

13 Follow the format provided in the RFQ submittal checklist and table of contents Adhere to page limits outlined in the RFQ Provide project examples that are similar in scope or service to the subject RFQ; tailor your proposal Clearly define which team members will be working on the proposed project and percentage of time Tailor your project approach to the proposed project; use of charts and photos are highly encouraged Consider evaluation criteria when developing your proposal Preparing A Response

14 Look out for Small Business Program requirements Submit required SBEDA forms, if applicable Subcontractor/Supplier Utilization Commitment Form Subcontractor/Supplier Utilization Plan Form Confirm subconsultants/subcontractors are active SBE eligible firms Be sure dollar amount listed for each sub on your Utilization Plan is accurate Attend pre-submittal meetings SBEDA staff are available to assist during solicitation period Avoid Common Pitfalls

Upcoming Contracting Opportunities 15

Upcoming Projects Animal Care Facility Project Scope: Construction of adoption center facility including initial site work, and minimal parking Contract Value: Approx. $1,500,000 Advertisement Date: October

Upcoming Projects Mission Drive-In Outdoor Plaza Scope: Construct outdoor plaza to include area landscaping, parking, sidewalks and other amenities Contract Value: Approx. $850,000 Advertisement Date: December

Upcoming Projects Environmental Remediation Services Scope: On-Call services consisting of excavation, removal, stockpiling, transportation, and disposal of impacted soils and/or water; other work may include backfilling, characterization and disposal, and/or recycling of construction/waste debris, industrial waste, hazardous waste, toxic waste, Petroleum Storage Tanks, petroleum impacted waste, and liquid wastes Contract Value: Approx. $1,500,000 Advertisement Date: August

Upcoming Projects Blanco Road Improvements Scope: Reconstruct and widen Blanco Road, with curbs, sidewalks, driveway approaches, turn lanes at major intersections, and other improvements Contract Value: Approx. $8,000,000 Advertisement Date: November

Upcoming Projects Carson Street – SAWS Water Line Scope: Install waterline along Carson Street from Walters Street to Palmetto Street Contract Value: Approx. $1,075,000 Advertisement Date: August

Upcoming Projects Westwood Village Drainage 21 Scope: Improve existing box culvert system at Old Highway 90 and limited channel improvements immediately upstream and downstream of the box culverts Contract Value: Approx. $400,000 Advertisement Date: September 2011

Upcoming Projects Fire Station No. 28 Scope: Construction of a new fire station with concrete foundation, apparatus bays, dorm rooms, kitchen, and other amenities 22 Contract Value: Approx. $3,000,000 Advertisement Date: August 2011 Sample Rendering

Upcoming Projects Medical Center Intersection Improvements Phase VIII Scope: Improvements at Hamilton Wolfe at Ewing Halsell including road widening, curbs, sidewalks, driveways, traffic signals, signing, striping and necessary drainage Contract Value: Approx. $5,600,000 Advertisement Date: November

24 Election proposed for May 2012 Program approximately $596 million Potential Propositions: Streets, Bridges, Sidewalks Drainage Parks Municipal Facilities Project selection recommended to follow 2007 Bond Program development model Scoping/estimating currently underway Tri-chairs appointed to head 2012 Bond Program Effort Carri Baker Wells Lila Cockrell Dr. Tessa Martinez Pollack City Council adopts final project list and calls for election February 2012 Planned 2012 Bond Program Update

QUESTIONS & ANSWERS 25 Ruben Ali Flores Office