Annual Report

Submission of UCEDD Annual Report DD Act: required each center to submit annual report to the Secretary (ADD) DD Act: required each center to submit annual report to the Secretary (ADD) The UCEDD Annual Report is due to ADD July 30 of each year The UCEDD Annual Report is due to ADD July 30 of each year The Annual Report will be submitted through National Information Reporting System (NIRS) and UCEDDs will use NIRS to collect and maintain data throughout the year The Annual Report will be submitted through National Information Reporting System (NIRS) and UCEDDs will use NIRS to collect and maintain data throughout the year

Annual Report Sections Introduction Introduction Narrative report on goals & results and outcomes Narrative report on goals & results and outcomes Fund leveraged Fund leveraged Results from the measurements of indicators and progress Results from the measurements of indicators and progress a. Measure of improvement and consumer satisfaction b. Measure of collaboration GPRA GPRA

GPRA Government Performance and Results Act

Purpose (1) improve the confidence of the American people in the capability of the Federal Government, by systematically holding Federal agencies accountable for achieving program results; (1) improve the confidence of the American people in the capability of the Federal Government, by systematically holding Federal agencies accountable for achieving program results; (2) initiate program performance reform with a series of pilot projects in setting program goals, measuring program performance against those goals, and reporting publicly on their progress; (2) initiate program performance reform with a series of pilot projects in setting program goals, measuring program performance against those goals, and reporting publicly on their progress; (3) improve Federal program effectiveness and public accountability by promoting a new focus on results, service quality, and customer satisfaction; (3) improve Federal program effectiveness and public accountability by promoting a new focus on results, service quality, and customer satisfaction;

Continue (4) help Federal managers improve service delivery, by requiring that they plan for meeting program objectives and by providing them with information about program results and service quality; (4) help Federal managers improve service delivery, by requiring that they plan for meeting program objectives and by providing them with information about program results and service quality; (5) improve congressional decision-making by providing more objective information on achieving statutory objectives, and on the relative effectiveness and efficiency of Federal programs and spending; and (5) improve congressional decision-making by providing more objective information on achieving statutory objectives, and on the relative effectiveness and efficiency of Federal programs and spending; and (6) improve internal management of the Federal Government. (6) improve internal management of the Federal Government.

Continue Every 2 years ADD submits annual program performance plan and report to the president, congress and the National Council on Disability Every 2 years ADD submits annual program performance plan and report to the president, congress and the National Council on Disability The program performance report also includes indicators of progress The program performance report also includes indicators of progress ADD has established two GPRA measures for the UCEDD program ADD has established two GPRA measures for the UCEDD program

UCEDD GPRA Measures Grantees will report to ADD quantitative data for two Government Performance and Results Act (GPRA) measures:- Grantees will report to ADD quantitative data for two Government Performance and Results Act (GPRA) measures:- 1. The first GPRA measure for the UCEDD program focuses on impact on individuals with developmental disabilities The second GPRA measure captures information about the outcomes for UCEDD trained professionals The second GPRA measure captures information about the outcomes for UCEDD trained professionals

MTARS Monitoring and Technical Assistance and Review System

What is MTARS MTARS = Monitoring and Technical Assistance Review System MTARS = Monitoring and Technical Assistance Review System ADD established the MTARS to: ADD established the MTARS to: monitor individual grant programs monitor individual grant programs address areas where grantees may benefit from technical assistance address areas where grantees may benefit from technical assistance identify innovative practices that may assist other grantees identify innovative practices that may assist other grantees

Benefits of MTARS To ADD: To ADD: Provides a means to better understanding grant programs Provides a means to better understanding grant programs Provides information to strengthen its position when justifying its programs to Federal oversight agencies. Provides information to strengthen its position when justifying its programs to Federal oversight agencies. Helps with accountability requirements (GPRA and PART) Helps with accountability requirements (GPRA and PART) ADD grantees: ADD grantees: Evaluative Evaluative Learn from reviewers how to become more effective Learn from reviewers how to become more effective Sharing of innovative practices that are highlighted through the MTARS process. Sharing of innovative practices that are highlighted through the MTARS process.

MTARS Activities and Phases In general, the MTARS spans the Federal fiscal year (October 1 – September 30). In general, the MTARS spans the Federal fiscal year (October 1 – September 30). The process is divided into four phases: The process is divided into four phases: Planning Planning Pre-site visit Pre-site visit Site visit Site visit Post-site visit Post-site visit

MTARS Schedule FY 2008 FY 2008 Indiana (Region 5) Indiana (Region 5) Arizona (Region 9) Arizona (Region 9) Rhode Island (Region 1) Rhode Island (Region 1) FY 2009 FY 2009 Puerto Rico (Region 2) Puerto Rico (Region 2) Alaska (Region 10) Alaska (Region 10) Nevada (Region 9) Nevada (Region 9) North Dakota (Region 8) North Dakota (Region 8) FY 2010 FY 2010 South Carolina (Region 4) South Carolina (Region 4) Kentucky (Region 4) Kentucky (Region 4) Connecticut (Region 1) Only UCEDD Connecticut (Region 1) Only UCEDD FY 2011 FY 2011 New York (Region 2) Only P&A New York (Region 2) Only P&A

MTARS Team Larger MTARS Team divided into three Program Teams: Larger MTARS Team divided into three Program Teams: DD Council Program Team DD Council Program Team P&A Program Team P&A Program Team UCEDD Program Team UCEDD Program Team

MTARS Team Generally, the MTARS Team is comprised of the following people: Generally, the MTARS Team is comprised of the following people: ADD Central Office Program Specialist ADD Central Office Program Specialist Peer Reviewer Peer Reviewer Individuals with developmental disabilities/family members Individuals with developmental disabilities/family members Fiscal Reviewer Fiscal Reviewer

MTARS Monitoring Elements Has evolved from a primary focus on mere compliance with the law to one that is more dynamic and takes into consideration the following six elements: Has evolved from a primary focus on mere compliance with the law to one that is more dynamic and takes into consideration the following six elements: Program compliance with the DD Act Program compliance with the DD Act Accountability and achievement of program goals Accountability and achievement of program goals Collaboration with other DD programs within the State Collaboration with other DD programs within the State Fiscal management Fiscal management Technical assistance needs Technical assistance needs Innovative practices Innovative practices

What are the Self-Assessment Checklists? Forms the MTARS teams use to review the DD Council, P&A, and UCEDD Forms the MTARS teams use to review the DD Council, P&A, and UCEDD There are checklists for each program: There are checklists for each program: DD Council DD Council P&A P&A UCEDD UCEDD

What is the Purpose of the Self- assessment Checklists? Communication tool between the Program and the MTARS Team Members

Purpose of the Checklists Communication from MTARS Team to Program: Communication from MTARS Team to Program: What we are reviewing What we are reviewing Who we want to talk to Who we want to talk to What kinds of documents we want to see What kinds of documents we want to see Communication from Program to MTARS Team: Communication from Program to MTARS Team: Evidence of what they are doing Evidence of what they are doing

Purpose of the Checklists Helps to identify technical assistance needs Helps to identify technical assistance needs Issues related to compliance Issues related to compliance Evidence of best or innovative practices Evidence of best or innovative practices

How are the Checklists Organized? There are three checklists for each program: There are three checklists for each program: 1. Program Compliance 2. Program Practices and Operations 3. Best Practices and Innovations

Compliance Taken directly from the DD Act Taken directly from the DD Act Includes citations from the DD Act Includes citations from the DD Act Programs are required to do what is on the compliance checklist Programs are required to do what is on the compliance checklist

Program Practices and Operations Practices that support the operation of the program Practices that support the operation of the program Not required to follow what is in the checklist Not required to follow what is in the checklist Recommendations to program Recommendations to program

Compliance and Program Practices and Operations Checklists Collaboration Organizational Administration Membership/Consumer Advisory Committee Program Administration Evaluation and Reports Fiscal

Best Practices and Innovations This checklist is the same for all programs This checklist is the same for all programs Helps the MTARS team and program identify best practices and innovations Helps the MTARS team and program identify best practices and innovations 6 Elements to identifying best practices and innovations 6 Elements to identifying best practices and innovations

Administrative Accountability Initiatives

Questions?