Project IndFak in Denmark - implementation of OIOUBL CENBIIRome, Sep. 2009

 2 Our Vision – and yours e-business should be just as easy as sending an Just as open as the internet, Everyone can be part of the electronic business processes e-business should be able to cross borders as easy as sending an

 3 Three string approach Legislation Infrastructure Business-standard push

 4 The story so far... The ambition was to increase e-procurement in Denmark using the public sector as a driver. Legislation -February 1st It became mandatory that all invoices to the public sector have to be sent electronically Infrastructure – for exchanging invoices -VANS since 2005 Scanning agencies -Digitize paper based invoices (OCR) Invoice standard -OASIS Universal Business Language, version 0.7

Business-Standard Push

The big picture IndFak NS CENTRAL LOCAL Vendor PRIVATE PUBLIC Goods Invoice Order Payment Tenders (FM, SKI, local) Shared service center Shared financial system Local institutionsShared procurement system System content & transactions Private market ØSC Institution A Institution B Institution C

The big picture NS CENTRAL LOCAL Vendor PRIVATE PUBLIC Goods Invoice Order Payment Tenders (FM, SKI, local) Shared service center Shared financial system Local institutionsShared procurement system System content & transactions Private market ØSC Institution A Institution B Institution C IndFak

 8 The IndFak Project Procurement of one system to support all eInvoicing and eOrdering in the Danish government Based on Best Practice for eSourcing Shared solution, but also legislation, shared tendering and adaption of sector wide best practice Integrated with most commonly used ERP (95%) 2011 goals: -2/3 procurement with digital ordering -2/3 invoice-to-order match

Objectives Digitalize and make effective the end-to-end process from procurement to invoice and payment. Creating a homogeneous basis and harvest the benefits of joint governmental procurements The system to be used by 150+ governmental institutions; In-voice module is obligatory while the procurement module is optional Implementation Q – Q Total cost reductions are estimated at mill. kr. ann.

End-to-end proces Requi- sition Requi- sition App ro- val App ro- val Ord e- ring Ord e- ring Deli - very Deli - very Invo i- cing Invo i- cing Pay - men t Pay - men t E-invoicing Electronic Procurement & Financial System

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 12 Marked Type A: Low level - no system, eInvoice only Type B: Low level - uses Front End, eInvoice, eOrder, eKatalog Type C: Medium level - OIOXML invoice/credit note Type D: High Level - Full UBL Implementation

The benefits of EasyTrade standards One single standard for the end-to-end process Standardized guidelines for vendors Selection of profiles comprised of sets of documents Single end-point registration Its still not plug and play, but a mayor step towards harmonization of the Danish e-business marked

VendorBuyer 1.Order 3. Order Change 1. Order 3. Order Cancellation 2. Order response simpel 2. Order response 4. Order response simpel 2. Order response

Order Response Simple OrderReference.ID AcceptedIndicator RejectionNote IssueDate

Profile/Document

 17 OIOUBL - a Danish implementation of UBL Sourcing: Catalogue CatalogueDeletion CatalogueItemSpecification CataloguePricingUpdate CatalogueRequest Ordering: Order Order Response Simple Order Response Order Change Order Cancellation

 18 OIOUBL - a Danish implementation of UBL Billing: Invoice Credit Note Reminder Statement Other: Application Response

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