E-Verify Research Administrator’s Network Meeting November 1, 2012 David Day, University Human Resources

Why is E-Verify important to us : $168M of federal contracts at UM have the E-Verify requirement Contracts & amendments with the requirement are routinely received Non-compliance with E-Verify requirements = loss of all federal contract dollars to all areas of UM (not just the non-compliant unit/dept.)

What is E-Verify An internet based system operated by U.S. Citizenship and Immigration Services (USCIS) in partnership with the Social Security Administration (SSA) and the Department of Homeland Security (DHS) Employee information is entered into E-Verify were it is checked against federal databases to confirm identity and employment eligibility

E-Verify at the U-M E-Verify regulations took effect in September, 2009 and require federal contractors to participate in the E-Verify program – Applies to federal contracts not grants – Federal contracts of ≥$100,000 & ≥120 days – Applies to sub-contracts and sub-contractors U-M began using E-Verify in 2009 in accordance with the regulations

E-Verify at U-M U-M enrollment requires us to E-Verify faculty, staff & temporaries assigned to a federal contract containing the E-Verify requirement – Any faculty, staff, & temporaries paid from a contract with the E-Verify requirement must be E-Verified Individuals hired before 11/6/1986 are exempt – Within 3 days for new hires & 30 days for existing employees transferring onto contract – Can not prospectively E-Verify – Only have to E-Verify once while at UM

E-Verify at U-M A Process Overview: – A process exist to assist you with identifying federal contracts with the E-Verify clause ORSP & Office of Sponsored Programs are reviewing contracts for the FAR E-Verify clause – Notices from these offices will assist in alerting you to the E- Verify clause University HR audits payroll records to determine which faculty, staff & temporaries were paid by a project with the E-Verify clause – Can not rely on this “audit” due to timeliness requirements

E-Verify at U-M E-Verify Timelines require: – New UM hires onto covered contracts must be E- Verified within 3 days of hire New positions that will be paid by a covered federal contract should be identified at time of recruiting – Current faculty, staff, temporaries assigned to covered federal contract must be E-Verified within 30 days From date that they begin work on the project

What you should do: Monitor all contracts & PAN notices for E- Verify requirement Identify the individuals appointed to or will be appointed to covered contracts Ensure appointments are processed on a timely basis Work with unit/department HR to coordinate getting employees E-Verified

E-Verify Resources More information on E-Verify is available at the following address; David Day, UHR, or