USDA Fresh Fruit & Vegetable Program (FFVP) Training Child and Adult Nutrition Services-DOE May 5, 2011

Objectives

23,000 elementary children in South Dakota will benefit from the program in Schools will receive approximately $74.00 per student

Allocation of Funds… $50-$75 per student Majority of funds to be spent on fresh fruits and fresh vegetables 10% of money can be used for administering the program— Reasonable amounts can be spent on operating costs

Funding $$ One pot of money for August and September Allocation letter will be sent to the Authorized Rep in late July-early Aug. Addendum included—sign and return to CANS office no grant money is paid out until this is on file

Funding $$ New pot of money for October through May Allocation letter will be sent to the Authorized Rep in mid October

Budgeting FFVP Handbook Pg. 8 The school needs to be fiscally responsible for managing this grant!! Establish a monthly budget to assist you in tracking funds and ensure timely expenditures of program funds Weekly amount Not spending the money is a disservice to your students Excel spreadsheet tool

Claim Form and Claim Process FFVP Handbook pgs

Claim Form and Claim Process Electronic or Manual Complete all 4 sheets or worksheets in spreadsheet Claims Page Costs 1 Costs 2 Costs 3 Reimbursement Tracking Tool

Claim for Reimbursement Page *Claims Page on electronic version School District Name Site Name Month/Year of Claim Fruits/Vegetables Labor Small Supplies Administrative Costs Total Reimbursement Signatures

Fresh Fruit Page *Costs 1 Tab on electronic version Name of Fresh Fruit Number of Units Purchased Size/Weight of Shipping Unit Cost per Unit Total Cost

Fresh Vegetable Page *Costs 2 Tab on electronic version Name of Fresh Vegetable Number of Units Purchased Size/Weight of Shipping Unit Cost per Unit Total Cost

Program Costs *Costs 3 tab on electronic version Operating Costs Small Supplies Administrative Costs Grand Total Area

Consult the FFVP Handbook Dec edition if you have questions about whether a specific cost is allowable or contact Janelle to discuss Preapproval for equipment or equipment related supplies is necessary prior to purchase—pg. 22

Claim Submission Deadline Claims due by: 10 th of the month following the month covered by the claim Example: September’s claim is due October 10 th The August/September claim is the only claim that can be combined. Send original to Cody Stoeser.

Send Claims To: Cody Stoeser– FFVP Office of Finance & Mgmt. SD Department of Education 800 Governors Drive Pierre, SD Fax:

USDA FFVP FFVP Schools for Program goals: Create healthier school environment Expand variety of fruits & veggies Increase fruit & veggie consumption Make a difference in children’s diets

When should students receive the snack? FFVP Handbook Pg. 12 for guidance

How often should the snack be served? FFVP handbook Pg. 8 for guidance --Minimum of 2x a week --Repeated exposure is key to acceptance

Buy American Requirement FFVP Handbook Page 18 Buy produce from your local grocery stores, farmers’ markets, and local growers

Food Safety FFVP Handbook pg Snack should be ready for consumption when it arrives in the classroom

FFVP Handbook Dec Rules, Rules, Rules Adults may not eat the snack Pg. 10 See information on teachers Fresh fruit or fresh vegetables only (no raisins, craisins, or alfalfa sprouts) pg Dips— pg Vegetables only Fat Free or Low Fat only Serving sizes

FFVP Handbook Dec Rules, Rules, Rules Serve the FFV Snack the FIRST DAY OF SCHOOL FFVP cannot be served as part of summer school sessions Ask the vendor to invoice the Fresh Fruits and Vegetables purchased for this program on a separate invoice Leftovers (pg. 18) Grant funs cannot be used to buy fruit baskets to send home with students

Team Nutrition Resources Grant opportunity Fall kick-off

Forming Partnerships pg SDSU Extension Educators Local supermarket Local farmer’s market HealthySD.gov Media SD Dietetics Assoc Nutrition Network PTA/PTO Community service groups Ag in the Classroom Area businesses Wellness committee

Evaluations Q & A Session

Contact Information Janelle Peterson, Program Specialist Child & Adult Nutrition Services Cody Stoeser, Program Specialist Child & Adult Nutrition Services Call: (CANS main office) (Janelle) (Cody) Website: p