U.S. General Services Administration 0 Overview of GSA’s IT Schedule 70 and Schedule 84 for Cooperative Purchasing Laticia R. Little Customer Service Director

1 Agenda Overview of GSA Multiple Awards Schedules GSA’s State and Local Buying Programs Cooperative Purchasing Eligibility How to Order IT Schedule 70 Schedule 84 Resources Q & A

2 Welcome to GSA “The mission of GSA is to deliver the best value in real estate, acquisition, and technology services to government and the American people”

3 Overview of MAS  What is a Multiple Award Schedule (MAS)? A 5-year Indefinite Delivery, Indefinite Quantity (IDIQ) contract with 3 five-year options (up to 20-year contract) A grouping of IDIQ contracts that fit into the same commodity and service group Also referred to as a GSA Schedule or a Federal Supply Schedule (FSS)  How is a Schedule awarded? It is a negotiated contract based on evaluation criteria of fair and reasonable pricing, financial responsibility, past performance, and past experience

4 Special Item Numbers A GSA Schedule is a grouping of Indefinite Delivery, Indefinite Quantity (IDIQ) contracts for similar commercial products and service offerings. SIN Schedule Number and Name IT Schedule 70 Special Item Number (SIN) A subcategory of more specific groupings of products and service offerings within a Schedule

5 GSA’s State and Local Buying Programs

6 S&L Government Access Schedules How do S&L governments gain access to Schedules?  Authorizing legislation  Implementing rule and program guidelines  State Regulations and Federal Regulations dictate access

7 Eligibility  The 50 states*  All counties  Municipalities, cities, towns and townships  Tribal Governments  Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937)  School Districts  Colleges and Universities

8 Eligibility Determination ➢ GSA Order eligibility to Use GSA Sources of Supply and Services GSA Order ADM H, Eligibility to Use GSA Sources of Supply and ServicesGSA Order ADM H, Eligibility to Use GSA Sources of Supply and Services

9 Funding for State and Local  Receiving Federal grant funds does not: Make otherwise ineligible activities eligible to purchase under Schedules, nor Allow access to Schedules outside of approved programs.  The current S&L programs, excluding the Public Health Emergency (PHE) authority which is limited to Federal grant funds, allow for use of all sources of funding  When purchasing with grant funds, you MUST follow all grant requirements, including competition requirements

10 GSA’s State and Local Programs  Schedule Programs Cooperative Purchasing Disaster Purchasing Program 1122 (Joint Program with Dept. of Army) Federal Grantee Access to Schedules in response to Declared Public Health Emergencies  Non-Schedule Programs Computers for Learning Surplus Personal Property Donation Program

11 State and Local Programs  Cooperative Purchasing Authorized by: Section 211 of the E-Government Act of 2002 and Local Preparedness Acquisition Act of 2008 IT Schedule 70 and Schedule 84 State and local government can leverage the federal government’s buying power  Disaster Purchasing ( Authorized by: Section 833 of the John Warner National Defense Authorization Act and the Federal Supply Usage Act of 2010 Access to all Schedules in support of disaster preparation, response, or major disaster recovery or recovery from biological, radiological or terrorist acts

12 Ordering and Terms and Conditions  No Federal mandated ordering procedures; use the Federal procedures as a guideline to ensure competition and best value  Additional terms and conditions are allowed as long as they do not conflict with Schedule terms and conditions  All contracts and BPAs established through Schedules should include the GSA Schedule Number  Local Preference: GSA eLibrary lists all contracts available Local purchases can support Sustainability goals

13 When Can I Use the Schedules? In Compliance with your Procurement Policies Permitted use of the GSA Programs State and local customers often turn to GSA for: One Time, Large Dollar Buys Recurring Needs Expeditious and Emergency Procurements

14 Overview of IT Schedule 70

15 IT Schedule 70 – Who are We?  GSA Multiple Award Schedule (MAS) offering hardware, software and services based on Special Item Numbers (SIN)  Provides federal, state, and local government customers with direct access to commercial IT products, services, and solutions  Our Customers have access to: Streamlined ordering procedures Pre-vetted, qualified IT Contractors Competitive pricing Enhanced competition Over 4,700 industry partners of varying socioeconomic status 85% of our vendors are small businesses Ability to set-aside procurements for small businesses

16 IT Schedule 70 – Offerings IT Schedule 70 Solutions ServicesHardware Software IT Professional Services Wireless Services Satellite Services Cloud Computing Training Maintenance Installation E-Commerce Identity & Access Management Products and Services Purchase or Rental Desktops and Laptops Web Servers Network Servers Cables Routers Gateways Biometric Readers Image capturing cameras Term Software Licenses Perpetual Software Licenses New Products and Services Added Every Day! 16

17 State and Local/Cooperative Purchasing and Disaster Recovery

18 IT Schedule 70 State and Local Sales FY15 YTD

19 IT Schedule 70 Benefits GSA State and Local Programs Time Savings Built-In Value Selection Cost Savings

20 How GSA Supports Your Procurement Defining the Scope of Requirements Conducting Acquisition Research with GSA’s online tools, GSA Advantage! and eLibrary Sending a Request for Quote (RFQ) to a Selected Contractor (May use eBuy) Evaluating Proposals and Making a Selection Receiving Products or Services from the Contractor Paying the Contractor as per the contract agreement

21 GSA e-Tools ➢ GSA Advantage! ® Online shopping tool Conduct market research ➢ eLibrary Full catalogs for schedule contractors Contract terms & conditions ➢ eBuy Post RFIs, RFPs, RFQs Increases contractor participation to obtain quotations

22 eTools State and Local Program

23 Options for Using Schedule 70  Single Blanket Purchase Agreement (BPA)  Multiple Award Order Blanket Purchase Agreements (BPAs)  Blanket Purchase Agreement (BPA) Not a contract, but a contract vehicle Simplifies recurring acquisitions of products and services – quicker turnarounds! Obtains best value by leveraging buying power Provides an opportunity to negotiate further discounts Reduces administrative efforts Does not obligate funds

24 Strategic Sourcing ➢ Federal Strategic Sourcing Initiative (FSSI) Wireless Consolidates dispersed wireless contracts to reduce management costs and drive better volume discounts Simplifies service plan management and enables centralized access to standardized usage data Leverages best practices and collaboration across agencies

25 Strategic Sourcing ➢ Cloud BPAs as a Service (EaaS) provides government with billed-by-the- mailbox services that support a mobile workforce Infrastructure as a Service (IaaS) helps government attain cost savings, efficiencies, and modernization without expanding existing infrastructure ➢ Continuous Diagnostics & Mitigation (CDM) Program Tools and Continuous Monitoring as a Service (CMaaS) BPAs Established on behalf of the DHS Office of Cybersecurity & Communications, Continuous Diagnostics & Mitigation Program Brings an enterprise approach to continuous diagnostics, and allows consistent application of best practices

26 Strategic Sourcing ➢ National Information Technology Commodity Program (NITCP) A fast, effective way to fulfill IT commodity and ancillary service needs BPAs for IT Commodities including: –Computers - Laptops, Desktops, Notebooks, and Warranties –Computer Monitors –Computer Tablets –Data Center Equipment –Mobile IT Products –Video Teleconferencing Equipment

27 Overview of the Schedule 84 Program

28 Schedule 84 Offerings  Alarm & Signal Systems, Facility Management Services, Professional Security/Facility Management Services & Guard Services  Marine Craft & Equipment  Firefighting & Rescue Equipment – Urban & Wildland  Special Purpose Clothing  Law Enforcement & Security Equipment Supplies & Services

29 Purchasing Power of Schedule 84

30 First Initiative: Drug Testing Services  SIN 426-4M – Employment, Forensic Drug Testing Equipment and Services – Including, but not limited to drug testing kits, random, forensic and employment drug testing services, and specimen collection for drug testing purposes.  Market Research  March 2, 2015 – Solicitation refresh

31 Drug Testing Services (cont.)  Seeking vendors  Customer outreach o GSA Publications o Industry forums o Campaigns and Updating GSA.GOV website o Business Development Specialists and CAR

32 Second Initiative: Body Worn Cameras o Recent events – Ferguson, MO o December 1, 2014 – White House press release o Body Worn Camera Partnership Program o December 18, 2014 – Executive Order o March 2, 2015 – Task Force Interim Report

33 Body Worn Cameras (cont.)  426-4S – Surveillance Systems, Wearable Body Cameras, Vehicular Video - Includes, but is not limited to CCTV systems, Body Worn Cameras, Mirrors and Binoculars, Observation Towers, Covert and Overt Surveillance Systems, Radar for Through- the-wall Surveillance.  Current availability

34 Third Initiative: Physical Access Control Systems (PACS)  HSPD-12  OMB M  FIPS 201 Evaluation Program  RFI  Industry Day  Follow-up Industry Day

35 Physical Access Control Systems (PACS) (cont.)  SIN realignment and/or addition/deletion of SINs  FIPS 201 Evaluation Program and FICAM Testing Program requirements incorporated into SINs  Legacy Systems  Implement GSA Advantage indicator for PACS  Training opportunities  Region 7 FOB

36 Need Assistance? IT Schedule 70 IT Customer Service Center Phone: Sunday 8:00 pm to Friday 8:30 pm or National Customer Service Center (800)

37 Questions?