Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Integrated Business Projects Part 3 Operations Project 15 Managing Guides and Their Certifications

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Project 15 Objectives Create a table Define data relationships Define new data fields Edit data field definitions Create forms 2 Continued

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Objectives (continued) Design and run simple reports and queries Print tables and reports Use Access and Word to create merged documents 3

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Project 15 Jobs Job 15-1: Edit Guide Roster Table Job 15-2: Automate Certifications Tracking Job 15-2: Automate Certifications Tracking Job 15-3: Run and Print Queries and Reports Job 15-3: Run and Print Queries and Reports Job 15-4: Create Queries and Reports Job 15-5: Merge Data with Word Document Job 15-5: Merge Data with Word Document 4

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 15-1: Edit Guide Roster Table Opening Access objects in the appropriate views Formatting a table or query datasheet for display Using navigation controls to move among records Entering and editing records in a table using a datasheet or form 5 Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 15-1: Edit Guide Roster Table (continued) Using the Input Mask Wizard to apply an input mask to a field Modifying field properties for tables in Table Design View Sorting records in a datasheet 6 Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. File Management Create a folder for each project in this course and be sure to save all project files together in that folder. 7 Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Name Database Objects Adding the student’s name to each database object can be helpful in identifying work when several students print tables or reports. To rename a database table, form, query or report, right-click the object name in the Navigation Pane and select Rename. 8 Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Database Views Home/Views/View 9 1. Home tab 2. Views group 3. View button Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Input Mask In Design View, select a field. Select Input Mask in the Field Properties List. Click the Build button Use the Input Mask Wizard to define an input mask. 10 Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Hide and Unhide Columns In Datasheet View, select the field name(s) of the column(s) you wish to hide. Right-click and select Hide Columns or Unhide Columns. 11 Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Assign Primary Key Table Tools/Design/Tools/Primary Key Table Tools/Design tab 2. Tools group 2. Primary Key button Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 15-2: Automate Certifications Tracking Opening Access objects in the appropriate views Creating tables Creating forms using the Form Wizard Modifying the properties of a form Entering records using a form Creating a one-to-one relationship using the Relationships window Enforcing referential integrity in a one-to- one relationship 13 Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create New Table Create/Tables/Table Create tab 2. Tables group 3. Table button Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create New Form Create/Forms/Form Create tab 2. Forms Group 3. Form button Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Add Form Title and Logo Access 2010 Click the Form Layout Tools/Design tab. In the Header/Footer group, click the Title button or the Logo button. 16 Access 2007 Click the Form Layout Tools/Format tab. In the Controls group, click the Title button or the Logo button. Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Define Relationships Access 2010 Click the Database Tools tab. In the Relationships group, click the Relationships button. 17 Access 2007 Click the Database Tools tab. In the Show/Hide group, click the Relationships button. Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Insert New Field Table Tools/Design/Tools/Insert Rows Table Tools/Design tab 2. Tools group 3. Insert Rows button Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 15-3: Run and Print Queries and Reports Running queries Previewing and printing a report Editing and deleting records from a table using a datasheet or form 19 Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Preview Report Print Preview/Page Layout Print Preview tab 2. Page Layout group Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 15-4: Create Queries and Reports Creating queries using Wizards and in Design View Creating reports using the Report Wizard Setting sorting options for reports Formatting reports in Design View 21 Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create Query Access 2010 Click the Create tab. In the Macros & Code group, click the Query Design button. 22 Access 2007 Click the Create tab. In the Other group, click the Query Design button. Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create Labels Create/Reports/Labels Create tab 2. Reports group 3. Labels button Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Create Report Create/Reports/Report Wizard Create tab 2. Reports group 3. Report Wizard button Jobs List

Press Esc to Exit ©2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part. Job 15-5: Merge Data with Word Document Modifying page margins Using spelling and grammar checks Exporting data from Access tables or queries Completing a mail merge for form letters 25 Jobs List END SHOW